When applying for a job, it’s important to make a good first impression. One way to do that is by crafting a well-written email to accompany your resume and cover letter. In this article, we’ll provide tips and examples to help you write a professional and effective email for a job application.
When writing an email for a job application, it’s important to keep your introduction brief and to the point. You can start with a simple greeting and a sentence explaining the purpose of your email.
For example: “Dear [Hiring Manager’s Name], I am writing to apply for the [Position Name] at [Company Name], as advertised on [Job Board Name].”
After your introduction, you can provide a brief explanation of your qualifications and why you are interested in the job. Keep it concise, but make sure to highlight your relevant skills and experience.
For example: “As a [Your Profession] with [# of years] years of experience in [Relevant Field], I am confident that I have the skills and expertise needed to excel in this role. I am particularly drawn to [Something Specific About the Company] and am excited about the opportunity to contribute to [Something Specific About the Company’s Mission or Values].”
Remember to tailor your explanation to the specific job and company you are applying to. You can research the company’s website or social media profiles to gather information that can help you make your email more personalized.
Examples
Applying for an Entry-Level Position
Greeting: Dear [Hiring Manager’s Name],
Paragraph 1: I am writing to express my interest in the entry-level [Position Name] role at [Company Name]. As a recent [Your Degree or Certification], I am excited about the opportunity to gain hands-on experience and contribute to [Something Specific About the Company’s Mission or Values].
Paragraph 2: During my studies, I developed skills in [Relevant Skills], which I believe will be valuable in this role. I am also a [Positive Trait], and am committed to [Something Specific About the Company’s Values or Goals]. Thank you for considering my application.
Complimentary Close: Sincerely,
Applying for a Management Position
Greeting: Dear [Hiring Manager’s Name],
Paragraph 1: I am writing to express my interest in the [Position Name] position at [Company Name]. With [# of years] years of experience in [Relevant Field], including [# of years] years in a management role, I am confident in my ability to lead and motivate a team.
Paragraph 2: I am particularly drawn to [Something Specific About the Company], and am excited about the opportunity to contribute to [Something Specific About the Company’s Mission or Values]. In my current role at [Current Company], I have successfully [An Achievement That Demonstrates Your Skills]. Thank you for considering my application.
Complimentary Close: Best regards,
Applying for a Remote Position
Greeting: Dear [Hiring Manager’s Name],
Paragraph 1: I am writing to apply for the [Position Name] position at [Company Name]. As a [Your Profession] with [# of years] years of experience in [Relevant Field], I am excited about the opportunity to work remotely and contribute to [Something Specific About the Company’s Mission or Values].
Paragraph 2: With experience in [Relevant Skills], I am confident in my ability to excel in this role. I am also a self-starter who is comfortable working independently, and I am committed to [Something Specific About the Company’s Values or Goals]. Thank you for considering my application.
Complimentary Close: Regards,
Applying for a Creative Position
Greeting: Hello [Hiring Manager’s Name],
Paragraph 1: I am excited to apply for the [Position Name] role at [Company Name], as I am passionate about [Something Specific About the Company]. With a background in [Relevant Field], I am confident in my ability to create [Type of Content] that resonates with [Target Audience].
Paragraph 2: I have experience in [Relevant Skills], and am particularly skilled in [Something Specific About Your Creative Process or Approach]. I am excited about the opportunity to contribute to [Something Specific About the Company’s Mission or Values], and am eager to bring my creativity and expertise to your team. Thank you for your time and consideration.
Complimentary Close: Best,
Applying for a Sales Position
Greeting: Hi [Hiring Manager’s Name],
Paragraph 1: I am writing to apply for the [Position Name] position at [Company Name]. With [# of years] years of experience in [Relevant Field], including [# of years] years in a sales role, I am confident in my ability to generate new business and exceed targets.
Paragraph 2: I am particularly impressed by [Something Specific About the Company], and am excited about the opportunity to contribute to [Something Specific About the Company’s Mission or Values]. In my current role at [Current Company], I have consistently exceeded sales targets by [Achievement or Metric That Demonstrates Your Success]. Thank you for considering my application.
Complimentary Close: Best regards,
Applying for a Technical Position
Greeting: Dear [Hiring Manager’s Name],
Paragraph 1: I am writing to apply for the [Position Name] position at [Company Name]. With [# of years] years of experience in [Relevant Field], including expertise in [Specific Technical Skill or Tool], I am confident in my ability to contribute to [Something Specific About the Company’s Mission or Values].
Paragraph 2: I have experience in [Relevant Skills], and am skilled in [Another Specific Technical Skill or Tool]. I am excited about the opportunity to bring my technical skills and expertise to your team, and am eager to learn and grow in this role. Thank you for your consideration.
Complimentary Close: Sincerely,
Tips for Writing an Effective Email for a Job Application
When crafting an email for a job application, keep these tips in mind:
- Personalize your email by using the hiring manager’s name and the company’s name. Avoid generic greetings like “To Whom It May Concern.”
- Keep your email concise, but include enough information to showcase your relevant skills and experience.
- Proofread your email carefully for typos or errors.
- Attach your resume and cover letter to the email, unless otherwise specified in the job posting.
- Follow any instructions provided in the job posting, such as including a specific subject line or formatting your email in a certain way.
- Be professional in your tone and avoid using slang or overly casual language.
Frequently Asked Questions
How should I address the hiring manager in my email?
Address the hiring manager by name, if possible. If you’re not sure of their name or gender, you can use a gender-neutral greeting like “Dear Hiring Manager” or “Dear [Company Name] Team.”
Do I need to include my cover letter in the body of the email or as an attachment?
It’s generally best to attach your cover letter and resume to the email, rather than including them in the body of the email. However, if the job posting specifically requests that you include your cover letter in the body of the email, follow those instructions.
What should I include in the subject line of my email?
Your subject line should be clear and concise, and should include your name and the position you are applying for. For example: “Jane Smith – Application for Marketing Manager Position.”
How long should my email be?
Your email should be concise and easy to read. Aim for around 3-4 short paragraphs, or no more than about 50-75 words per paragraph.
What should I do if I don’t hear back from the employer after sending my email?
If you don’t hear back within a week or two, you can follow up with a polite email or phone call to check on the status of your application. Be patient, but persistent in your follow-up efforts.
Can I use informal language or slang in my email?
No, use professional language and avoid slang or overly casual language in your email. Remember, you want to make a good first impression!
Should I send a follow-up email after submitting my application?
It’s generally a good idea to follow up politely within a week or two of submitting your application, to check on the status of your application and express continued interest in the position.
Conclusion
When it comes to applying for a job, a well-written email can make all the difference. By following these tips and examples, you can craft a professional and effective email that showcases your qualifications and makes a great first impression.