If you want someone to transact with the Bureau of Internal Revenue (BIR) on your behalf, you will need to provide them with a Special Power of Attorney (SPA) or an Authorization Letter. In this article, you will find different examples of authorization letters for TIN number that you can use as a guide.
If you need someone to process your TIN number application or file tax returns, then you need to create an authorization letter or SPA. In this article, we will provide you with different examples of authorization letters for TIN number that you can edit and customize according to your needs.
Tips for Writing an Authorization Letter for TIN Number
Here are some tips to keep in mind when creating an authorization letter for TIN number application:
1. Use Formal Language
Make sure that your letter is written in a formal manner. Use proper salutations and avoid using slang or jargon.
2. Be Precise and Clear
Clearly state what you are authorizing the person to do on your behalf. Make sure that the scope of the authorization is clear and concise.
3. Include Contact Details
Include your complete name, address, contact number and the same details of the authorized person. This will help the BIR contact you or the authorized person for clarification if needed.
4. Sign and Date the Letter
Make sure that the letter is signed and dated by you. This will prove that you have authorized the person to represent you, and that the authorization is current and valid.
5. Get the Letter Notarized
It is advisable to have your letter notarized to make it legally binding. A notary public will serve as a witness to the signature of the person who signed the letter.
Example 1: Authorization Letter for TIN Number Application
Dear Sir/Madam,
I am writing this letter to authorize [Name of Authorized Person] to apply for a TIN number on my behalf. [He/She] has my permission to provide all of the necessary information and sign all documents related to this application. [He/She] is also authorized to receive the TIN number on my behalf.
Please find attached a copy of my valid government-issued ID and proof of address for your reference. Kindly contact [Name of Authorized Person] at [Contact Number] for any questions or clarifications regarding this authorization.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Example 2: Authorization Letter for Filing of Tax Returns
Dear BIR,
I am writing this letter to authorize [Name of Authorized Person] to file my tax returns on my behalf for the taxable year [Insert Year]. [He/She] has my permission to sign all documents related to the filing and provide all of the necessary information. [He/She] is further authorized to receive any communication or notices from the BIR related to the filing of my tax returns.
Attached is a copy of [Name of Authorized Person]’s valid government-issued ID and a copy of my own ID for your reference. Kindly contact [Name of Authorized Person] at [Contact Number] for any questions or clarifications regarding this authorization.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Example 3: Authorization Letter for TIN Number Verification
Dear Sir/Madam,
This letter is to authorize [Name of Authorized Person] to verify my TIN number with the BIR on my behalf. [He/She] has my permission to obtain any information related to my TIN number verification and sign any documents necessary for the same. [He/She] is also authorized to receive any communication or notices related to the verification of my TIN number.
Enclosed is a copy of my valid government-issued ID and a copy of [Name of Authorized Person]’s ID for your reference. Please contact [Name of Authorized Person] at [Contact Number] for any questions or clarifications regarding this authorization.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 4: Authorization Letter for TIN Number Cancellation
Dear BIR,
I am writing this letter to authorize [Name of Authorized Person] to cancel my TIN number [Insert TIN number] on my behalf. [He/She] has my permission to sign all documents related to the cancellation and provide all of the necessary information. [He/She] is also authorized to receive any communication or notices from the BIR related to the cancellation of my TIN number.
Attached is a copy of [Name of Authorized Person]’s valid government-issued ID and a copy of my own ID for your reference. Kindly contact [Name of Authorized Person] at [Contact Number] for any questions or clarifications regarding this authorization.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Example 5: Authorization Letter for TIN Number Retrieval
Dear BIR,
I am writing this letter to authorize [Name of Authorized Person] to retrieve my TIN number on my behalf. [He/She] has my permission to obtain any information related to my TIN number and sign any documents necessary for the same. [He/She] is also authorized to receive any communication or notices related to my TIN number retrieval.
Attached is a copy of my valid government-issued ID and a copy of [Name of Authorized Person]’s ID for your reference. Kindly contact [Name of Authorized Person] at [Contact Number] for any questions or clarifications regarding this authorization.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Example 6: Authorization Letter for TIN Number Update
Dear Sir/Madam,
This letter is to authorize [Name of Authorized Person] to update my TIN number information on my behalf. [He/She] has my permission to provide all of the necessary information and sign all documents related to the update. [He/She] is also authorized to receive any communication or notices related to the update of my TIN number information.
Enclosed is a copy of my valid government-issued ID and a copy of [Name of Authorized Person]’s ID for your reference. Please contact [Name of Authorized Person] at [Contact Number] for any questions or clarifications regarding this authorization.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Frequently Asked Questions
Q: Do I need to notarize my authorization letter for TIN number?
A: It is not a requirement to have your authorization letter notarized, but it is highly recommended. A notarized letter is considered more legally binding and can help prevent any issues that may arise.
Q: Can I authorize more than one person to transact on my behalf for my TIN number?
A: Yes, you can authorize more than one person to transact on your behalf. You will need to specify what each person is authorized to do, and you may need to provide separate authorization letters for each person.
Q: How long is my authorization letter for TIN number valid?
A: The validity of your authorization letter will depend on what you have specified in the letter. You can choose to make it valid for a specific period or until the completion of the transaction. However, it is recommended to make it valid for a shorter period to avoid any complications.
Q: Can I revoke my authorization letter for TIN number?
A: Yes, you can revoke your authorization letter at any point in time. You will need to send a written notice to the authorized person and the BIR, indicating that you are revoking the authorization.
Q: Can I authorize my spouse to transact on my behalf for my TIN number?
A: Yes, you can authorize your spouse to transact on your behalf. However, you will need to specify what your spouse is authorized to do and provide a copy of your marriage certificate or any document that proves your relationship.
Q: Do I need to pay for the services of the person I am authorizing to transact on my behalf for my TIN number?
A: That will depend on your agreement with the authorized person. If you have agreed to pay for their services, then you will need to do so. However, if they are doing it as a favor, then you may not be required to pay anything.
Conclusion
Creating an authorization letter for TIN number application is an easy process, but it is important to make sure that your letter is clear, concise, and legally binding. You can use the examples provided in this article as a guide, but make sure to customize them according to your specific needs. Remember to include all necessary information and to sign and date your letter to make it valid.