Sending a thank you email to the hiring manager after an interview is a crucial step in the job application process. It shows your appreciation for their time and reinforces your interest in the position. In this article, we will provide tips on how to write an effective thank you email, seven examples for different scenarios, and answers to frequently asked questions.
Tips for Writing a Thank You Email to Hiring Manager After Interview
Here are some tips to help you craft the perfect thank you email:
1. Send the email within 24 hours
Send the email as soon as possible, preferably within 24 hours of the interview. This shows that you are enthusiastic about the opportunity and can help keep you top of mind for the hiring manager.
2. Use a professional tone
Your email should be professional and courteous. Avoid using slang or informal language in your email.
3. Mention something specific about the interview
Reference something that was discussed during the interview to show that you were paying attention and engaged. This can help you stand out from other candidates.
4. Emphasize your interest in the position
Make it clear that you are still interested in the position and highlight why you would be a good fit for the role.
5. Proofread your email
Check your email for any typos or grammatical errors. Make sure to address the hiring manager by their correct name and title.
6. Attach any relevant documents
If you forgot to mention something during the interview, attach it to your email. This could be a portfolio of your previous work or a reference letter.
7. Include your contact information
Make sure to include your phone number and email address in case the hiring manager needs to contact you.
Seven Examples of Thank You Email to Hiring Manager After Interview
After a Phone Interview
Dear [Hiring Manager’s Name],
Thank you for taking the time to speak with me over the phone earlier today. It was great to learn more about the [Position] role and the company culture at [Company Name]. I enjoyed our conversation about [specific topic discussed during the interview].
Please let me know if there is any additional information I can provide. I look forward to hearing from you soon.
Best regards,
[Your Name]
After an In-Person Interview with Multiple Interviewers
Dear [Hiring Manager’s Name],
Thank you and the team at [Company Name] for taking the time to meet with me yesterday. I appreciated the opportunity to learn more about the [Position] role and the company’s mission. I particularly enjoyed talking with [Specific Interviewer Name] about [specific topic discussed during the interview].
Thank you again for your time and consideration. I hope to hear from you soon.
Best regards,
[Your Name]
After an Interview with a Panel
Dear [Hiring Manager’s Name],
Thank you for the opportunity to meet with you and the panel at [Company Name] today. I appreciated the chance to learn more about the [Position] role and the company culture. I especially enjoyed discussing [specific topic discussed during the interview] with [Specific Interviewer Name].
Please let me know if there is any additional information I can provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
After a Group Interview
Dear [Hiring Manager’s Name],
Thank you for inviting me to participate in the group interview today. It was a pleasure to learn more about the [Position] role and meet the other candidates. I appreciated the opportunity to share my experiences and perspectives on [specific topic discussed during the interview].
Thank you again for your time and consideration. I hope to hear from you soon.
Best regards,
[Your Name]
After a Second Interview
Dear [Hiring Manager’s Name],
Thank you for inviting me back for a second interview today. It was great to meet with you and the team again and learn more about the [Position] role. I appreciated the opportunity to discuss [specific topic discussed during the interview] in more detail.
Please let me know if there is any additional information I can provide. Thank you again for your time and consideration.
Sincerely,
[Your Name]
After a Virtual Interview
Dear [Hiring Manager’s Name],
Thank you for taking the time to meet with me virtually today. It was great to learn more about the [Position] role and the company culture. I appreciated the chance to discuss [specific topic discussed during the interview] with you.
Please let me know if there is any additional information I can provide. Thank you again for your time and consideration.
Best regards,
[Your Name]
After an Interview with a Recruiter
Dear [Hiring Manager’s Name],
Thank you for connecting me with [Recruiter’s Name] and arranging the interview today. I enjoyed learning more about the [Position] role and the company’s values. I appreciated the opportunity to discuss [specific topic discussed during the interview] with [Recruiter’s Name].
Thank you again for your time and consideration. I hope to hear from you soon.
Sincerely,
[Your Name]
Frequently Asked Questions
What should I include in my thank you email?
Your thank you email should thank the hiring manager for their time, reference something specific from the interview, reiterate your interest in the position, and include your contact information.
Is it necessary to send a thank you email after an interview?
While it is not necessary, it is highly recommended. Sending a thank you email shows your appreciation for the interviewer’s time and can help you stand out from other candidates.
Can I send a thank you email more than 24 hours after the interview?
You can still send a thank you email after 24 hours, but it is best to send it as soon as possible while the interview is still fresh in the hiring manager’s mind.
Should I send individual thank you emails after a group interview?
Yes, you should send individual thank you emails to each interviewer you spoke with after a group interview to show your appreciation for their time.
Can I use the same thank you email for multiple interviews?
While you can use a similar template for each thank you email, it is important to personalize each email and reference something specific from each interview.
What if I forgot to mention something during the interview?
You can attach any relevant documents or information to your thank you email that you may have forgotten to mention during the interview.
Conclusion
Sending a thank you email after an interview is a small gesture that can have a big impact on your job application. By following our tips and using our examples as a guide, you can craft a thank you email that will help you stand out from other candidates and reinforce your interest in the position.