If you’re looking for a voluntary termination of employment letter sample, you’ve come to the right place. In this article, we’ll provide you with seven examples of such letters that you can use as a guide. But before we get to the examples, let’s first discuss what a voluntary termination of employment letter is and why you might need one.
A voluntary termination of employment letter is a formal letter that an employee writes to their employer to inform them of their decision to resign from their job. This letter serves as proof of the employee’s intent to leave and can be used for various purposes, such as to formally end the employment relationship, to request certain benefits or payments, or to provide feedback to the employer about their experience working for the company. If you need to write a voluntary termination of employment letter, we’ve got you covered.
In this article, we’ll present you with seven examples of voluntary termination of employment letters that you can use as templates or inspiration when crafting your own letter. Each example will include a different reason for the employee’s decision to resign, such as career advancement, relocation, personal reasons, or dissatisfaction with the job or the company.
While the specific circumstances of your resignation may be different from those of the examples provided, you can still use them as a starting point and customize them to fit your needs. Just remember to keep the tone professional, polite, and respectful, and to include any relevant details or requests, such as the effective date of your resignation, the reason for leaving, any outstanding work or obligations, and your contact information.
With these examples, you’ll be able to write a clear and effective voluntary termination of employment letter that will help you leave your job on good terms and with a positive impression.
Examples
Example 1: Career Advancement
Greetings [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. While I have valued my time with the company and am grateful for the opportunities it has provided, I have decided to pursue a career opportunity that aligns more closely with my long-term goals and aspirations.
During my time at [Company Name], I have learned a great deal and have had the pleasure of working with many talented and dedicated colleagues. I am confident that the skills and experience I have gained here will serve me well in my future endeavors.
Please let me know if there is anything I can do to facilitate a smooth transition and ensure that all outstanding work or obligations are completed before my departure. Thank you for your understanding and support.
Best regards,
[Your Name]
Example 2: Relocation
Dear [Employer’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The reason for my resignation is that I will be relocating to [New Location] for personal reasons, which unfortunately makes it impossible for me to continue working at the company.
I want to express my sincere gratitude for the opportunities and experiences that [Company Name] has provided me with. I have learned a great deal and have had the pleasure of working with a dedicated and professional team. I am confident that the skills and knowledge I have gained here will serve me well in my future endeavors.
Thank you for your understanding and support during this transition. Please let me know if there is anything I can do to assist with the transfer of my duties or to facilitate a smooth handover to my successor.
Best regards,
[Your Name]
Example 3: Personal Reasons
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The reason for my resignation is that I need to take some time off from work to attend to some personal matters that require my full attention.
I want to thank you for the opportunity to work at [Company Name] and for the support and guidance you have provided me during my employment. I have enjoyed my time here and have learned a great deal, both professionally and personally.
Please let me know if there is anything I can do to assist with the transition or to ensure that all outstanding work or obligations are taken care of before my departure. I appreciate your understanding and support during this difficult time.
Sincerely,
[Your Name]
Example 4: Dissatisfaction with Job
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The reason for my resignation is that I have become increasingly dissatisfied with my job and do not feel that it is the right fit for me.
I want to thank you for the opportunities and experiences that [Company Name] has provided me with. I have learned a great deal and have had the pleasure of working with some wonderful colleagues. However, I believe that it is time for me to move on and explore other options that better align with my interests and skills.
Please let me know if there is anything I can do to assist with the transition or to ensure that all outstanding work or obligations are taken care of before my departure. I appreciate your understanding and support during this time.
Best regards,
[Your Name]
Example 5: Health Concerns
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The reason for my resignation is that I have been experiencing some health concerns that require my full attention and make it difficult for me to continue working at the company.
I want to express my gratitude for the opportunities and support that [Company Name] has provided me with during my employment. I have learned a great deal and have had the pleasure of working with a dedicated and professional team. However, I believe that my health and wellbeing must come first.
Please let me know if there is anything I can do to facilitate a smooth transition and ensure that all outstanding work or obligations are taken care of before my departure. Thank you for your understanding and support during this challenging time.
