If you are unable to receive a package, document, or any other item in person, you may authorize someone else to receive it on your behalf. Writing an authorization letter is the best way to ensure that the authorized person can receive the item without any hassle. In this article, we will provide you with tips on how to write an authorization letter and also provide you with seven examples that you can edit as needed.
Tips for Writing an Authorization Letter to Receive
If you are writing an authorization letter to receive something, keep the following tips in mind:
- Start with a clear and concise title that states the purpose of the letter.
- Use professional and polite language throughout the letter.
- Mention the name of the authorized person and provide their identification details.
- Include your name, contact details, and signature at the end of the letter.
- Make sure the authorized person carries a copy of the authorization letter and their identification while receiving the item.
- Double-check the spellings of all names, addresses, and other important details before submitting the letter.
Seven Examples of Authorization Letter to Receive
Example 1 – Authorization Letter to Receive Package
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to receive my package from [Sender’s Name] on my behalf. The package contains [Details of the package]. [Authorized Person’s Name]’s ID proof is attached herewith for your reference.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Signature]
Example 2 – Authorization Letter to Receive Documents
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my documents from [Name of the Organization] on my behalf. The documents include [Details of the documents]. [Authorized Person’s Name]’s identification proof is attached for your reference.
Thank you for your assistance in this matter.
Best regards,
[Your Name]
[Your Signature]
Example 3 – Authorization Letter to Receive Cheque
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to receive my cheque from [Name of the Bank] on my behalf. The cheque amount is [Mention the amount]. [Authorized Person’s Name]’s ID proof is attached for your reference.
Thank you for your kind assistance.
Yours sincerely,
[Your Name]
[Your Signature]
Example 4 – Authorization Letter to Receive Passport
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to receive my passport from [Name of the Passport Office] on my behalf. The passport application number is [Mention the application number]. [Authorized Person’s Name]’s identification proof is attached for your reference.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
[Your Signature]
Example 5 – Authorization Letter to Receive Medical Report
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to receive my medical report from [Name of the Hospital] on my behalf. The medical report is required for [Mention the reason]. [Authorized Person’s Name]’s ID proof is attached for your reference.
Thank you for your prompt action.
Yours faithfully,
[Your Name]
[Your Signature]
Example 6 – Authorization Letter to Receive Vehicle
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to receive my vehicle from [Name of the Dealership] on my behalf. The vehicle make and model is [Mention the make and model]. [Authorized Person’s Name]’s identification proof is attached for your reference.
Thank you for your cooperation.
Best regards,
[Your Name]
[Your Signature]
Example 7 – Authorization Letter to Receive Credit Card
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to receive my credit card from [Name of the Bank] on my behalf. The credit card number is [Mention the credit card number]. [Authorized Person’s Name]’s identification proof is attached for your reference.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Frequently Asked Questions (FAQs)
Do I need an authorization letter to receive something?
Yes, if you are unable to receive the item in person, you can authorize another person to receive it on your behalf. In such cases, you will need to write an authorization letter to give them permission to receive the item.
What information do I need to include in the authorization letter?
You will need to mention the name of the authorized person, their identification details, and the purpose for which the authorization is being given. You should also include your name, contact details, and signature at the end of the letter.
Can I edit the examples provided in this article?
Yes, you can edit the examples provided in this article as per your requirements. However, make sure that you include all the necessary details and use professional and polite language throughout the letter.
Do I need to give a copy of the authorization letter to the authorized person?
Yes, it is recommended that you give a copy of the authorization letter to the authorized person so that they can show it to the concerned authorities while receiving the item.
Can I authorize more than one person to receive the same item?
Yes, you can authorize more than one person to receive the same item. In such cases, you will need to mention the names and identification details of all the authorized persons in the authorization letter.
Is it necessary to mention the date in the authorization letter?
While it is not necessary to mention the date in the authorization letter, it is recommended that you do so for record-keeping purposes.
Conclusion
An authorization letter to receive is a crucial document that can help you get the things you need even when you are not available to receive them in person. By following the tips provided in this article and using the examples as a guide, you can write an effective authorization letter that allows your authorized person to receive the item without any trouble.