Sending a thank you email after setting up an interview is not only polite but also a smart move that can help you stand out among other candidates. In this article, we’ll provide you with tips on how to write a thank you email for setting up an interview and seven examples that you can use and edit as needed.
Tips for Writing a Thank You Email for Setting Up Interview
Here are some tips to keep in mind when writing a thank you email:
1. Keep It Short and Simple
Make sure your email is concise and to the point. Thank the interviewer for their time and consideration and express your interest in the position.
2. Personalize Your Email
Include something personal that you and the interviewer discussed during the interview to show that you were engaged and attentive.
3. Reiterate Your Qualifications
Remind the interviewer of your qualifications and how they make you the ideal candidate for the job.
4. Proofread Your Email
Double-check your email for any typos, grammar mistakes, or formatting errors before hitting send.
5. Send Your Email Within 24 Hours
Send your thank you email within 24 hours of the interview to show that you are punctual and respectful of the interviewer’s time.
6. Keep It Professional
Avoid using slang, emojis, or overly casual language in your email. Keep it professional and respectful.
7. Customize Your Email
Use the examples below as a starting point and customize your email to fit your personality and the specific job you are applying for.
Seven Examples of Thank You Email for Setting Up Interview
Thank You Email for Setting Up Interview – Follow Up
Dear [Interviewer’s Name],
Thank you for taking the time to speak with me about the [position] role at [company name]. It was great to learn more about the company and your vision for the role.
I wanted to follow up and reiterate my strong interest in the position. With my [relevant experience or skill], I believe I would be an asset to the team.
Thank you again for the opportunity to interview for this position. I look forward to hearing from you about the next steps.
Best regards,
[Your Name]
Thank You Email for Setting Up Interview – After a Group Interview
Dear [Interviewer’s Name],
Thank you and your team for taking the time to interview me for the [position] role at [company name]. I enjoyed meeting everyone and learning more about the company.
I am excited about the opportunity to join the team and contribute my [relevant experience or skill] to help achieve the company’s goals.
Please let me know if you need any additional information from me. Thank you again for your time and consideration.
Sincerely,
[Your Name]
Thank You Email for Setting Up Interview – After a Phone Interview
Dear [Interviewer’s Name],
Thank you for speaking with me today about the [position] role at [company name]. I appreciated the opportunity to learn more about the company and how my skills and experience align with the position.
Please let me know if you need any additional information from me. I look forward to hearing from you about the next steps in the process.
Best regards,
[Your Name]
Thank You Email for Setting Up Interview – After an Unsuccessful Interview
Dear [Interviewer’s Name],
Thank you for taking the time to interview me for the [position] role at [company name]. Although I am disappointed that I was not selected for the position, I appreciated the opportunity to learn more about the company and the requirements of the role.
I remain interested in future opportunities with [company name] and would appreciate any feedback you may have regarding my interview.
Thank you again for your consideration.
Sincerely,
[Your Name]
Thank You Email for Setting Up Interview – After a Video Interview
Dear [Interviewer’s Name],
Thank you for the opportunity to interview for the [position] role at [company name] via video conference. I appreciated the chance to discuss my qualifications and learn more about the company.
I remain enthusiastic about the opportunity to join the team and contribute my [relevant experience or skill]. Please let me know if you need any additional information from me.
Thank you again for your time and consideration. I look forward to hearing from you.
Best regards,
[Your Name]
Thank You Email for Setting Up Interview – After a Second Interview
Dear [Interviewer’s Name],
Thank you for inviting me back for a second interview for the [position] role at [company name]. It was great to further discuss my qualifications and learn more about the company’s goals and vision.
I remain excited about the opportunity to contribute my [relevant experience or skill] to the team and help achieve the company’s objectives. Thank you again for considering me for the role.
Best regards,
[Your Name]
Thank You Email for Setting Up Interview – After an On-Site Interview
Dear [Interviewer’s Name],
Thank you for inviting me to interview on-site for the [position] role at [company name]. I enjoyed meeting with you and other members of the team and learning more about the company culture and vision.
I remain enthusiastic about the opportunity to join the team and contribute my [relevant experience or skill] to help achieve the company’s goals. Thank you again for considering me for the position.
Sincerely,
[Your Name]
Frequently Asked Questions
How soon should I send a thank you email after setting up an interview?
You should send a thank you email within 24 hours of the interview to show that you are punctual and respectful of the interviewer’s time.
What should I include in my thank you email?
You should thank the interviewer for their time and consideration, express your interest in the position, reiterate your qualifications, and include something personal that you and the interviewer discussed during the interview.
Should I personalize my thank you email?
Yes, you should include something personal that you and the interviewer discussed during the interview to show that you were engaged and attentive.
How long should my thank you email be?
Your email should be concise and to the point, with a total of 40 to 50 sentences.
Should I proofread my thank you email before sending it?
Yes, you should double-check your email for any typos, grammar mistakes, or formatting errors before hitting send.
Can I customize the examples provided?
Yes, you can use the examples as a starting point and customize your email to fit your personality and the specific job you are applying for.
Conclusion
Sending a thank you email after setting up an interview is a professional and polite way to show your appreciation and interest in the position. Use the tips and examples provided in this article to craft a compelling and personalized email that will help you stand out among other candidates.