If you’re in Malaysia and looking for a job, you’ll need to be familiar with the various types of employment documents you may encounter, including the employment letter. An employment letter is a formal document that outlines the terms and conditions of your employment, and it may be required by your employer or the government. Here are some examples of employment letter sample Malaysia that you can use as a reference or edit as needed.
Example 1: Offer Letter
Dear [Name],
We are pleased to offer you the position of [Position] at our company. Your starting salary will be [Salary], and you will be entitled to [Benefits]. Your employment will begin on [Starting Date], and you will be expected to work from [Working Hours].
We look forward to your positive response and welcoming you to our team.
Sincerely,
[Your Name]
Example 2: Confirmation Letter
Dear [Name],
We are writing to confirm your employment with our company as [Position]. Your starting date was [Starting Date], and you have successfully completed your probationary period. Your salary will now be increased to [New Salary], effective immediately. You will also be entitled to [Benefits].
Please let us know if you have any questions or concerns, and we look forward to your continued contributions to our company.
Sincerely,
[Your Name]
Example 3: Termination Letter
Dear [Name],
We regret to inform you that your employment with our company will be terminated, effective [Termination Date]. This decision was made due to [Reasons for Termination]. Your final salary will be paid on [Final Pay Date], and you will be entitled to [Benefits].
We wish you the best in your future endeavors, and please let us know if you require any assistance during this transition period.
Sincerely,
[Your Name]
Example 4: Resignation Acceptance Letter
Dear [Name],
We are writing to confirm that we have received your resignation letter, and we accept your resignation. Your last day of work will be on [Last Day], and we wish you the best in your future endeavors. You will be entitled to [Benefits].
Please let us know if you have any questions or concerns, and thank you for your contributions to our company.
Sincerely,
[Your Name]
Example 5: Promotion Letter
Dear [Name],
We are pleased to inform you that you have been promoted to the position of [New Position]. Your new salary will be [New Salary], and you will be entitled to [Benefits]. Your new employment contract will be provided to you shortly. Your starting date in your new position will be on [Starting Date].
Congratulations on your promotion, and we look forward to your continued contributions to our company.
Sincerely,
[Your Name]
Example 6: Warning Letter
Dear [Name],
We are writing to inform you that your recent behavior has been unacceptable, and it has come to our attention that you have violated our company policies. We would like to remind you of the importance of following company policies, and we expect you to correct your behavior immediately.
Please note that failure to improve your behavior may result in disciplinary action, up to and including termination of your employment.
Sincerely,
[Your Name]
Tips for Writing an Employment Letter
When writing an employment letter, it’s essential to be clear, concise, and professional. Here are some tips to keep in mind:
- Make sure the letter is addressed to the correct person.
- Use a professional tone and language.
- Include all relevant details, such as the position, salary, benefits, and starting date.
- Be clear about any expectations or requirements, such as working hours or dress code.
- Proofread the letter carefully for spelling and grammar errors.
- Sign the letter and include your contact information, such as your email and phone number.
Frequently Asked Questions
What is an employment letter?
An employment letter is a formal document that outlines the terms and conditions of an employment agreement between an employer and an employee. It may include details such as the position, salary, benefits, and starting date.
What should be included in an employment letter?
An employment letter should include all relevant details about the employment agreement, such as the position, salary, benefits, and starting date. It should also be clear about any expectations or requirements, such as working hours or dress code.
What is an offer letter?
An offer letter is a type of employment letter that outlines the details of a job offer, including the position, salary, benefits, and starting date. It is typically sent to a candidate after they have successfully completed the interview process.
What is a confirmation letter?
A confirmation letter is a type of employment letter that confirms the employment of an employee after they have successfully completed their probationary period. It may include details such as the new salary and benefits.
What is a termination letter?
A termination letter is a type of employment letter that informs an employee that their employment with the company will be terminated. It may include details such as the reason for termination and the final pay date.
What is a promotion letter?
A promotion letter is a type of employment letter that informs an employee that they have been promoted to a new position within the company. It may include details such as the new salary and benefits.
Conclusion
An employment letter is an essential document that outlines the terms and conditions of an employment agreement. Whether you’re an employer or an employee, it’s important to be familiar with the different types of employment letters you may encounter. By following the tips above and using the examples provided, you can create an effective and professional employment letter that meets your needs.