After attending a job interview, it is essential to send a thank-you email to the HR person. This gesture shows your appreciation for their time and effort and keeps you on their radar. In this article, we will provide some tips on how to write a great thank-you email to HR for interview and give some examples for you to edit as needed.
Tips for Writing a Thank You Email to HR for Interview
Here are some tips to keep in mind when writing a thank-you email to HR for an interview:
- Send it promptly: Send the email within 24 hours of your interview.
- Make it personalized: Address the HR person by name and refer to something you talked about during the interview.
- Be sincere: Express your gratitude and appreciation in a genuine way.
- Highlight your interest: Reiterate your interest in the position and the company.
- Keep it concise: Keep the email brief and to the point.
Examples of Thank You Email to HR for Interview
Thank You Email to HR for Phone Interview
Dear [HR person’s name],
Thank you for taking the time to speak with me today about the [Position] role at [Company]. I enjoyed learning more about the position and the company culture. I was particularly impressed with [something specific discussed during the interview].
Thank you for considering my application. I look forward to hearing back from you soon.
Best regards,
[Your name]
Thank You Email to HR for In-Person Interview
Dear [HR person’s name],
Thank you for taking the time to meet with me today regarding the [Position] position at [Company]. It was a pleasure to learn more about the role and the company culture. I was particularly impressed with [something specific discussed during the interview].
I am excited about the opportunity to contribute my skills to [Company’s name] and help achieve its goals. Please feel free to contact me if you require any further information from me.
Best regards,
[Your name]
Thank You Email to HR for Group Interview
Dear [HR person’s name],
Thank you for inviting me to the group interview for the [Position] role at [Company]. It was a pleasure meeting you, [Name of other interviewer], and the other candidates. I enjoyed hearing everyone’s perspectives on the [specific topic discussed during the interview].
Thank you for considering me for the role. I look forward to hearing back from you soon.
Best regards,
[Your name]
Thank You Email to HR for Virtual Interview
Dear [HR person’s name],
Thank you for arranging the virtual interview for the [Position] position at [Company]. I appreciate your flexibility and willingness to accommodate my schedule. It was great to learn more about the role and the company culture from [Name of interviewer].
I am excited about the opportunity to contribute my skills to [Company’s name] and help achieve its goals. Please let me know if you require any further information from me.
Best regards,
[Your name]
Thank You Email to HR for Second Round Interview
Dear [HR person’s name],
Thank you for inviting me to the second-round interview for the [Position] position at [Company]. I appreciate the opportunity to discuss my candidacy further and the chance to meet with [Name of other interviewer].
Thank you for considering me for the role. I am excited about the possibility of joining [Company’s name] and contributing my skills to the team. Please feel free to contact me if you require any further information from me.
Best regards,
[Your name]
Thank You Email to HR for Job Shadow Interview
Dear [HR person’s name],
Thank you for arranging the job shadow interview for the [Position] position at [Company]. I appreciate the opportunity to see the day-to-day responsibilities of the job and meet with [Name of other interviewer].
Thank you for considering me for the role. I am excited about the possibility of joining [Company’s name] and contributing my skills to the team. Please let me know if you require any further information from me.
Best regards,
[Your name]
Thank You Email to HR for Informational Interview
Dear [HR person’s name],
Thank you for taking the time to speak with me today regarding the [Position] role at [Company]. I appreciate your insights into the industry and the company culture.
Thank you for considering me for the role. I am excited about the possibility of joining [Company’s name] and contributing my skills to the team. Please feel free to contact me if you require any further information from me.
Best regards,
[Your name]
Frequently Asked Questions
How soon should I send a thank-you email after the interview?
Send the thank-you email within 24 hours of the interview. This shows your appreciation for their time and keeps you on their radar.
What should I include in a thank-you email to HR for an interview?
Address the HR person by name and refer to something specific you talked about during the interview. Reiterate your interest in the position and the company. Express your gratitude and appreciation in a genuine way. Keep the email brief and to the point.
Should I send a thank-you email to HR even if I don’t want the job?
Yes, it is still polite to send a thank-you email to HR even if you decide you are not interested in the job. This shows your professionalism and gratitude for their time.
Can I use the same thank-you email for all my interviews?
No, each thank-you email should be personalized for each interview. Address the HR person by name and refer to something specific you talked about during the interview. This shows your interest and attention to detail.
Can I include my resume in the thank-you email?
It is not necessary to include your resume in the thank-you email. However, if you feel it would be helpful to highlight specific qualifications or accomplishments, you can attach it as a PDF.
What if I forgot to send a thank-you email?
If you forgot to send a thank-you email, it is better to send it late than never. Apologize for the delay and express your gratitude for their time. Keep the email brief and to the point.
Conclusion
Sending a thank-you email to HR after an interview is an important gesture that shows professionalism and gratitude. By following the tips provided and using the examples as a guide, you can write a great thank-you email that leaves a positive impression on the HR person.