If you are asked to write a reference letter for someone, it can be challenging to know where to start. A reference letter is a written recommendation for the person you are endorsing, and it can make a significant impact on their job search or educational opportunities. To help you out, we have created a sample reference letter template you can use as a starting point.
A reference letter should highlight the person’s skills, abilities, and character traits. It should be written in a professional tone, and the content should be relevant to the job or educational opportunity they are applying for. A well-written reference letter can help the person stand out amongst other candidates and increase their chances of success.
You can find numerous examples of reference letter templates online and edit them as needed. However, it’s essential to customize the letter to the specific person and opportunity they are applying for. It’s also crucial to ensure the letter is truthful and accurate, as it can have legal implications if it contains false information.
Tips for Writing a Reference Letter
Here are some tips to keep in mind when creating a reference letter:
1. Determine the Purpose of the Letter
Before you start writing, understand why the person needs the reference letter and what opportunity they are applying for.
2. Gather Relevant Information
Collect as much information as possible about the person you are endorsing, including their background, experience, and achievements.
3. Customize the Letter
Personalize the letter to the specific opportunity the person is applying for and highlight their relevant skills and experiences.
4. Use Professional Language
Make sure the letter is well-written and uses professional language. Avoid using slang or informal language.
5. Be Truthful and Accurate
Ensure that the letter is truthful and accurate. Do not include any false information, as it can have legal implications.
6. Proofread and Edit
Before you submit the letter, proofread and edit it to ensure it is error-free and easy to read.
Sample Reference Letter Templates
Job Application
Greeting: To Whom It May Concern,
Letter Body: I am writing to endorse [Name] for the [Position] position at [Company]. [He/She] has [insert relevant skills and experiences]. [He/She] is a hardworking and dedicated individual who would make a valuable addition to your team.
Complimentary Close: Sincerely,
College Application
Greeting: Dear Admissions Committee,
Letter Body: I am writing to endorse [Name] for admission to [College/University]. [He/She] has [insert relevant academic and extracurricular achievements]. [He/She] is a dedicated and enthusiastic student who would excel at [College/University].
Complimentary Close: Best regards,
Scholarship Application
Greeting: Dear Scholarship Committee,
Letter Body: I am writing to endorse [Name] for the [Scholarship Name] scholarship. [He/She] has [insert relevant academic and extracurricular achievements]. [He/She] is a hardworking and deserving student who would greatly benefit from this scholarship.
Complimentary Close: Sincerely,
Character Reference
Greeting: Dear [Recipient],
Letter Body: I am writing to endorse [Name] as a person of good character. [He/She] has [insert personal qualities and experiences that demonstrate their character]. [He/She] is a trustworthy and reliable person who would make a positive impact on any community or organization.
Complimentary Close: Respectfully,
Graduate School Application
Greeting: Dear Graduate Admissions Committee,
Letter Body: I am writing to endorse [Name] for admission to [Graduate School Program]. [He/She] has [insert relevant academic and research experiences]. [He/She] is a highly motivated and intelligent student who has the potential to make significant contributions to [Graduate School Program].
Complimentary Close: Sincerely,
Internship Application
Greeting: Dear Internship Manager,
Letter Body: I am writing to endorse [Name] for the [Internship Position] at [Company]. [He/She] has [insert relevant skills and experiences]. [He/She] is a quick learner and a hardworking individual who would be an asset to your team.
Complimentary Close: Best regards,
Volunteer Application
Greeting: Dear Volunteer Coordinator,
Letter Body: I am writing to endorse [Name] as a volunteer for [Organization]. [He/She] has [insert relevant skills and experiences]. [He/She] is a passionate and dedicated individual who would be an asset to your team.
Complimentary Close: Sincerely,
Frequently Asked Questions
What should I include in a reference letter?
A reference letter should include the person’s relevant skills, experiences, and character traits. It should be written in a professional tone and customized to the specific opportunity they are applying for.
How long should a reference letter be?
A reference letter should be one to two pages long, depending on the opportunity and the amount of information you need to include.
Who should I address the reference letter to?
If possible, address the letter to the person or organization who requested the reference letter. If you’re not sure who to address it to, use a general salutation such as “To Whom It May Concern” or “Dear Admissions Committee.”
Can I use a reference letter template I found online?
Yes, you can use a reference letter template as a starting point, but make sure to customize it to the specific person and opportunity they are applying for.
Is it okay to include negative information in a reference letter?
No, it’s not appropriate to include negative information in a reference letter, as it can harm the person’s chances of success and potentially lead to legal issues.
Should I sign the reference letter?
Yes, you should sign the reference letter and include your contact information in case the recipient needs to follow up with you.
Conclusion
A reference letter can help a person stand out amongst other candidates and increase their chances of success. By using our sample reference letter template and following our tips, you can create a well-written and effective reference letter that highlights the person’s skills, experiences, and character traits.