When it comes time to leave your job, it’s important to do so on good terms. Writing a two weeks notice is a simple way to show your employer that you respect their time and value the experience you’ve had while working with them. Here are some tips and examples to help you get started.
Examples:
Personal Reasons
Dear [Manager’s Name],
I’m writing to let you know that I’ll be resigning from my position as [Your Title]. I’ve decided to move on because of personal reasons that make it difficult for me to continue working here.
Thank you for everything you’ve done for me during my time at [Company Name]. I’ve learned a lot and grown both personally and professionally because of your mentorship and guidance. I’ll do everything I can to make the transition as smooth as possible over the next two weeks.
Best regards,
[Your Name]
New Job Offer
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name] as [Your Title]. I have been offered a new position in [New Company Name] that aligns with my long-term career goals.
Thank you for your support during my time here. I’ve learned so much from you and the team, and I’ll always be grateful for the opportunity to work alongside such talented and dedicated individuals. I’ll be more than happy to assist in training my replacement over the next two weeks.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from [Company Name] as [Your Title]. My family and I have decided to relocate to [New City] in the near future, and it’s not possible for me to continue working at this time.
I appreciate everything you and the team have done for me during my time here. I’ve gained valuable experience and made many meaningful connections that will stay with me throughout my career. Please let me know if there’s anything I can do to make the transition easier for everyone.
Warm regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I regret to inform you that I’ll be resigning from my position as [Your Title] due to health reasons. I’ve consulted with my doctor and they’ve recommended that I take some time off to focus on my recovery.
Thank you for the opportunity to work with such a great team. I’ve learned so much and made many wonderful memories here. I’ll do everything I can to assist in the transition process over the next two weeks.
Sincerely,
[Your Name]
Career Change
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name] as [Your Title]. After much reflection, I’ve decided to pursue a career change that will allow me to explore new opportunities and challenges.
Thank you for helping me grow and develop during my time here. I’m leaving with many fond memories and a deep appreciation for the experiences I’ve had. I’ll do everything I can to ensure a smooth transition for everyone over the next two weeks.
Best regards,
[Your Name]
Unspecified Reasons
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Title] at [Company Name].
Thank you for the opportunity to work with this amazing team. I’ve learned so much from you and my colleagues, and I’m grateful for the support and guidance you’ve provided me with over the years. I will do everything I can to ensure a smooth transition of my duties over the next two weeks.
Sincerely,
[Your Name]
Tips:
1. Keep it simple
Your two weeks notice should be clear, concise, and to the point. There’s no need to elaborate on your reasons for leaving or go into great detail about your future plans.
2. Be professional
Remember that your two weeks notice is a professional document, and should be written accordingly. Keep your tone respectful and avoid using emotional language.
3. Give ample notice
It’s standard practice to give two weeks notice before leaving a job. This gives your employer time to find a replacement and ensures a smooth transition for everyone involved.
4. Offer to help
During your final two weeks, offer to help train your replacement and tie up any loose ends. This will help ensure that your employer is prepared for your departure and that your coworkers are not left in the lurch.
5. Edit and proofread
Before submitting your two weeks notice, make sure to edit and proofread it carefully. Check for spelling and grammar errors, and ensure that your formatting is consistent and professional.
6. Stay positive
Even if you’re leaving a job because of negative circumstances, it’s important to stay positive in your two weeks notice. Focus on the good experiences you’ve had and the skills you’ve gained, and avoid burning bridges with negative comments or complaints.
Frequently Asked Questions:
Q: Can I give less than two weeks notice?
A: While it’s generally considered best practice to give two weeks notice, there may be circumstances where this is not possible or advisable. If you’re in a toxic work environment or have a pressing personal matter to attend to, it may be better to give less notice or leave immediately. However, be aware that this may have consequences for your relationship with your employer and future job prospects.
Q: Do I have to give a reason for leaving?
A: No, you’re not required to give a reason for leaving in your two weeks notice. However, if your employer asks for one, it’s generally best to be honest and tactful in your response.
Q: Should I tell my boss about my new job?
A: It’s up to you whether or not to disclose the details of your new job to your boss. However, if you have a good relationship with them and are leaving on good terms, it may be helpful to share this information as a way of thanking them for their support and guidance.
Q: Can I rescind my two weeks notice?
A: In most cases, it’s possible to rescind your two weeks notice if you change your mind or have a change of circumstances. However, be aware that this may damage your relationship with your employer and coworkers, and could have negative consequences for your future job prospects.
Q: Do I have to work the full two weeks?
A: While it’s generally expected that you’ll work the full two weeks after giving notice, there may be circumstances where this is not possible or advisable. If you’re in a toxic work environment or have pressing personal matters to attend to, it may be better to negotiate a shorter notice period with your employer. However, be aware that this may have consequences for your relationship with your employer and future job prospects.
Q: How do I handle a negative response from my boss?
A: If your boss responds negatively to your two weeks notice, it’s important to remain calm and professional. Listen to their concerns and try to address them as best you can, while also standing firm in your decision to leave. Remember that your two weeks notice is a legal document, and that you have the right to resign from your position with or without your boss’s approval.
Conclusion:
Writing a two weeks notice is an important step in leaving your job on good terms. By following these tips and examples, you can ensure that your two weeks notice is professional, respectful, and effective in communicating your intentions to your employer. Remember to stay positive, offer to help, and edit and proofread your notice carefully before submitting it. Good luck!