Resigning from a job can be a challenging decision. However, once you have made up your mind, it’s essential to notify your employer in writing. A resignation letter is a formal way of informing your employer that you are leaving the company. It’s important to write a resignation letter that is professional and positive. In this article, we will provide you with seven examples of resignation letters based on different scenarios. You can find the examples below and edit them as needed.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day at work will be [Date]. I have made this decision based on personal reasons, and I believe it is the right decision for me at this time.
Thank you for the opportunities that you have given me during my time with the company. I have learned a lot, and I will always be grateful for the experience.
Please let me know if there is anything I can do to assist with the transition process.
Sincerely,
[Your Name]
Example 2: New Job Offer
Dear [Manager’s Name],
I am writing to tender my resignation as [Job Title] at [Company Name], effective [Date]. I have recently received a job offer that I believe will provide me with new challenges and opportunities for growth in my career.
I would like to express my appreciation for the support and guidance that you and the entire team have provided me during my time here. I have enjoyed working with you all and will always cherish the valuable experience that I have gained.
Please let me know how I can help with the transition process.
Best regards,
[Your Name]
Example 3: Unhappy with Management
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name]. My last day will be [Date].
I have decided to resign due to my dissatisfaction with the management style and lack of support in the team. I have tried to communicate my concerns, but I feel that my voice has not been heard.
Thank you for the opportunity to work for [Company Name]. I wish the company all the best in the future.
Sincerely,
[Your Name]
Example 4: Starting a Business
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name], effective [Date]. My decision to resign is due to my intention to start my own business.
I have enjoyed my time at [Company Name] and appreciate the opportunities that I have had here. The skills and experience I have gained here will be invaluable in my future endeavors.
I will do everything possible to ensure a smooth transition and to complete any outstanding projects before my departure.
Best regards,
[Your Name]
Example 5: Relocating
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name], effective [Date]. I will be relocating to [Location] due to personal reasons.
Thank you for the opportunities you have given me during my time with [Company Name]. I have learned a lot and will always be grateful for the experience.
It has been a pleasure to work with you and the team. I will do everything I can to ensure a smooth transition and to complete any outstanding projects before my departure.
Yours sincerely,
[Your Name]
Example 6: Returning to School
Dear [Manager’s Name],
It is with a heavy heart that I am submitting my resignation as [Job Title] at [Company Name], effective [Date]. I have decided to return to school to pursue further education in my field of interest.
I want to take this opportunity to thank you and the team for making my time here such a valuable experience. I will always look back on this time with fond memories.
Please let me know how I can help with the transition process.
Best regards,
[Your Name]
Example 7: Retirement
Dear [Manager’s Name],
I am writing to inform you of my decision to retire from my position as [Job Title] at [Company Name], effective [Date].
It has been a privilege to work with you and the team at [Company Name]. I have valued the opportunities and experiences that I have had here, and I will always be grateful for them.
Please let me know how I can assist with the transition process.
Yours sincerely,
[Your Name]
Tips for Writing a Resignation Letter
When writing a resignation letter, keep the following tips in mind:
- Be professional and positive
- Give proper notice (usually two weeks)
- Express gratitude for the opportunity to work for the company
- Offer to help with the transition process
- Keep the letter short and to the point
- Avoid negative comments or criticism
Frequently Asked Questions
Q: How far in advance should I give notice?
A: It’s best to give at least two weeks’ notice. However, if your employment contract specifies a different notice period, follow that instead.
Q: Do I need to give a reason for resigning?
A: No, it’s not necessary to give a reason for resigning. However, if you feel comfortable doing so, you can mention it in your letter.
Q: Can I resign by email?
A: It’s best to resign in person or over the phone if possible. If that’s not possible, a professional email can suffice.
Q: Do I need to explain my reasons for resigning?
A: No, you don’t have to explain your reasons for resigning. However, if you feel comfortable doing so, you can mention it in your letter.
Q: Should I address my resignation letter to my manager or HR?
A: Address your resignation letter to your immediate manager or supervisor. They will then forward it to HR for processing.
Q: Can I rescind my resignation?
A: Yes, you can rescind your resignation if you change your mind. However, it’s best to do it as soon as possible and speak with your manager directly.
Conclusion
Writing a resignation letter can be challenging, but it’s an important step in leaving your job on a positive note. Follow the tips and examples above to write a professional and effective resignation letter that will help you transition to your next opportunity.