If you have decided to resign from your job, it is important to do it professionally and courteously. Writing an application for resignation from job is an essential part of the process. In this article, we will provide you with letter templates, tips, and FAQs to help you write a respectful resignation letter.
Letter Templates
Here are seven examples of an application for resignation from job, each with a different reason:
Personal Reasons
Greeting,
I regret to inform you that I am resigning from my position as [position] effective two weeks from now. I have enjoyed working with the team and appreciate the opportunities that this company has given me. However, due to some personal reasons, I have decided to pursue other career opportunities.
Thank you for your understanding.
Best regards,
[Your name]
Health Reasons
Dear [Manager’s name],
I am writing to inform you of my resignation from my position as [position] effective two weeks from now. It is with great sorrow that I have decided to leave my position at this company due to health reasons. I appreciate the opportunities that this company has given me and I am grateful for the support that you have provided me during my tenure at this company.
Thank you for your understanding.
Sincerely,
[Your name]
Career Advancement
Dear [Manager’s name],
This letter serves as my formal resignation from my position as [position] effective two weeks from now. I have been given an opportunity to pursue my career advancement with another company. I would like to thank you for all the opportunities that this company has given me and the valuable experience that I have gained working with the team.
Best regards,
[Your name]
Better Job Offer
Dear [Manager’s name],
I am writing to tender my resignation as [position] from this company effective two weeks from now. I have been offered an opportunity to work for another company that I believe will be more beneficial to my career growth. I am grateful for the learning experience and the friendships that I have gained in this company. Rest assured that I will do everything possible to make this transition as smooth as possible.
Sincerely,
[Your name]
Going Back to School
Dear [Manager’s name],
I am writing to formally resign from my position as [position] effective two weeks from now. I have decided to pursue further studies which will require me to focus on my academic pursuits. I am grateful for the opportunities that this company has given me and I appreciate your support during my tenure here. I wish the company continued success in the future.
Yours truly,
[Your name]
Relocation
Dear [Manager’s name],
It is with regret that I submit my resignation as [position] effective two weeks from now. My family and I will be relocating to another city, and it is necessary for me to resign from this company. I am grateful for the opportunity to have worked with such a great team and for the valuable experience that I have gained.
Thank you for your understanding.
Best regards,
[Your name]
Unhappy with Work Environment
Dear [Manager’s name],
I am writing to inform you of my resignation as [position] from this company effective two weeks from now. I have decided to resign due to the work environment which has become increasingly difficult for me. I appreciate the opportunities that this company has given me and I am grateful for the support that you have provided me during my tenure here.
Thank you for your understanding.
Sincerely,
[Your name]
You can edit these letter templates as needed to fit your specific situation.
Tips
Be Clear and Concise
When writing your application for resignation from job, make sure that you are clear and concise. State the reason for your resignation and the date of your last day at work. Keep the tone professional and avoid being negative or overly emotional.
Give Sufficient Notice
It is important to give sufficient notice to your employer. Two weeks’ notice is standard, but your employment contract or company policy may require a longer notice period. If possible, offer to help with the transition process to ensure that your work is completed before you leave.
Express Gratitude
Express gratitude for the opportunities and experience you gained while working for the company. This will help to maintain a positive relationship with your employer and colleagues, and leave a good impression for future job references or opportunities.
Prepare for the Exit Interview
Your employer may ask you to participate in an exit interview. Be prepared to provide feedback on your experience with the company, but do so in a constructive manner. Remember that your comments will be taken into consideration for future improvements within the company.
FAQs
How should I address my letter of resignation?
You should address your letter of resignation to your immediate supervisor or manager. If you are unsure who to address the letter to, check your employment contract or company policy for guidance.
What should I include in my letter of resignation?
Your letter of resignation should include the date of your last day at work, a brief statement of your reason for resigning, and an expression of gratitude for the experience and opportunities you gained while working for the company. Keep the tone professional and avoid being negative or emotional.
Should I give a reason for resigning?
You are not required to give a reason for resigning, but it is generally accepted to provide a brief reason for your resignation in your letter. Keep your reason professional and avoid being negative or critical of the company or your colleagues.
What is the standard notice period for resigning from a job?
The standard notice period for resigning from a job is two weeks. However, your employment contract or company policy may require a longer notice period. Be sure to check your contract or policy for guidance.
Do I need to work during my notice period?
Yes, you are expected to work during your notice period. This will provide your employer with time to find a replacement and ensure that your work is completed before you leave. If your employer agrees, you may be able to negotiate a shorter notice period or flexible working hours during your remaining time at the company.
What should I do if my employer counters my resignation with a better offer?
If your employer counters your resignation with a better offer, consider the offer carefully. Remember the reasons why you decided to resign in the first place and whether the new offer will address those reasons. If you decide to stay, be sure to get the new offer in writing and clarify any uncertain terms or conditions.
Conclusion
Writing an application for resignation from job can be a difficult task, but it is an important part of leaving your job professionally and courteously. Use the letter templates and tips in this article to help you write a respectful resignation letter. Remember to express gratitude for the opportunities and experiences you gained while working for the company, and to maintain a positive relationship with your employer and colleagues.