Are you looking for a way to authorize someone to transact with the Bureau of Internal Revenue (BIR) in the Philippines on your behalf? An authorization letter can give another person the power to act as your representative.
In this article, we’ll provide you with everything you need to know about creating an authorization letter for BIR transactions. You’ll find sample letters, tips, and answers to frequently asked questions.
Tips for Writing an Authorization Letter for BIR Philippines
Before we dive into the sample letters, let’s take a look at some tips to keep in mind when writing an authorization letter for BIR transactions:
1. Specify the exact transaction you are authorizing
Make sure you specify the exact transaction or purpose for which you are authorizing the other person. This will ensure that the authorized representative does not overstep their boundaries.
2. Include all necessary details
Be sure to include all necessary details, such as your name, the authorized representative’s name, and the date of the letter. You should also provide a valid ID and contact details for both parties.
3. Be clear and concise
Keep your letter brief and to the point. Avoid using jargon or technical terms that the authorized representative may not understand.
4. Use a polite tone
Even though you are authorizing someone else to act on your behalf, it’s important to maintain a polite and respectful tone in your letter.
5. Make sure the letter is properly signed and notarized
Sign and notarize the letter to ensure that it is legally binding and can be used for BIR transactions.
7 Examples of Authorization Letter Samples for BIR Philippines
Authorizing a Company Representative to File Your Income Tax Return
Dear Sir/Madam,
I, [Your Name], hereby authorize [Company Representative’s Name] to file my income tax return (ITR) for the taxable year [Year] with the Bureau of Internal Revenue (BIR) on my behalf. The purpose of this letter is to give [Company Representative’s Name] the authority to sign and submit all necessary documents and forms required by the BIR for the said transaction.
Thank you for your kind attention to this matter.
Sincerely,
[Your Name]
Authorizing a Spouse to Request for a Taxpayer Identification Number (TIN)
Dear BIR Officer,
I, [Your Name], hereby authorize my spouse, [Spouse’s Name], to request for a Taxpayer Identification Number (TIN) on my behalf. This letter serves as proof of my consent and authorization for [Spouse’s Name] to act as my representative in this transaction.
Enclosed is a copy of my valid ID and [Spouse’s Name]’s ID for your reference. Please do not hesitate to contact me if you need further clarification or verification.
Thank you for your attention to this matter.
Respectfully yours,
[Your Name]
Authorizing a Relative to Claim Your Tax Refund
Dear Sir/Madam,
I, [Your Name], hereby authorize my [Relative’s Name] to claim my tax refund with the Bureau of Internal Revenue (BIR) on my behalf. This is to grant [Relative’s Name] the authority to act as my representative and receive my refund check and other necessary documents.
Enclosed is a copy of my valid ID and [Relative’s Name]’s ID for your reference. Please do not hesitate to contact me if you need further clarification or verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Name]
Authorizing an Accountant to Represent Your Business in a Tax Audit
Dear BIR Officer,
I, [Business Owner’s Name], hereby authorize my accountant, [Accountant’s Name], to represent my business, [Business Name], in a tax audit conducted by the Bureau of Internal Revenue (BIR).
Enclosed are the necessary documents and forms required for this transaction. Please do not hesitate to contact me if you need further clarification or verification.
Thank you for your kind attention to this matter.
Respectfully yours,
[Business Owner’s Name]
Authorizing an Employee to File Your Business’ Value-Added Tax (VAT) Return
Dear BIR Officer,
I, [Business Owner’s Name], hereby authorize my employee, [Employee’s Name], to file my business’ Value-Added Tax (VAT) return for the taxable month of [Month] with the Bureau of Internal Revenue (BIR) on my behalf.
Enclosed are the necessary documents and forms required for this transaction. Please do not hesitate to contact me if you need further clarification or verification.
Thank you for your kind attention to this matter.
Respectfully yours,
[Business Owner’s Name]
Authorizing a Lawyer to Represent You in a Tax Case
Dear BIR Officer,
I, [Your Name], hereby authorize my lawyer, [Lawyer’s Name], to represent me in a tax case pending before the Bureau of Internal Revenue (BIR).
Enclosed are the necessary documents and forms required for this transaction. Please do not hesitate to contact me if you need further clarification or verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Name]
Authorizing a Broker to File Your Documentary Stamp Tax (DST) Return
Dear BIR Officer,
I, [Your Name], hereby authorize my broker, [Broker’s Name], to file my Documentary Stamp Tax (DST) return with the Bureau of Internal Revenue (BIR) on my behalf.
Enclosed are the necessary documents and forms required for this transaction. Please do not hesitate to contact me if you need further clarification or verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Name]
Frequently Asked Questions (FAQs)
Q: What is an authorization letter for BIR transactions?
An authorization letter for BIR transactions is a legal document that grants another person the power to act as your representative in transactions with the Bureau of Internal Revenue (BIR) in the Philippines.
Q: Who can use an authorization letter for BIR transactions?
Anyone who needs to authorize someone else to transact with the BIR on their behalf can use an authorization letter. This includes individuals, businesses, and other organizations.
Q: What information should be included in an authorization letter for BIR transactions?
An authorization letter for BIR transactions should include the exact transaction or purpose for which you are authorizing the other person, as well as all necessary details such as your name, the authorized representative’s name, and the date of the letter. You should also provide a valid ID and contact details for both parties.
Q: Do I need to have my authorization letter notarized?
Yes, it’s important to have your authorization letter notarized to ensure that it is legally binding and can be used for BIR transactions.
Q: Can I edit the sample letters provided?
Yes, you can use the sample letters provided as a guide and edit them as needed to suit your specific situation.
Q: Is there a fee for using an authorization letter for BIR transactions?
No, there is no fee for using an authorization letter for BIR transactions.
Q: What should I do if I have more questions about authorization letters for BIR transactions?
If you have more questions or need further clarification about authorization letters for BIR transactions, you can contact the Bureau of Internal Revenue (BIR) directly.
Conclusion
Writing an authorization letter for BIR transactions is a simple process that can save you time and hassle. By following the tips and using the sample letters provided in this article, you can easily authorize someone else to transact with the BIR on your behalf. Remember to keep the letter clear, concise, and polite, and to have it properly signed and notarized before submitting it to the BIR.