When an employee decides to leave a job, it is important to provide a formal document to inform the employer about the decision. This document is known as the Voluntary Termination of Employment Letter. In this article, we will provide examples of the letter and tips on how to create an effective one.
Examples of Voluntary Termination Of Employment Letter
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. This decision was not easy for me, but due to some personal reasons, I have to move on to other opportunities.
I am grateful for the time I spent in this company and thank you for all the opportunities you have given me. I will ensure that my transition will be as smooth as possible, and I am willing to provide any assistance needed during this period.
Sincerely,
[Your Name]
New Career Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have received a new career opportunity that aligns with my professional goals and personal interests, and I believe it is the right time for me to pursue it.
I want to thank you for the support and guidance you have provided me during my time in this company. I have learned a lot, and I will cherish the memories and experience gained from working here.
Best regards,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you that I have decided to retire from my position as [Job Title] at [Company Name]. After several years of service, I believe it is time for me to take this step and focus on my personal endeavors.
I want to express my gratitude for the opportunities and experiences I have gained while working in this company. I will always remember the positive relationships and impactful work that we have accomplished together.
Thank you for your understanding, and I am willing to provide assistance to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. Unfortunately, my physical health has declined, and I need to prioritize my recovery and well-being.
I appreciate the opportunities and support you have provided me during my time here. I apologize for any inconvenience my departure may cause and will ensure a smooth transition for my replacement.
Thank you for your understanding.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. Due to personal reasons, I will be relocating to a different location, and therefore, I had to make the difficult decision of leaving the company.
I want to thank you for the opportunities and professional development that I have gained during my tenure. It has been a pleasure working with all of you, and I hope that we can keep in touch in the future.
Best regards,
[Your Name]
Further Education
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have been accepted into a further education program that will significantly advance my career, and I believe that it is an opportunity that I cannot miss.
I am grateful for the knowledge and skills I have gained while working in this company, and I will forever cherish the memories and experiences. I hope that we can keep in touch, and I wish the company all the best in the future.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Voluntary Termination Of Employment Letter
Be clear and concise
When writing the letter, make sure to be clear about your intentions and avoid vague explanations. Keep the letter short and straightforward, with a maximum of two paragraphs.
Provide a reason for leaving
It is essential to provide a reason for leaving to avoid any confusion or misunderstandings. The reason can be personal, professional or health-related, but it should be stated clearly in the letter.
Offer assistance
If possible, offer your assistance during the transition period to ensure that the company is not affected by your departure. This shows that you are considerate and professional, and it leaves a positive impression on your employer.
Use a formal tone
The letter should be written in a formal tone, similar to a business letter. Address the letter to your manager or HR representative and use a professional greeting and complimentary close.
Proofread and edit
Before sending the letter, make sure to proofread and edit for grammar and spelling errors. You want to make sure that the letter is error-free and easy to read.
Frequently Asked Questions
What information should be included in a voluntary termination of employment letter?
A voluntary termination of employment letter should include the date of the letter, your name, your job title, and the date of your last day of work. It should also provide a brief explanation for your resignation and your willingness to assist during the transition period.
When should I submit my voluntary termination of employment letter?
You should submit your voluntary termination of employment letter at least two weeks before your last day of work. This gives your employer enough time to make arrangements for your replacement and ensure a smooth transition.
Can I resign via email?
It is not recommended to resign via email, as it may be considered unprofessional. A formal letter is a better option, as it shows that you are serious about your resignation and want to maintain a positive relationship with your employer.
Should I mention my reasons for leaving in the letter?
Yes, it is recommended to mention your reasons for leaving in the letter. It helps to avoid any confusion and misunderstandings and shows that you are transparent and honest with your employer.
What should I do after submitting my voluntary termination of employment letter?
After submitting your letter, it is recommended to have a conversation with your manager or HR representative to discuss the details of your resignation and ensure a smooth transition. You should also tie up any loose ends and complete any outstanding tasks before your last day of work.
Can I rescind my resignation?
It depends on your employer’s policy and the circumstances of your resignation. If you have a change of heart or circumstances have changed, it is recommended to speak with your employer as soon as possible to discuss the situation and see if there are any options available.
Conclusion
A voluntary termination of employment letter is an essential document that ensures a smooth transition when an employee decides to leave a job. By providing clear and concise information, offering assistance, and using a formal tone, you can maintain a positive relationship with your employer and leave a good impression. It is important to remember that resigning from a job is a significant decision, and it should be done with care and consideration for all parties involved.