Sincerely,
[Your Name]
Example 6: Going Back to School
Dear [Employer’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The reason for my resignation is that I have decided to go back to school and pursue further education in [Field of Study].
I want to thank you for the opportunity to work at [Company Name] and for the support and guidance you have provided me during my employment. I have enjoyed my time here and have learned a great deal, both professionally and personally. However, I believe that this is the right time for me to pursue my academic goals and to further develop my skills and knowledge.
Please let me know if there is anything I can do to assist with the transition or to ensure that all outstanding work or obligations are taken care of before my departure. I appreciate your understanding and support during this time and hope that we can stay in touch in the future.
Best regards,
[Your Name]
Example 7: Better Opportunity
Dear [Employer’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The reason for my resignation is that I have been offered a better opportunity that I cannot turn down.
I want to express my gratitude for the opportunities and support that [Company Name] has provided me with during my employment. I have learned a great deal and have had the pleasure of working with some wonderful colleagues. However, I believe that this new opportunity is the right step for me in my career and personal development.
Please let me know if there is anything I can do to assist with the transition or to ensure that all outstanding work or obligations are taken care of before my departure. Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Tips
How to Write a Voluntary Termination of Employment Letter
When writing a voluntary termination of employment letter, make sure to follow these tips:
- Keep the tone professional, polite, and respectful.
- State the effective date of your resignation and the reason for leaving.
- Include any relevant details or requests, such as the transfer of duties, the return of company property, or the payout of any owed benefits or vacation pay.
- Express gratitude for the opportunities and experiences you have had at the company and offer to assist with the transition or handover of your duties.
- Proofread your letter for any errors or typos and make sure it is well-formatted and easy to read.
Frequently Asked Questions
Q: What should I include in a voluntary termination of employment letter?
A: A voluntary termination of employment letter should include the effective date of your resignation, the reason for leaving, any relevant details or requests, such as the transfer of duties or the payout of benefits, and your contact information. It should also express gratitude for the opportunities and experiences you have had at the company and offer to assist with the transition or handover of your duties.
Q: How can I make sure my voluntary termination of employment letter is professional and effective?
A: To make sure your voluntary termination of employment letter is professional and effective, keep the tone polite, respectful, and professional, use clear and concise language, proofread for errors and typos, and make sure it is well-formatted and easy to read. You can also use the examples provided in this article as a guide or template.
Q: Do I need to give a reason for my resignation in a voluntary termination of employment letter?
A: While it is not strictly necessary to give a reason for your resignation in a voluntary termination of employment letter, it is generally considered good practice to do so, as it helps to provide context and clarity to your decision. However, you should only include a reason if you are comfortable doing so and feel that it is appropriate in the circumstances.
Q: Should I mention any issues or problems I had with the company or my job in my voluntary termination of employment letter?
A: While it can be tempting to mention any issues or problems you had with the company or your job in your voluntary termination of employment letter, it is generally not a good idea to do so, as it can come across as unprofessional or negative. Instead, focus on expressing gratitude for the opportunities and experiences you have had and offering to assist with the transition or handover of your duties.
Q: Can I use a voluntary termination of employment letter to negotiate better terms or benefits?
A: While a voluntary termination of employment letter can be used to request certain benefits or payments, such as severance pay or unused vacation time, it is generally not the appropriate forum for negotiating better terms or benefits. If you wish to negotiate better terms or benefits, it is best to do so in a separate conversation or meeting with your employer.
Q: How soon before my resignation should I submit my voluntary termination of employment letter?
A: You should submit your voluntary termination of employment letter as soon as possible after you have made the decision to resign, ideally giving your employer at least two weeks’ notice of your intent to leave. This allows them to make any necessary arrangements or adjustments and ensures a smooth transition for both parties.
Conclusion
Writing a voluntary termination of employment letter can be a daunting task, but with the examples and tips provided in this article, you should be able to craft a clear and effective letter that helps you leave your job on good terms and with a positive impression. Remember to keep the tone professional, polite, and respectful, and to include any relevant details or requests. We wish you the best of luck in your future endeavors!