If you just finished a phone interview with a potential employer, sending a thank you email to the HR representative who conducted the interview is a great way to show your appreciation and leave a lasting impression. Below are some tips and examples to help guide you in crafting the perfect thank you email.
Tips for Writing a Thank You Email to HR After Phone Interview
Here are some tips to keep in mind when crafting your thank you email:
- Send the email promptly after the phone interview
- Address the HR representative by name
- Express your gratitude for the opportunity to interview
- Reiterate your interest in the position
- Add any additional information you forgot to mention during the call
- Keep it concise and to the point
- Proofread your email before sending to avoid any errors
Examples of Thank You Emails to HR After Phone Interview
Thank You Email to HR After Phone Interview – Follow Up
Dear [HR representative’s name],
Thank you for taking the time to speak with me today about the [position] role at [company name]. I am thrilled to learn more about this opportunity and appreciated the chance to discuss my qualifications with you.
I wanted to follow up and share that I am very interested in the role, and believe that my skills and experience would align well with the job requirements. I look forward to hearing from you about the next steps in the hiring process.
Thank you again for your time, and have a great day.
Sincerely,
[Your name]
Thank You Email to HR After Phone Interview – Expressing Gratitude
Dear [HR representative’s name],
I wanted to take a moment to thank you for speaking with me today about the [position] role at [company name]. I am very grateful for the opportunity to interview with your organization and learn more about the position.
After our conversation, I am even more excited about the role and the potential to contribute to your team. I believe that my skills and experience would be a great fit for the job, and I look forward to hearing from you about the next steps.
Thank you again for your time and consideration. Have a great day!
Best regards,
[Your name]
Thank You Email to HR After Phone Interview – Highlighting Skills
Dear [HR representative’s name],
Thank you so much for speaking with me today about the [position] role at [company name]. I appreciate the opportunity to learn more about the job and share my qualifications with you.
After our conversation, I realized that I forgot to mention some of my key skills and experiences that would be relevant to the position. For example, I have [skill/experience] which would apply to [specific job duty].
Thank you again for your time, and I hope to be considered for the next steps in the hiring process.
Best regards,
[Your name]
Thank You Email to HR After Phone Interview – Personal Touch
Dear [HR representative’s name],
Thank you for taking the time to speak with me today about the [position] role at [company name]. I enjoyed learning more about the job and your company culture, and appreciated the chance to discuss my qualifications.
As I mentioned during our conversation, I am very passionate about [specific aspect of job], and believe that my skills and experience would be a great fit for the role. Additionally, I was impressed by [something specific you liked about company], and can see myself contributing to the team in a meaningful way.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best,
[Your name]
Thank You Email to HR After Phone Interview – Reconfirming Interest
Dear [HR representative’s name],
Thank you for speaking with me today about the [position] role at [company name]. I appreciated the chance to learn more about the job and share my qualifications with you.
After our conversation, I wanted to reconfirm my interest in the role and express my enthusiasm about the potential to join your team. I believe that my skills and experience would be a great asset to [company name], and I look forward to the opportunity to contribute to your organization.
Thank you again for your time and consideration. Have a great day!
Best regards,
[Your name]
Thank You Email to HR After Phone Interview – Grateful for Opportunity
Dear [HR representative’s name],
Thank you for taking the time to speak with me today about the [position] role at [company name]. I am grateful for the opportunity to learn more about the job and your organization, and appreciate the chance to discuss my qualifications with you.
I wanted to take a moment to express my enthusiasm about the potential to join your team. I believe that my skills and experience would be a great fit for the role, and I am excited about the opportunity to contribute to [company name].
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your name]
Frequently Asked Questions
How soon should I send a thank you email after a phone interview?
It is best to send a thank you email within 24 hours of the phone interview to ensure that the HR representative receives it before making a hiring decision.
What should I include in my thank you email?
Your thank you email should include a brief message expressing your gratitude for the opportunity to interview, reiterating your interest in the position, and mentioning any key skills or experiences that make you a great fit for the job.
Is it necessary to send a thank you email after a phone interview?
While it may not be required, sending a thank you email after a phone interview is a great way to leave a positive impression and show your professionalism and interest in the position.
Should I send a thank you email if I don’t want the job?
It is always polite and professional to send a thank you email after a phone interview, regardless of whether or not you are interested in the position. You never know when you may cross paths with the HR representative or their organization again in the future.
Can I send a handwritten thank you note instead of an email?
While it may be a nice touch, it is not necessary to send a handwritten thank you note after a phone interview. An email is a more efficient and timely way to express your gratitude and reiterate your interest in the position.
What should I do if I don’t hear back after sending a thank you email?
If you don’t hear back within a week or two after sending a thank you email, it is appropriate to follow up with a polite email or phone call to inquire about the status of the hiring process.
Conclusion
Sending a thank you email after a phone interview is a simple and effective way to show your gratitude and leave a positive impression on the HR representative who conducted the interview. By following the tips and examples provided above, you can craft a thoughtful and professional message that highlights your interest and qualifications for the position.