Are you in need of an apostille for your important documents but cannot personally go to the government office to file the request? An authorization letter is the solution to your problem. With that being said, here is a sample authorization letter for apostille request that you can use as a guide:
Tips for Writing a Sample Authorization Letter for Apostille Request
Writing an authorization letter may seem daunting, but it is actually quite simple. Here are some tips to help you write the perfect letter:
1. Start with a title. A clear and concise title is important for your authorization letter. It should state the purpose of the letter, which is to request an apostille for your document.
2. Explain your reason for requesting an apostille. In the body of your letter, you should explain why you need an apostille for your document. This will help the recipient understand the urgency of your request.
3. Provide detailed information about your document. Make sure to include all relevant information about your document, such as the type of document, its date of issuance, and the issuing authority.
4. Include your personal information. It is important to include your full name, address, and contact information so that the recipient can contact you if necessary.
5. Sign the letter. In order for the letter to be valid, you must sign it and include the date.
Examples of Sample Authorization Letter for Apostille Request
Affidavit of Support
Dear Sir/Madam,
I am writing to request an apostille for my Affidavit of Support, which was issued by the U.S. Department of State on January 1, 2021. I am unable to personally file this request due to personal reasons. I hereby authorize [Name of Authorized Person] to file the request and transact on my behalf. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Birth Certificate
Dear [Name of Recipient],
I am writing to request your assistance in obtaining an apostille for my birth certificate, which was issued by [Name of Issuing Authority] on July 1, 1990. Unfortunately, I am unable to personally file this request due to [Reason for Being Unable to File Request].
I hereby authorize [Name of Authorized Person], whose signature appears below, to file the request and transact on my behalf. I have attached a copy of my birth certificate for your reference. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Marriage Certificate
Dear [Name of Recipient],
I am writing to request an apostille for my marriage certificate, which was issued by [Name of Issuing Authority] on August 15, 2005. Unfortunately, I am currently residing in [Current Location] and cannot personally file this request.
I hereby authorize [Name of Authorized Person] to file the request and transact on my behalf. I have attached a copy of my marriage certificate for your reference. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Police Clearance Certificate
Dear Sir/Madam,
I am writing to request an apostille for my Police Clearance Certificate, which was issued by [Name of Issuing Authority] on January 1, 2020. I am currently out of the country and cannot personally file this request.
I hereby authorize [Name of Authorized Person] to file the request and transact on my behalf. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Diploma
Dear [Name of Recipient],
I am writing to request your assistance in obtaining an apostille for my diploma, which was issued by [Name of Educational Institution] on May 30, 2010. I am currently residing in [Current Location] and cannot personally file this request.
I hereby authorize [Name of Authorized Person] to file the request and transact on my behalf. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Power of Attorney
Dear Sir/Madam,
I am writing to request an apostille for my Power of Attorney, which was notarized on June 1, 2021. I am unable to personally file this request due to [Reason for Being Unable to File Request].
I hereby authorize [Name of Authorized Person] to file the request and transact on my behalf. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Medical Certificate
Dear [Name of Recipient],
I am writing to request your assistance in obtaining an apostille for my medical certificate, which was issued by [Name of Issuing Authority] on February 1, 2021. I am currently residing in [Current Location] and cannot personally file this request.
I hereby authorize [Name of Authorized Person] to file the request and transact on my behalf. The apostilled document will be used for [Purpose of Use].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Frequently Asked Questions
Can anyone write an authorization letter for apostille request?
Yes, anyone can write an authorization letter for apostille request as long as the person who will transact on their behalf is authorized and trustworthy.
What documents need to be apostilled?
Documents that need to be apostilled include birth certificates, marriage certificates, diplomas, transcripts, power of attorney, affidavits, police clearance certificates, and medical certificates.
How long does it take to get an apostille?
The processing time for an apostille varies depending on the issuing authority and the number of requests they receive. It usually takes anywhere from 2 days to 2 weeks.
What is the purpose of an apostille?
The purpose of an apostille is to authenticate the document and ensure that it is legally valid in another country.
Do I need an apostille for every document?
No, you only need an apostille for documents that will be used in another country.
Is an apostille the same as a notarization?
No, an apostille is not the same as a notarization. A notarization only confirms the identity of the signer, while an apostille authenticates the document for international use.
Conclusion
Writing an authorization letter for apostille request is not as difficult as you may think. By following the tips and examples provided, you can easily create a letter that will allow someone else to file the request on your behalf. Remember to include all relevant information and sign the letter to make it valid. If you have any further questions, do not hesitate to reach out to the appropriate authorities or consult a legal professional.