If you need to have your documents authenticated for use abroad, the Department of Foreign Affairs (DFA) Apostille is the way to go. However, if you cannot personally appear before the DFA, you can authorize someone to do it on your behalf. To help you out, we’ve prepared some tips and examples of authorization letters for DFA apostille.
If you need to have your documents authenticated for use abroad, you can get a DFA Apostille. However, if you can’t personally appear before the DFA, you can authorize someone to do it on your behalf. Here’s a guide on how to write an authorization letter for DFA Apostille. You can find examples and edit them as needed.
Tips
1. Start with a title
Before writing your letter, make sure to indicate the purpose of the letter in the title. This will make it easier for the reader to understand what the letter is for.
Example: Authorization Letter for DFA Apostille of Birth Certificate
2. Be clear and specific
Make sure that your letter is clear and specific about what you are authorizing the person to do. Indicate the name of the person you are authorizing and the documents that need to be authenticated.
3. Include all necessary information
Make sure to include all the necessary information such as your name, address, contact information, and signature. Also, include the name and contact information of the person you are authorizing.
4. Use a formal tone
Your letter should be written in a formal tone. Use proper salutations such as “Dear Sir/Madam” and close with “Sincerely” or “Respectfully yours”.
5. Keep it short and simple
Your letter should be short and simple. Avoid using complicated words or phrases that may confuse the reader.
6. Proofread your letter
Before sending your letter, proofread it to make sure that there are no errors in grammar, spelling, or punctuation.
7. Follow up
After sending your letter, follow up with the person you authorized to ensure that the DFA Apostille has been processed.
Examples
Authorization Letter for DFA Apostille of Birth Certificate
Greetings!
I, [Your Name], authorize [Authorized Person’s Name] to process the DFA Apostille of my birth certificate. The copy of my birth certificate is attached to this letter.
Please let me know if you need any further information. Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for DFA Apostille of Marriage Certificate
Dear Sir/Madam,
I hereby authorize [Authorized Person’s Name] to process the DFA Apostille of my marriage certificate. The copy of my marriage certificate is attached to this letter.
Kindly let me know if there are any additional requirements. Thank you for your time and assistance.
Respectfully yours,
[Your Signature]
Authorization Letter for DFA Apostille of Transcript of Records
To whom it may concern,
This letter serves as my authorization for [Authorized Person’s Name] to process the DFA Apostille of my transcript of records. The original copy of my transcript of records is in my school’s possession, but I have attached a certified true copy of it to this letter.
Please inform me of any fees or additional requirements. Thank you for your time and assistance.
Sincerely,
[Your Signature]
Authorization Letter for DFA Apostille of Medical Certificate
Greetings of peace!
I am authorizing [Authorized Person’s Name] to process the DFA Apostille of my medical certificate. The original copy of my medical certificate is in my doctor’s possession, but I have attached a certified true copy of it to this letter.
If there are any additional requirements, please let me know. Thank you for your assistance.
Respectfully,
[Your Signature]
Authorization Letter for DFA Apostille of Police Clearance
Dear Madam/Sir,
This is to authorize [Authorized Person’s Name] to process the DFA Apostille of my police clearance. The original copy of my police clearance is in the possession of the police department, but I have attached a certified true copy of it to this letter.
Kindly inform me of any fees or additional requirements. Thank you for your time and assistance.
Respectfully yours,
[Your Signature]
Authorization Letter for DFA Apostille of Diploma
Dear Sir/Madam,
I am authorizing [Authorized Person’s Name] to process the DFA Apostille of my diploma. The original copy of my diploma is in my school’s possession, but I have attached a certified true copy of it to this letter.
Please inform me of any fees or additional requirements. Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for DFA Apostille of Special Power of Attorney
Dear Madam/Sir,
I am authorizing [Authorized Person’s Name] to process the DFA Apostille of my special power of attorney. The original copy of my special power of attorney is in my lawyer’s possession, but I have attached a certified true copy of it to this letter.
If there are any additional requirements, please let me know. Thank you for your assistance.
Respectfully,
[Your Signature]
Frequently Asked Questions
Is an authorization letter necessary for DFA Apostille?
Yes, an authorization letter is necessary if you cannot personally appear before the DFA to have your documents authenticated.
What information should be included in the authorization letter?
The authorization letter should include your name, address, contact information, the name and contact information of the person you are authorizing, and the specific documents that need to be authenticated.
Do I need a special format for the authorization letter?
No, the authorization letter does not need to follow a special format. However, it should be written clearly and concisely.
Can I authorize anyone to process the DFA Apostille on my behalf?
Yes, you can authorize anyone as long as they have a valid ID and a copy of your ID.
How long does it take to process the DFA Apostille?
The processing time for DFA Apostille is 4 working days.
What is the fee for DFA Apostille?
The fee for DFA Apostille is PHP 100 per document.
Conclusion
Getting a DFA Apostille can be a tedious process, but with the help of an authorization letter, you can have someone else do it for you. Just make sure to follow the tips we’ve provided and use the examples as a guide in writing your own authorization letter. Good luck!