Are you looking to write a letter to formally inform your employer of a change in your employment status? Look no further than our change of employment status letter template examples. Below are seven different templates tailored to specific scenarios, each with a unique greeting, letter body, and complimentary close. Simply find the template that best fits your situation and edit as needed.
Example 1: Promotion
Greeting: Dear [Manager’s Name],
Paragraph 1: I am excited to inform you that I have been offered a new position within the company as [new job title]. Starting on [date], I will transition into this role full-time.
Paragraph 2: I would like to take this opportunity to express my gratitude for the support and guidance you have provided during my tenure at [company name]. I look forward to the opportunity to continue to work with you and the team in this new capacity.
Complimentary Close: Best regards,
Example 2: Demotion
Greeting: Dear [Manager’s Name],
Paragraph 1: I am writing to inform you that I have accepted a new role within the company as [new job title] effective [date]. Unfortunately, this position comes with a lower salary and a decreased level of responsibility.
Paragraph 2: Despite this setback, I remain committed to the success of the company and will continue to work diligently in my new role. Please let me know if there are any additional steps I need to take during this transition period.
Complimentary Close: Sincerely,
Example 3: Resignation
Greeting: Dear [Manager’s Name],
Paragraph 1: It is with mixed emotions that I submit my resignation from [company name] effective [date]. I have greatly appreciated the opportunity to work with this organization and have learned a great deal during my time here.
Paragraph 2: Please let me know how I can assist during my remaining time with the company to ensure a smooth transition. I will miss working with you and the team, but I am excited for the next chapter in my career.
Complimentary Close: Best regards,
Example 4: Maternity/Paternity Leave
Greeting: Dear [Manager’s Name],
Paragraph 1: I am writing to inform you that I will be taking maternity/paternity leave, effective [date]. I plan to take [number] weeks off to care for my child.
Paragraph 2: I have taken the necessary steps to prepare for my absence and am confident that my responsibilities will be handled appropriately in my absence. Please let me know if there is anything else I can do to ensure a successful transition.
Complimentary Close: Sincerely,
Example 5: Medical Leave
Greeting: Dear [Manager’s Name],
Paragraph 1: I am writing to request a medical leave of absence effective [date]. This leave is necessary to allow me to fully focus on my recovery and ensure that I am equipped to return to work at full capacity.
Paragraph 2: I would appreciate your assistance in making the necessary arrangements to facilitate my leave. Please let me know if there is any additional information I need to provide to support my request.
Complimentary Close: Best regards,
Example 6: Change in Schedule
Greeting: Dear [Manager’s Name],
Paragraph 1: I am writing to inform you of a change in my schedule effective [date]. Due to [reason for the change], I will now be available to work [new schedule].
Paragraph 2: I hope this change does not cause any inconvenience and am happy to discuss any concerns you may have. Please let me know if there are any additional steps I need to take during this transition period.
Complimentary Close: Sincerely,
Example 7: Change in Employment Status (Other)
Greeting: Dear [Manager’s Name],
Paragraph 1: I am writing to inform you of a change in my employment status effective [date]. Due to [reason for the change], my role within the company will shift from [current position] to [new position].
Paragraph 2: I am looking forward to this new phase in my career and am excited to bring my skills to this new role. If you have any questions about this change or need any additional information from me, please let me know.
Complimentary Close: Best regards,
Tips for Writing a Change of Employment Status Letter Template
When writing a change of employment status letter, it’s important to keep it professional and to the point. Here are a few tips to keep in mind:
- Be clear and concise in your letter, clearly stating the reason for the change in your employment status.
- Express your appreciation for your employer and colleagues throughout the letter.
- Provide any necessary information or documentation to support your request, if applicable.
- Offer to assist in any way possible to ensure a smooth transition, if applicable.
- Proofread your letter carefully before sending it to ensure there are no errors or typos.
Frequently Asked Questions
What should I include in my change of employment status letter?
Your change of employment status letter should include the reason for the change in your employment status, the effective date of the change, and any other relevant details. You should also express your appreciation for your employer and colleagues throughout the letter.
Should I provide a reason for my change in employment status?
It’s generally a good idea to provide a reason for your change in employment status, as this can help to provide context for the reader and explain your decision. However, you are not required to do so if you do not feel comfortable sharing the reason.
How should I address my change of employment status letter?
You should address your change of employment status letter to your immediate supervisor or manager, unless otherwise instructed by your employer.
Should I offer to assist in any way possible to ensure a smooth transition?
Yes, offering to assist in any way possible to ensure a smooth transition is a good way to show your commitment to the success of the company and to maintain positive relationships with your employer and colleagues.
What should I do if I don’t receive a response to my change of employment status letter?
If you don’t receive a response to your change of employment status letter within a reasonable amount of time, follow up with your supervisor or manager to ensure they received the letter and to discuss any next steps.
Do I need to provide any documentation to support my change in employment status?
It depends on the reason for the change in your employment status. If you are requesting a leave of absence, for example, you may need to provide a doctor’s note or other documentation to support your request.
Conclusion
A change of employment status can be a significant moment in your career, and it’s important to handle it with professionalism and care. By using one of our change of employment status letter templates and following the tips outlined above, you can ensure that your message is clear, concise, and respectful of your employer and colleagues.