If you are planning to resign from your current job and want to do it the right way, you need to write a resignation letter. The letter should be polite, professional, and give your employer enough time to find a replacement. Here are seven sample resignation letters with notice that you can use as a template for your own letter.
Reason: Moving to Another City
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
I have recently decided to move to [City Name] for personal reasons, and it is with a heavy heart that I must leave this position. I would like to thank you and the rest of the team for your support and guidance during my time here. It has been a great experience working with you all.
Please let me know if there is anything I can do to help with the transition process. I will ensure that my work is completed and all my responsibilities are handed over before my last day.
Thank you again for everything.
Sincerely,
[Your Name]
Reason: Going Back to School
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
I have decided to go back to school to further my education and pursue my career goals. I want to thank you and the team for the great experience and support you have provided me during my time here. It has been a fantastic learning opportunity working with all of you.
I will ensure that my work is completed and all my responsibilities are handed over before my last day. If there are any specific tasks or projects that require special attention, please let me know, and I will do my best to complete them before my departure.
Thank you again for everything.
Sincerely,
[Your Name]
Reason: Starting a Business
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
I have decided to start my own business, and it is with a heavy heart that I must leave this position. I want to thank you and the rest of the team for your support and guidance during my time here. It has been a great experience working with you all.
If there is anything I can do to help with the transition process, please let me know. I will ensure that my work is completed and all my responsibilities are handed over before my last day.
Thank you again for everything.
Sincerely,
[Your Name]
Reason: Retirement
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
After many years of dedicated service, it is time for me to retire. I want to thank you and the team for the great experience and support you have provided me during my time here. It has been a fantastic learning opportunity working with all of you.
If there are any specific tasks or projects that require special attention, please let me know, and I will do my best to complete them before my departure. I will ensure that my work is completed and all my responsibilities are handed over before my last day.
Thank you again for everything.
Sincerely,
[Your Name]
Reason: Health Reasons
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
Due to health reasons, I am unable to continue working in my current role. I want to thank you and the team for the great experience and support you have provided me during my time here. It has been a fantastic learning opportunity working with all of you.
If there are any specific tasks or projects that require special attention, please let me know, and I will do my best to complete them before my departure. I will ensure that my work is completed and all my responsibilities are handed over before my last day.
Thank you again for everything.
Sincerely,
[Your Name]
Reason: Better Opportunity
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
I have been presented with a better opportunity that will help me grow professionally and personally. I want to thank you and the rest of the team for your support and guidance during my time here. It has been a great experience working with you all.
Please let me know if there is anything I can do to help with the transition process. I will ensure that my work is completed and all my responsibilities are handed over before my last day.
Thank you again for everything.
Sincerely,
[Your Name]
Reason: Personal Reasons
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] with [Company Name]. My resignation is effective as of [Date], to give you enough time to find a replacement for my position.
Due to personal reasons, I have decided to resign from my position. I want to thank you and the team for the great experience and support you have provided me during my time here. It has been a fantastic learning opportunity working with all of you.
If there are any specific tasks or projects that require special attention, please let me know, and I will do my best to complete them before my departure. I will ensure that my work is completed and all my responsibilities are handed over before my last day.
Thank you again for everything.
Sincerely,
[Your Name]
Tips for Writing an Effective Resignation Letter
A resignation letter is an important document that should be written with care. Here are some tips on how to write an effective resignation letter:
- Make sure the letter is addressed to the right person.
- Use a polite and professional tone throughout the letter.
- Mention the reason for your resignation, but keep it brief and positive.
- Give your employer enough notice to find a replacement.
- Offer to help with the transition process.
- Thank your employer and colleagues for the opportunities and experiences you had during your time with the company.
- Keep a copy of the letter for your own records.
Frequently Asked Questions
Q: How much notice should I give when resigning?
A: It is standard to give at least two weeks’ notice when resigning from a job. However, if you are in a more senior position, you may want to give more notice to allow your employer enough time to find a suitable replacement.
Q: Should I give a reason for resigning?
A: Yes, it is recommended to give a brief reason for your resignation in your letter. This helps your employer understand your decision and plan for the future.
Q: Do I have to write a resignation letter?
A: While it is not mandatory, it is considered a professional courtesy to write a resignation letter. It also provides a written record of your resignation and ensures that there are no misunderstandings regarding your departure date.
Q: What should I do if I have a bad relationship with my manager?
A: If you have a bad relationship with your manager, it is still important to write a polite and professional resignation letter. Keep the tone positive and focus on the opportunities and experiences you had during your time with the company.
Q: Can I rescind my resignation?
A: It is possible to rescind your resignation if you change your mind. However, it may damage your relationship with your employer and colleagues, so it is important to think carefully before making this decision.
Q: Should I tell my colleagues about my resignation?
A: It is up to you whether or not you want to tell your colleagues about your resignation. However, it is best to wait until you have informed your manager and HR department first.
Conclusion
Writing a resignation letter can be a daunting task, but it is an important step in leaving your job on good terms. Use these sample resignation letters with notice as a template for your own letter and remember to keep it professional, polite, and positive.