When you decide to leave your job, it’s important to provide written notice to your employer as a professional courtesy. This notice serves as an official notification that you will be leaving your position and may be required by your employer. In this article, we’ll provide tips for writing a proper notice and examples you can use as a guide.
How to Write a Written Notice To Quit Job
When writing a notice to quit your job, keep it brief and to the point. Here are some tips to help you compose a professional letter:
- Address the letter to your immediate supervisor or manager
- Include the date of your last day of work
- State the reason for leaving, if desired
- Thank your employer for the opportunity
- Offer to assist with the transition
By following these tips, you can ensure that your notice is professional and respectful.
Examples of Written Notice To Quit Job
Resignation Due to Personal Reasons
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title]. My last day of work will be [Date]. While I have enjoyed working here, personal reasons require me to step away from my job at this time. Please let me know what steps I need to take to ensure a smooth transition. Thank you for the opportunity to work with such an amazing team.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title]. My last day of work will be [Date]. I have recently been offered a new job opportunity that I cannot pass up. I appreciate everything I have learned while working at this company and will do everything I can to ensure a smooth transition. Thank you for the opportunity to work with such a great team.
Best regards,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with great regret that I must inform you of my resignation from my position as [Job Title]. My last day of work will be [Date]. Unfortunately, I have recently been diagnosed with a health issue that requires me to step away from my job. Please let me know how I can assist with the transition process. I have appreciated my time here and have learned so much from everyone. Thank you for your understanding during this difficult time.
Sincerely,
[Your Name]
Moving to Another State
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title]. My last day of work will be [Date]. I will be relocating to another state and unfortunately will not be able to continue working here. I have learned so much during my time at this company and will do everything I can to ensure a smooth transition. Thank you for the opportunity to work with such a great team.
Best regards,
[Your Name]
Exploring New Opportunities
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title]. My last day of work will be [Date]. I have decided to explore new opportunities and challenges in my career. Please know that I am committed to ensuring a smooth transition for my team and will do everything I can to assist in the process. Thank you for the valuable experience I have gained at this company.
Sincerely,
[Your Name]
Hostile Work Environment
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title]. My last day of work will be [Date]. Unfortunately, the work environment has become increasingly hostile, and I no longer feel safe or comfortable working here. I have appreciated the opportunity to work with such a great team, but I must prioritize my mental and emotional well-being. Thank you for your understanding during this difficult time.
Best regards,
[Your Name]
Tips on Writing a Written Notice To Quit Job
When writing a notice to quit your job, keep the following tips in mind:
- Be professional and respectful in your tone
- Use clear and concise language
- Include your last day of work and reason for leaving, if desired
- Offer to assist with the transition process
- Thank your employer for the opportunity
Frequently Asked Questions
What should I include in my written notice to quit my job?
Your written notice should include your last day of work and a brief explanation for why you are leaving, if desired. Be sure to thank your employer for the opportunity and offer to assist with the transition process.
How much notice should I give before quitting my job?
It is generally recommended to give at least two weeks’ notice before quitting your job. However, your employer may have specific requirements, so be sure to check your employment contract or company policy.
Do I need to give a reason for quitting my job?
No, you are not required to give a reason for quitting your job. However, it may be helpful to provide a brief explanation in your written notice to avoid any confusion or speculation.
Should I include negative feedback in my written notice?
No, it is not recommended to include negative feedback in your written notice. Keep your tone professional and respectful, and focus on expressing gratitude for the opportunity.
Can I send my written notice via email?
Yes, you can send your written notice via email. However, it is recommended to follow up with a printed copy or to hand-deliver your notice in person for a more personal touch.
What should I do if my employer asks me to leave immediately after giving my notice?
If your employer asks you to leave immediately after giving your notice, remain calm and professional. Ask for clarification on the reason for the request, and try to come to a mutual agreement on the transition process.
Conclusion
Providing written notice to quit your job is an important step in maintaining a professional relationship with your employer. By following the tips and examples provided in this article, you can ensure that your notice is respectful and effective. Remember to always stay professional and courteous, and thank your employer for the opportunity.