When someone asks you to write a reference for them, it can be a stressful situation if you’re not sure where to start. In this article, we’ll provide tips for writing a reference and give you seven examples to help you get started. You’ll also find answers to frequently asked questions to make the process as smooth as possible.
Tips for Writing A Reference For Someone Example
If you’ve been asked to write a reference, use these tips to help you get started:
1. Understand the Requested Reference
The first thing you should do is find out what type of reference they’re looking for. Some references may be for employment, while others may be for a scholarship or graduate school application. Make sure you understand the type of reference requested and any specific requirements.
2. Gather Information
Before you begin writing the reference, gather any information the person has given you, such as their resume, CV, or application materials. You’ll also want to ask them for any specific examples or accomplishments they’d like you to include in the reference.
3. Be Honest
While it’s important to be positive and supportive in a reference, it’s also important to be honest. Don’t make up information or exaggerate the person’s accomplishments. Instead, focus on their strengths and specific examples that showcase their skills and abilities.
4. Use a Professional Tone
When writing a reference, use a professional and formal tone. Avoid slang, humor, or anything that could be misinterpreted or taken out of context. Remember, you’re vouching for the person’s abilities and character, so you want to be taken seriously.
5. Edit and Proofread
Before submitting the reference, make sure to edit and proofread carefully. Check for grammar, spelling, and punctuation errors. You want to make sure the reference is clear, concise, and error-free.
6. Provide Examples
If possible, provide specific examples of the person’s skills, accomplishments, or character traits. This will make the reference more powerful and memorable. Use examples that relate to the type of reference requested.
7. Offer Contact Information
Include your contact information in the reference, so the person can follow up if needed. This will also make the reference more credible and trustworthy.
Seven Examples of Writing A Reference For Someone Example
Employment Reference
Dear [Hiring Manager],
I am writing to highly recommend [Name] for the position of [Job Title]. I had the pleasure of working with [Name] for [Length of Time] at [Company Name], where [they] demonstrated exceptional skills in [Skill or Ability].
Specifically, [Name] excelled in [Task or Project], where [they] demonstrated [Skill or Ability]. [They] also consistently showed [Character Trait], making [them] a valuable member of our team. I have no doubt that [Name] will bring the same level of dedication and excellence to your company.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Academic Reference
Dear [Admissions Committee],
I am writing to highly recommend [Name] for admission to [Program or School]. I had the pleasure of working with [Name] for [Length of Time] at [Institution Name], where [they] demonstrated exceptional skills in [Skill or Ability].
Specifically, [Name] excelled in [Course or Project], where [they] demonstrated [Skill or Ability]. [They] also consistently showed [Character Trait], making [them] a valuable member of our academic community. I have no doubt that [Name] will bring the same level of dedication and excellence to your program or school.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Character Reference
Dear [Recipient],
I am writing to highly recommend [Name] for [Reason for Reference]. I have known [Name] for [Length of Time] and can attest to [their] exceptional character and qualities.
Specifically, [Name] has demonstrated [Character Trait or Quality] consistently throughout [their] personal and professional life. [They] are honest, compassionate, and dedicated to [Purpose or Goal]. [Name] would be an asset to any organization or endeavor.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Graduate School Reference
Dear [Admissions Committee],
I am writing to highly recommend [Name] for admission to [Program or School]. I had the pleasure of working with [Name] for [Length of Time] at [Institution Name], where [they] demonstrated exceptional skills in [Skill or Ability].
Specifically, [Name] excelled in [Course or Project], where [they] demonstrated [Skill or Ability]. [They] also consistently showed [Character Trait], making [them] a valuable member of our academic community. I have no doubt that [Name] will bring the same level of dedication and excellence to your program or school.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Professional Reference
Dear [Recipient],
I am writing to highly recommend [Name] for [Reason for Reference]. I have had the pleasure of working with [Name] for [Length of Time] at [Company Name], where [they] demonstrated exceptional skills in [Skill or Ability].
Specifically, [Name] excelled in [Task or Project], where [they] demonstrated [Skill or Ability]. [They] also consistently showed [Character Trait], making [them] a valuable member of our team. I have no doubt that [Name] will bring the same level of dedication and excellence to any organization.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Scholarship Reference
Dear [Scholarship Committee],
I am writing to highly recommend [Name] for the [Scholarship Name]. I had the pleasure of working with [Name] for [Length of Time] at [Institution Name], where [they] demonstrated exceptional skills in [Skill or Ability].
Specifically, [Name] excelled in [Course or Project], where [they] demonstrated [Skill or Ability]. [They] also consistently showed [Character Trait], making [them] a valuable member of our academic community. I have no doubt that [Name] will bring the same level of dedication and excellence to your program.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Personal Reference
Dear [Recipient],
I am writing to highly recommend [Name] for [Reason for Reference]. I have known [Name] for [Length of Time] and can attest to [their] exceptional character and qualities.
Specifically, [Name] has demonstrated [Character Trait or Quality] consistently throughout [their] personal and professional life. [They] are honest, compassionate, and dedicated to [Purpose or Goal]. [Name] would be an asset to any organization or endeavor.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
Frequently Asked Questions
What should be included in a reference?
A reference should include your name, title, and contact information. It should also include information about the person you’re recommending, such as their name, job title, and how you know them. Finally, a reference should include specific examples of the person’s skills, abilities, and character traits.
How long should a reference be?
A reference should be one to two pages long. It should be long enough to provide specific examples of the person’s skills and abilities but not so long that it becomes tedious to read.
Should I use a formal or informal tone?
You should use a formal and professional tone when writing a reference. Avoid slang, humor, or anything that could be misinterpreted. Remember, you’re vouching for the person’s abilities and character, so you want to be taken seriously.
Can I decline to write a reference?
If you don’t feel comfortable writing a reference or don’t know the person well enough, it’s okay to decline. Be honest and let them know that you don’t feel qualified to write the reference. It’s better to decline than to provide a reference that isn’t accurate or supportive.
What if I can’t think of any examples to include?
If you’re struggling to think of examples to include, ask the person for more information or specific examples. You can also reach out to colleagues or coworkers who may have worked with the person and ask for their input.
How do I submit the reference?
Follow the instructions provided by the person or organization requesting the reference. Some may ask for a hard copy, while others may request an electronic copy. Make sure to submit the reference by the deadline provided.
Conclusion
Writing a reference can be a daunting task, but with these tips and examples, you should feel more confident about the process. Remember to be honest, professional, and provide specific examples of the person’s skills and abilities. With your help, the person you’re recommending will have a better chance of achieving their goals.