When a current or former employee needs a document that confirms their employment status, an HR department can provide a confirmation of employment letter. This letter can also be used as proof of income, a reference for future employers or landlords, or an official statement of employment history. Here are several examples of confirmation of employment letter templates that you can customize and use.
Example 1: Salary Confirmation
Dear [Recipient’s Name],
We are confirming that [Employee’s Name] is currently employed as a [Job Title] at [Company Name]. [Employee’s Name] started working for us on [Start Date] and their current salary is [Salary].
Please let us know if you need any further information.
Best regards,
[Your Name]
Example 2: Employment Verification
Dear [Recipient’s Name],
This letter is to confirm that [Employee’s Name] is currently employed at [Company Name] as a [Job Title]. [Employee’s Name] started working for us on [Start Date] and is currently in good standing with our company.
Please let us know if you need any further information or documentation regarding this matter.
Sincerely,
[Your Name]
Example 3: Proof of Employment
Dear [Recipient’s Name],
This letter is to confirm that [Employee’s Name] is currently employed at [Company Name] as a [Job Title]. [Employee’s Name] started working for us on [Start Date] and remains an active employee at our company.
If you require any further information or documentation for the purpose of [Reason for Proof of Employment], please do not hesitate to contact us.
Best regards,
[Your Name]
Example 4: Verification of Income
Dear [Recipient’s Name],
We are pleased to confirm that [Employee’s Name] is currently employed as a [Job Title] at [Company Name]. [Employee’s Name] started working for us on [Start Date] and their current annual salary is [Salary].
If you require any further information or documentation regarding this matter, please do not hesitate to let us know.
Sincerely,
[Your Name]
Example 5: Employment Reference
Dear [Recipient’s Name],
This letter is to confirm that [Employee’s Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. During their time with our company, [Employee’s Name] demonstrated [Skills or Achievements] and was a valuable member of our team.
If you require any further information or documentation regarding this matter, please do not hesitate to contact us.
Best regards,
[Your Name]
Example 6: Visa Application
Dear [Recipient’s Name],
We are confirming that [Employee’s Name] is currently employed at [Company Name] as a [Job Title]. [Employee’s Name] has been with our company since [Start Date] and is currently in good standing with us.
We understand that [Employee’s Name] is applying for [Visa Type] and we are willing to confirm their employment status if needed. Please let us know if you require any further information or documentation regarding this matter.
Sincerely,
[Your Name]
Tips for Creating a Confirmation of Employment Letter Template
When creating your own confirmation of employment letter, consider the following tips to ensure that it is clear, accurate, and professional.
- Include the date, recipient’s name and address, and a formal greeting
- State the purpose of the letter and the employee’s current employment status
- Provide specific details, such as job title, start date, and salary, if needed
- Acknowledge any special requests or circumstances, such as visa applications or proof of income
- Use a formal tone and maintain a professional format
- Include your name, title, and contact information for follow-up questions
Frequently Asked Questions
What is a confirmation of employment letter?
A confirmation of employment letter is a document that verifies an individual’s current or past employment status. It may include information such as job title, start and end dates, salary, or other relevant details.
Who needs a confirmation of employment letter?
Current or former employees may need a confirmation of employment letter for various purposes, such as applying for a visa, securing a loan, renting an apartment, or providing proof of income to a government agency or employer.
What should be included in a confirmation of employment letter?
A confirmation of employment letter should include the date, recipient’s name and address, a formal greeting, a statement of the purpose of the letter, the employee’s current employment status, and any relevant details or special requests. It should also include your name, title, and contact information for follow-up questions.
How long should a confirmation of employment letter be?
A confirmation of employment letter typically ranges from one to two pages, depending on the amount of information needed and the format used. It should be concise and clear, while providing enough detail to meet the intended purpose.
Can I customize a confirmation of employment letter template?
Yes, you can customize a confirmation of employment letter template to meet your specific needs. You may need to adjust the content, details, or tone depending on the purpose of the letter and the recipient.
Who should sign a confirmation of employment letter?
A confirmation of employment letter should be signed by an authorized representative of the employer, such as a human resources manager, supervisor, or executive. It should also be printed on company letterhead and include the company’s logo and contact information.
Conclusion
A confirmation of employment letter template can provide a useful tool for HR professionals and employees alike. By customizing these templates to meet your specific needs, you can create a clear, accurate, and professional document that confirms an individual’s employment status and provides valuable information to those who need it.