If you have a contract that is about to expire and you want to renew it, you’ll need to write a letter of intent for renewal of contract. In this article, you’ll find seven examples of such letters that you can use as a starting point. You’ll also find some tips on how to write a letter of intent for renewal of contract and answers to frequently asked questions.
Examples of Letter of Intent for Renewal of Contract
Extension for Marketing Services
Dear [Contractor Name],
Thank you for the excellent marketing services you have provided over the past year. We have been very satisfied with the results and would like to extend our contract for another year. We look forward to continuing our partnership with you.
Best regards,
[Your Name]
Renewal of Lease
Dear [Landlord Name],
Thank you for providing us with a great space to run our business. We would like to renew our lease for another year. We appreciate your cooperation in the past and hope to continue our relationship.
Sincerely,
[Your Name]
Contract Extension for IT Services
Dear [Contractor Name],
We have been very pleased with the IT services you have provided over the past year. We would like to extend our contract with you for another year. We believe that your expertise is essential for our success.
Best regards,
[Your Name]
Renewal of Cleaning Services
Dear [Contractor Name],
We would like to renew our contract with you for another year of cleaning services. We have been very satisfied with the level of cleanliness you have maintained in our office. We appreciate your hard work and dedication.
Thank you,
[Your Name]
Extension for Bookkeeping Services
Dear [Contractor Name],
We have been very happy with your bookkeeping services over the past year. We would like to extend our contract with you for another year. Your attention to detail and professionalism has been greatly appreciated.
Best regards,
[Your Name]
Renewal of Security Services
Dear [Contractor Name],
We would like to renew our contract with you for another year of security services. Your team has provided us with a sense of security that has been greatly appreciated. We look forward to another year of partnership with you.
Sincerely,
[Your Name]
Extension for Website Design Services
Dear [Contractor Name],
We have been very pleased with the website design services you have provided over the past year. We would like to extend our contract with you for another year. Your creativity and attention to detail have been essential to our online success.
Thank you,
[Your Name]
Tips for Writing a Letter of Intent for Renewal of Contract
When you’re writing a letter of intent for renewal of contract, keep these tips in mind:
- Be clear and concise about your intention to renew the contract.
- Mention any changes you would like to make to the contract, such as the length of the renewal or pricing.
- Express your appreciation for the work that has been done so far.
- Provide a deadline for a response.
- Proofread the letter for errors before sending it.
Frequently Asked Questions
How do I start a letter of intent for renewal of contract?
You can start the letter with a greeting to the contractor or landlord, thanking them for their services and expressing your intention to renew the contract. Then, you can provide details about the renewal or any changes you would like to make.
What should I include in a letter of intent for renewal of contract?
You should include your intention to renew the contract, any changes you would like to make, and a deadline for a response. You can also express your appreciation for the work that has been done so far.
How long should a letter of intent for renewal of contract be?
It should be about 40 to 50 sentences long, with a clear intention to renew the contract and any necessary details.
What should I do if I don’t receive a response to my letter of intent for renewal of contract?
You can follow up with a phone call or email to inquire about the status of your request.
Can I make changes to the contract when renewing it?
Yes, you can make changes to the contract when renewing it. Make sure to mention any changes you would like to make in your letter of intent for renewal of contract.
What is the deadline for renewing a contract?
The deadline for renewing a contract can vary depending on the terms of the original contract. Make sure to check the contract for any deadlines or contact the contractor or landlord to inquire about the deadline.
Conclusion
When it comes to renewing a contract, a letter of intent for renewal of contract can help you communicate your intentions clearly. By using the examples and tips provided in this article, you can create a well-written and effective letter that will help you continue your partnership with the contractor or landlord.