If you’ve recently received a job offer, it’s important to show appreciation to the hiring manager and HR department for considering your application. A simple “thank you” email can go a long way in creating a positive impression and setting the tone for your new working relationship.
In this article, we’ll discuss why it’s important to send a thank you email after receiving a job offer, provide tips on how to write a great thank you email, and offer several examples that you can use as a template. Feel free to edit them as needed for your specific situation.
Tips for Writing a Great Thank You Email to HR
Here are five tips to keep in mind when crafting your thank you email to HR:
1. Be timely
Send your thank you email within 24-48 hours of receiving the job offer. This shows that you are excited about the opportunity and appreciate the time and effort that the employer put into the hiring process.
2. Keep it concise
Make sure your email is brief and to-the-point. You can express your gratitude and excitement in just a few sentences.
3. Use a professional tone
Even though you may feel excited and grateful, it’s important to maintain a professional tone in your email. Avoid being too casual or informal.
4. Express your gratitude
Thank the hiring manager and HR department for their time, effort, and consideration. Let them know that you appreciate the opportunity to join the team.
5. Reiterate your interest in the job
Include a brief statement expressing your excitement about the position and your eagerness to start working with the team.
Examples of Thank You Emails to HR After Job Offer
Example 1: Accepting the Job Offer
Dear [Hiring Manager’s Name],
I wanted to take a moment to express my gratitude for offering me the [Position] role at [Company Name]. I am thrilled to accept the job and am looking forward to contributing my skills and expertise to the team. Thank you for your time and consideration throughout the hiring process.
Best regards,
[Your Name]
Example 2: Expressing Gratitude
Dear [Hiring Manager’s Name],
Thank you so much for offering me the [Position] role at [Company Name]. I am truly grateful for the opportunity to join your team and am excited about the challenges and opportunities that lie ahead. I appreciate your time and effort throughout the hiring process.
Best regards,
[Your Name]
Example 3: Confirming Details
Dear [Hiring Manager’s Name],
Thank you for offering me the [Position] role at [Company Name]. I am excited to accept the job and am looking forward to joining the team. I just want to confirm a few details, including the start date, salary, and benefits. Please let me know if there is any additional information that you need from me.
Best regards,
[Your Name]
Example 4: Asking for Flexibility
Dear [Hiring Manager’s Name],
Thank you so much for offering me the [Position] role at [Company Name]. I am thrilled about the opportunity and am excited to join the team. I just wanted to inquire if it would be possible to work remotely for the first few weeks due to [reason]. Please let me know if this is possible or if we can discuss further.
Best regards,
[Your Name]
Example 5: Declining the Offer
Dear [Hiring Manager’s Name],
Thank you for offering me the [Position] role at [Company Name]. I appreciate the time and effort that you and the team put into the hiring process, and I am honored that you considered me for the role. However, after careful consideration, I have decided to decline the offer. Thank you again for your time and consideration.
Best regards,
[Your Name]
Example 6: Requesting Additional Time
Dear [Hiring Manager’s Name],
Thank you for offering me the [Position] role at [Company Name]. I am excited about the opportunity and am looking forward to joining the team. However, I would like to request additional time to consider the offer and discuss it with my family. Would it be possible to extend the deadline to [date]? I appreciate your understanding and flexibility.
Best regards,
[Your Name]
Example 7: Expressing Enthusiasm
Dear [Hiring Manager’s Name],
Thank you for offering me the [Position] role at [Company Name]. I am thrilled about the opportunity to join your team and am excited to contribute my skills and expertise to the company. I appreciate your time and effort throughout the hiring process, and I look forward to starting the job soon.
Best regards,
[Your Name]
Frequently Asked Questions
Q: When should I send my thank you email to HR after a job offer?
A: It’s best to send your thank you email within 24-48 hours of receiving the job offer. This shows that you are eager and excited about joining the team.
Q: What should I include in my thank you email to HR?
A: Your thank you email should express your gratitude for the job offer, reiterate your interest in the position, and maintain a professional tone. It should be brief and to-the-point.
Q: Should I send a physical thank you note or an email?
A: In most cases, an email is sufficient for expressing your gratitude and appreciation. However, if you have a personal connection with the hiring manager or HR representative, a handwritten note can also be a nice touch.
Q: Can I negotiate the job offer in my thank you email?
A: It’s best to negotiate the job offer in a separate conversation or email thread. Your thank you email should focus on expressing your gratitude and accepting the job offer.
Q: What if I have multiple job offers?
A: If you have multiple job offers, it’s still important to send a thank you email to each company that offered you a job. You can express your gratitude and let them know that you have decided to accept a different job offer.
Q: Can I use a template for my thank you email to HR?
A: Yes, using a template can be a helpful starting point for crafting your thank you email. However, make sure to personalize it and tailor it to your specific situation.
Conclusion
A thank you email to HR after a job offer is a simple but important way to show your appreciation and set the tone for your new working relationship. By following these tips and using the examples provided, you can craft a great thank you email that leaves a positive impression on your new employer.