Are you planning to resign from your current job but don’t know how to write a resignation letter? Look no further, as we provide you with sample intent letters for resignation. In this article, we will give you seven different examples of resignation letters that you can use as a guide. All the examples are editable, so you can modify them according to your needs.
A resignation letter is a professional way of informing your employer that you will be leaving your current job. It is essential to write a resignation letter as it serves as a formal record of your departure from the company. It is also helpful in maintaining a positive relationship with your employer and colleagues.
Sample of Intent Letter for Resignation Examples
Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation letter to you. Unfortunately, I have to leave the company due to some personal reasons that require my immediate attention. I am grateful for the opportunities that this job has provided me and will ensure a smooth transition for my replacement.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title]. I have been offered a new opportunity that will help me further my career goals. I have learned a lot during my time at the company and appreciate all the support I have received from you and my colleagues.
Thank you for everything.
Sincerely,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with deep regret that I tender my resignation from my position at [Company Name]. Due to my health issues, I am no longer able to perform my duties to the best of my abilities. I have enjoyed working at the company and have learned a lot from my colleagues during my tenure here.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I have recently received an offer that requires me to relocate to a new city. Unfortunately, this means that I will have to resign from my position at [Company Name]. I have enjoyed working with everyone in the company and appreciate all the opportunities that this job has provided me.
Thank you for your support and understanding.
Sincerely,
[Your Name]
End of Contract
Dear [Manager’s Name],
I am writing this letter to inform you that I will not be renewing my contract with [Company Name]. My contract ends on [Date], and I wish to thank you for the opportunity to work with such a great team. I have learned a lot during my time here and will carry these experiences with me throughout my career.
Thank you for everything.
Sincerely,
[Your Name]
Unhappy with Work Environment
Dear [Manager’s Name],
I am writing this letter to inform you that I have decided to resign from my position at [Company Name]. Unfortunately, I am no longer happy with the work environment and have decided to pursue other opportunities. I appreciate all the support that I have received during my tenure here and will ensure a smooth transition for my replacement.
Thank you for your understanding.
Sincerely,
[Your Name]
Moving to Another Industry
Dear [Manager’s Name],
It is with regret that I tender my resignation from my position at [Company Name]. I have decided to move to a different industry to pursue my career goals. I have enjoyed working with everyone in the company and appreciate all the opportunities that this job has provided me.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Here are some tips that will help you write a resignation letter:
- Be clear and concise in your letter
- Express gratitude towards your employer and colleagues
- Provide a reason for your resignation (if possible)
- Offer to help with the transition process
- Keep a professional tone throughout the letter
Frequently Asked Questions
Q: Do I need to give a reason for my resignation?
A: It is not necessary to provide a reason for your resignation. However, if you are comfortable doing so, you can mention it in your resignation letter.
Q: How do I address my manager in the letter?
A: Address your manager by their official title (e.g., Mr., Ms., Dr.) and their last name (e.g., Smith).
Q: What is the ideal length of a resignation letter?
A: A resignation letter should be short and to the point. Ideally, it should be no longer than one page.
Q: Should I mention any negative experiences in my resignation letter?
A: No, it is best to keep your resignation letter positive and professional. You can address any negative experiences during your exit interview.
Q: Do I need to give notice of my resignation?
A: Yes, it is standard practice to give at least two weeks’ notice before resigning. However, if you are in a senior position, you may need to give more notice.
Q: Should I hand in my resignation letter in person or email it?
A: It is best to hand in your resignation letter in person and follow up with an email. This shows that you are taking your resignation seriously and are willing to provide any assistance needed for a smooth transition.
Conclusion
Writing a resignation letter may seem daunting, but it is an essential part of the resignation process. By following our tips and using the provided examples, you can create a professional and courteous resignation letter that will help maintain positive relationships with your employer and colleagues.