If you’re unable to collect your passport in person, you can authorize someone else to do it for you with an authorization letter. In this article, we’ll give you some tips on how to write an authorization letter to receive a passport and provide you with some examples that you can use as a guide.
Tips for Writing an Authorization Letter to Receive Passport
Here are some tips to help you create a well-written authorization letter:
Include the Date and Recipient’s Information
Your authorization letter must include the date it was written, the recipient’s name, and the address of the passport agency. This will help identify the letter’s purpose and recipient.
State Your Identity and Relationship to the Recipient
You must also state your full name, contact information, and relationship to the person you’re authorizing to collect your passport. This information will help the agency verify your identity and confirm the authenticity of the letter.
Clearly State What You Are Authorizing the Recipient to Do
You must be specific about what you’re authorizing the recipient to do, such as collecting your passport, signing documents, or making payments. This will help avoid any confusion and ensure that your instructions are followed.
Provide Any Relevant Details
You may also want to provide the recipient with any additional information they may need, such as your passport number, date of birth, or any special instructions. This can help ensure that the process goes smoothly and without any issues.
Be Polite and Thankful
Finally, be sure to express your gratitude and appreciation for the recipient’s help. This will help create a positive tone and show that you value their assistance.
Examples of Authorization Letter to Receive Passport
Example 1: Authorization Letter for a Family Member
Greeting:
Dear Sir/Madam,
I am writing this letter to authorize my (brother/sister/parent) (full name) to collect my passport on my behalf. I am unable to do so myself as I am currently out of the country.
Letter Body:
Please be advised that I have provided my (brother/sister/parent) with a copy of my passport, and they will bring this letter along with them as proof of my authorization. They will also provide their own identification and proof of relationship to me.
Complimentary Close:
Thank you for your assistance in this matter.
Example 2: Authorization Letter for a Friend
Greeting:
To Whom It May Concern,
I, (full name), am writing this letter to authorize my friend, (full name), to collect my passport from the passport agency on my behalf. Due to unforeseen circumstances, I am unable to collect my passport in person.
Letter Body:
Please be advised that I have provided my friend with a copy of my passport and a copy of this authorization letter. They will also bring their own identification to the agency. I hereby authorize them to collect my passport and sign any necessary documents on my behalf.
Complimentary Close:
Thank you for your assistance in this matter.
Example 3: Authorization Letter for a Travel Agent
Greeting:
Dear (Name of Passport Agency Representative),
I, (full name), am writing this letter to authorize my travel agent, (full name), to collect my passport on my behalf. I won’t be able to collect my passport in person as I am currently out of the country.
Letter Body:
Please be advised that I have given my travel agent a copy of my passport, as well as a copy of this authorization letter. They will also provide their own identification and proof of relationship to me.
Complimentary Close:
Thank you for your assistance in this matter.
Example 4: Authorization Letter for an Employee
Greeting:
To Whom It May Concern,
I am writing this letter to authorize my employee, (full name), to collect my passport on my behalf. I am unable to collect it myself as I am out of town for work purposes.
Letter Body:
Please be advised that I have provided my employee with a copy of my passport and a copy of this authorization letter. They will also bring their own identification to the passport agency. I hereby authorize them to collect my passport and sign any necessary documents on my behalf.
Complimentary Close:
Thank you for your assistance in this matter.
Example 5: Authorization Letter for a Legal Guardian
Greeting:
To Whom It May Concern,
I am writing this letter to authorize my legal guardian, (full name), to collect my passport on my behalf. I am unable to collect it myself as I am under the age of 18.
Letter Body:
Please be advised that my legal guardian has a copy of my birth certificate, as well as a copy of this authorization letter. They will also provide their own identification to the passport agency. I hereby authorize them to collect my passport and sign any necessary documents on my behalf.
Complimentary Close:
Thank you for your assistance in this matter.
Example 6: Authorization Letter for a Company Representative
Greeting:
To Whom It May Concern,
I am writing this letter to authorize my company representative, (full name), to collect my passport on my behalf. I am unable to collect it myself as I am currently on a business trip.
Letter Body:
Please be advised that I have provided my company representative with a copy of my passport and a copy of this authorization letter. They will also bring their own identification to the passport agency. I hereby authorize them to collect my passport and sign any necessary documents on my behalf.
Complimentary Close:
Thank you for your assistance in this matter.
Frequently Asked Questions about Authorization Letter to Receive Passport
Can I write an authorization letter to receive someone else’s passport?
No, you cannot write an authorization letter to receive someone else’s passport. Only the person whose name is on the passport can collect it from the passport agency. If you need someone else to collect your passport for you, you can write an authorization letter.
Can I use a handwritten authorization letter?
Yes, you can use a handwritten authorization letter as long as it includes all the necessary information and is signed by the person who wrote it. However, it is advisable to type your authorization letter to ensure clarity and avoid any confusion.
Do I need to have my authorization letter notarized?
It depends on the requirements of the passport agency. Some agencies may require a notarized authorization letter, while others may not. It is advisable to check with the agency beforehand to determine their requirements.
Can I authorize more than one person to collect my passport?
Yes, you can authorize more than one person to collect your passport. However, you must provide a separate authorization letter for each person, and they must each bring their own identification to the passport agency.
Can I send a scanned copy of my authorization letter to the person who will be collecting my passport?
Yes, you can send a scanned copy of your authorization letter to the person who will be collecting your passport. However, they must also bring the original letter with them to the passport agency.
What should I do if I lose my authorization letter?
If you lose your authorization letter, you will need to write a new one. Be sure to include all the necessary information and sign the new letter before sending it to the person who will be collecting your passport.
Conclusion
An authorization letter is a useful tool that can help you collect your passport if you’re unable to do so in person. By following the tips and examples provided in this article, you can create a well-written authorization letter that will allow someone else to collect your passport on your behalf.