Are you planning to resign from your current job but unsure how to write a resignation letter? Don’t worry, we got you covered. In this article, we will be providing you with sample resignation letters with reasons for your reference. You can use these samples as a guide and edit them as needed to fit your situation.
Below are seven examples of resignation letters with reasons. We made sure to include different situations that may apply to your current situation.
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. This decision was not an easy one, but I have come to this decision due to personal reasons.
Thank you for the opportunities and experiences that I have gained while working here. I am grateful for the support and encouragement that I have received from you and the team throughout my tenure in this company.
Please let me know how I can assist during the transition period to ensure a smooth handover of duties and responsibilities.
Sincerely,
[Your Name]
Resignation Letter Due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I write this resignation letter. Due to health issues, I am no longer able to continue my position as [Your Position] at [Company Name]. My doctor has advised me to take some time off to focus on my recovery, and I have come to the decision that it is best for me to resign from my position.
Thank you for the opportunities, support, and guidance that I have received during my tenure in this company. I am grateful for the experiences and memories that I have gained while working here.
Please let me know what I can do to assist in the transition process and ensure that my work is handed over smoothly.
Thank you and best regards,
[Your Name]
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name]. My family and I have decided to relocate to [City/State/Country], and I have accepted a job offer there.
I am grateful for the opportunities and experiences that I have had while working in this company. Thank you for the support, guidance, and encouragement that I have received throughout my tenure here.
I will ensure that my work is handed over effectively and efficiently. Please let me know if there is anything else that I can do to assist during the transition period.
Thank you and best regards,
[Your Name]
Resignation Letter Due to Unreasonable Workload
Dear [Manager’s Name],
It is with a heavy heart that I have decided to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The workload has become unreasonable, and I find myself unable to maintain a work-life balance. I have tried to talk to my supervisor about this, but unfortunately, the situation has not improved.
I am grateful for the opportunities that I have had while working in this company. Thank you for the support, guidance, and encouragement that I have received throughout my tenure here.
Please let me know how I can assist in the transition period to ensure a smooth handover of duties and responsibilities.
Thank you and best regards,
[Your Name]
Resignation Letter Due to Higher Education Pursuit
Dear [Manager’s Name],
It is with mixed emotions that I am resigning from my position as [Your Position] at [Company Name]. I have accepted a place at [Name of University] to pursue higher education and further my career prospects.
Thank you for the opportunities and experiences that I have had while working in this company. I am grateful for the support, guidance, and encouragement that I have received throughout my tenure here.
Please let me know how I can assist during the transition period to ensure a smooth handover of duties and responsibilities.
Thank you and best regards,
[Your Name]
Resignation Letter Due to Hostile Work Environment
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Your Position] at [Company Name], effective [Date of Resignation]. The work environment has become increasingly hostile, and I do not feel safe or comfortable continuing my employment with the company.
Thank you for the opportunities and experiences that I have had while working in this company. I am grateful for the support, guidance, and encouragement that I have received throughout my tenure here.
Please let me know how I can assist in the transition period to ensure a smooth handover of duties and responsibilities.
Thank you and best regards,
[Your Name]
Resignation Letter Due to Better Offer
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. I have received a better job offer that I cannot turn down, and as such, I must tender my resignation.
I am grateful for the opportunities and experiences that I have had while working in this company. Thank you for the support, guidance, and encouragement that I have received throughout my tenure here.
Please let me know how I can assist in the transition period to ensure a smooth handover of duties and responsibilities.
Thank you and best regards,
[Your Name]
Tips for Writing a Resignation Letter with Reason
Writing a resignation letter with reason can be a daunting task, but it doesn’t have to be. Here are some tips to help you write a clear and concise resignation letter:
- Be clear and concise in your letter. State your intention to resign and your reason for doing so.
- Avoid being negative or overly emotional in your letter. Keep it professional and to the point.
- Provide adequate notice. Most companies require at least two weeks’ notice before an employee’s last day of work.
- Offer to assist in the transition process. Let your employer know that you are willing to help with the handover of duties and responsibilities.
- Express gratitude. Thank your employer for the opportunities and experiences that you have had while working in the company.
Frequently Asked Questions (FAQs)
What should I include in my resignation letter?
Your resignation letter should include the following:
- Your intention to resign from your position
- The date of your last day of work
- Your reason for resigning (optional)
- A thank you message to your employer and colleagues
- An offer to assist in the transition process
How much notice should I give when resigning?
Most companies require at least two weeks’ notice before an employee’s last day of work. However, some companies may require more or less notice, so it’s best to check with your HR department or employee handbook to see what the requirements are for your company.
Do I need to give a reason for resigning?
No, it is not necessary to give a reason for resigning. However, if you feel comfortable doing so, you can include your reason in your resignation letter.
Should I mention any issues with my employer in my resignation letter?
No, it’s best to avoid mentioning any issues or problems that you may have had with your employer in your resignation letter. Keep it professional and focus on expressing gratitude and offering to assist in the transition process.
Can I rescind my resignation?
It depends on your company’s policy and the circumstances surrounding your resignation. If your company allows it and you have not yet reached your last day of work, you can speak to your employer about rescinding your resignation. However, if you have already left your job, it may not be possible to rescind your resignation.
Is it okay to resign via email?
It’s best to resign in person if possible, but if that’s not feasible, you can resign via email. Make sure to follow the same guidelines and include all the necessary information in your email.
What should I do if I am asked to leave immediately after resigning?
If your employer asks you to leave immediately after resigning, try to remain calm and professional. Ask for the reason why you are being asked to leave and if there is anything you can do to assist in the transition process. Make sure to collect any personal belongings and contact HR to discuss any remaining compensation or benefits.
Conclusion
Writing a resignation letter with reason can be challenging, but it’s an important step in leaving your current job on good terms. Use the examples and tips provided in this article as a guide and remember to keep your letter professional, clear, and concise. Good luck with your future endeavors!