Are you unable to collect your diploma from your school or university? Don’t worry, you can authorize someone to collect it on your behalf. This article provides an authorization letter sample to claim a diploma, along with some tips and frequently asked questions.
Tips for Writing an Authorization Letter to Claim a Diploma
Before you write the authorization letter, here are some tips to keep in mind:
1. Write a clear and concise letter: Your letter should be brief and to the point. It should clearly state the purpose of the letter and the name of the person who will be collecting the diploma on your behalf.
2. Use formal language: Your letter should be written in a formal tone, as it is an official document. Avoid using slang or casual language.
3. Provide all necessary details: Make sure to include all relevant details, such as your name, the name of the person you are authorizing, and the date and time of collection.
4. Sign and date the letter: Don’t forget to sign and date the letter, as it will not be considered valid without your signature.
5. Edit the letter as needed: You can find examples of authorization letters online and edit them as needed to suit your requirements.
Examples of Authorization Letter Samples to Claim a Diploma
Authorization Letter Sample to Claim High School Diploma
Greeting:
Dear Sir/Madam,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my high school diploma from [Name of School]. I am unable to collect it myself due to [Reason].
Please find enclosed a copy of my ID card and the original authorization letter. I request you to kindly hand over the diploma to [Authorized Person’s Name]. The date and time of collection is [Date and Time].
Thank you for your cooperation.
Complimentary Close:
Sincerely,
[Your Name]
Authorization Letter Sample to Claim College Diploma
Greeting:
Respected Sir/Madam,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my college diploma from [Name of College]. I am currently out of town and unable to collect it myself.
Enclosed please find a copy of my ID card and the original authorization letter. I request you to kindly hand over the diploma to [Authorized Person’s Name]. The date and time of collection is [Date and Time].
Thank you for your time and cooperation.
Complimentary Close:
Yours faithfully,
[Your Name]
Authorization Letter Sample to Claim University Diploma
Greeting:
Dear Registrar,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my university diploma from [Name of University]. I am unable to collect it myself due to [Reason].
Enclosed please find a copy of my ID card and the original authorization letter. I request you to kindly hand over the diploma to [Authorized Person’s Name]. The date and time of collection is [Date and Time].
Thank you for your assistance in this matter.
Complimentary Close:
Yours faithfully,
[Your Name]
Authorization Letter Sample to Claim Diploma from Abroad
Greeting:
Dear Consulate/Embassy,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my diploma from [Name of School/College/University] on my behalf. I am currently out of the country and unable to collect it myself.
Enclosed please find a copy of my ID card and the original authorization letter. I request you to kindly hand over the diploma to [Authorized Person’s Name]. The date and time of collection is [Date and Time].
Thank you for your assistance in this matter.
Complimentary Close:
Sincerely,
[Your Name]
Authorization Letter Sample to Claim Diploma for Someone Else
Greeting:
Dear Sir/Madam,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect the diploma of [Name of Recipient] from [Name of School/College/University].
Please find enclosed a copy of my ID card, the original authorization letter, and a letter from [Name of Recipient] authorizing [Authorized Person’s Name] to collect the diploma on their behalf.
The date and time of collection is [Date and Time]. I request you to kindly hand over the diploma to [Authorized Person’s Name].
Thank you for your assistance in this matter.
Complimentary Close:
Sincerely,
[Your Name]
Authorization Letter Sample to Claim Diploma with Power of Attorney
Greeting:
Dear Sir/Madam,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my diploma from [Name of School/College/University] on my behalf through the power of attorney.
Please find enclosed a copy of my ID card, the original power of attorney document, and the original authorization letter. The date and time of collection is [Date and Time].
I request you to kindly hand over the diploma to [Authorized Person’s Name].
Thank you for your cooperation in this matter.
Complimentary Close:
Yours faithfully,
[Your Name]
Authorization Letter Sample to Claim Diploma with Notarization
Greeting:
Dear Sir/Madam,
Letter Body:
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my diploma from [Name of School/College/University] on my behalf, with notarization.
Please find enclosed a copy of my ID card, the original notarized authorization letter, and any other relevant documents. The date and time of collection is [Date and Time].
I request you to kindly hand over the diploma to [Authorized Person’s Name].
Thank you for your assistance in this matter.
Complimentary Close:
Sincerely,
[Your Name]
Frequently Asked Questions (FAQs)
Can someone else collect my diploma on my behalf?
Yes, you can authorize someone to collect your diploma on your behalf by writing an authorization letter.
What information should be included in the authorization letter?
Your authorization letter should include your name and the name of the person you are authorizing, the purpose of the letter, the date and time of collection, and your signature.
Do I need to provide any documents along with the authorization letter?
Yes, you will need to provide a copy of your ID card and the original authorization letter.
Can I edit the authorization letter as needed?
Yes, you can find examples of authorization letters online and edit them as needed to suit your requirements.
What should I do if I have lost my diploma?
You will need to contact the school or university where you obtained your diploma and request a replacement.
Is an electronic copy of the authorization letter valid?
No, the authorization letter must be a physical document with your original signature.
Conclusion
Writing an authorization letter to claim your diploma is a simple process, but it is important to ensure that all necessary details are included in the letter. Use the tips and examples provided in this article to create an effective authorization letter that will allow someone to collect your diploma on your behalf.