If you’re unable to collect your diploma in person, you may need to authorize someone else to do it on your behalf. A sample of authorization letter for diploma can help. Here’s what you need to know to write one.
First, it’s important to note that every institution may have different requirements for an authorization letter. However, the following tips and examples can help you create one that meets the requirements of most institutions.
Tips
1. Understand the Requirements
Before writing your authorization letter, you need to understand your institution’s requirements. Check their website or contact the administration to learn about the necessary format, content, and supporting documents.
For example, some universities may require a notarized letter, while others may accept a simple email.
2. Be Concise
An authorization letter should be brief and to the point. Avoid including irrelevant details or personal stories. Instead, focus on the purpose of the letter and the necessary authorizations.
3. Use Proper Language
Your authorization letter should be formal, polite, and professional. Avoid using slang, abbreviations, or informal language. If you’re unsure about the tone, consider asking for feedback from a friend or mentor.
4. Provide Necessary Information
Your authorization letter should include all necessary information, such as your name, the name of the authorized person, their relationship to you, and the purpose of their visit. If necessary, include specific dates, times, and locations.
5. Proofread Carefully
Before submitting your authorization letter, make sure to proofread it carefully. Check for punctuation, spelling, and grammar errors. Ask someone else to review it as well to catch any mistakes you may have missed.
Examples
Example 1: Authorization Letter for Diploma Collection
Dear Sir/Madam,
I, [Your Name], hereby authorize my cousin, [Authorized Person’s Name], to collect my diploma certificate from [Institution’s Name] on my behalf. [Authorized Person’s Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
Thank you for your assistance in this matter.
Sincerely,
[Your Name]
Date: [Date]
Example 2: Authorization Letter for Diploma Collection – Notarized
Dear Sir/Madam,
I, [Your Name], hereby authorize my father, [Authorized Person’s Name], to collect my diploma certificate from [Institution’s Name] on my behalf. [Authorized Person’s Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
I certify that the above-mentioned details are true and accurate to the best of my knowledge. This letter is notarized and should be considered as a legal document.
Sincerely,
[Your Name]
Date: [Date]
Example 3: Authorization Letter for Diploma Collection – Email
Dear Sir/Madam,
I, [Your Name], hereby authorize my sister, [Authorized Person’s Name], to collect my diploma certificate from [Institution’s Name] on my behalf. [Authorized Person’s Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
Please find attached a scan of my signature for verification purposes. Thank you for your assistance in this matter.
Sincerely,
[Your Name]
Date: [Date]
Example 4: Authorization Letter for Diploma Collection – Power of Attorney
Dear Sir/Madam,
I, [Your Name], hereby authorize my attorney, [Authorized Person’s Name], to collect my diploma certificate from [Institution’s Name] on my behalf. [Authorized Person’s Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
Attached is a copy of my power of attorney, authorizing [Authorized Person’s Name] to act on my behalf. Please let me know if any further documentation is required.
Sincerely,
[Your Name]
Date: [Date]
Example 5: Authorization Letter for Diploma Collection – Company Letterhead
Dear Sir/Madam,
I, [Your Name], hereby authorize my colleague, [Authorized Person’s Name], to collect my diploma certificate from [Institution’s Name] on my behalf. [Authorized Person’s Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
Please be advised that [Authorized Person’s Name] is representing [Company Name] and is authorized to act on our behalf. Attached is a letter on our company letterhead confirming this authorization.
Sincerely,
[Your Name]
Date: [Date]
Example 6: Authorization Letter for Diploma Collection – Third Party
Dear Sir/Madam,
I, [Your Name], hereby authorize [Third Party Name] to collect my diploma certificate from [Institution’s Name] on my behalf. [Third Party Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
Attached is a copy of my ID card and a letter from [Third Party Company] confirming their role as my authorized representative. Please let me know if any further documentation is required.
Sincerely,
[Your Name]
Date: [Date]
Example 7: Authorization Letter for Diploma Collection – International
Dear Sir/Madam,
I, [Your Name], hereby authorize my friend, [Authorized Person’s Name], to collect my diploma certificate from [Institution’s Name] on my behalf. [Authorized Person’s Name] has my permission to receive the diploma, sign the necessary documents, and perform any other tasks related to the diploma collection.
Since I am currently residing abroad, I have attached a certified copy of my passport for verification purposes. Please let me know if any further documentation is required.
Sincerely,
[Your Name]
Date: [Date]
Frequently Asked Questions
What is an authorization letter for diploma?
An authorization letter for diploma is a document that authorizes someone else to collect your diploma certificate on your behalf.
What should be included in an authorization letter for diploma?
An authorization letter for diploma should include your name, the name of the authorized person, their relationship to you, and the purpose of their visit. If necessary, include specific dates, times, and locations.
Do I need to notarize my authorization letter for diploma?
Not all institutions require an authorization letter for diploma to be notarized. However, it’s best to check your institution’s requirements to be sure.
Can I authorize someone else to collect my diploma certificate via email?
Some institutions may accept an email as a valid authorization letter for diploma. However, it’s best to check your institution’s requirements to be sure.
Can I authorize someone else to collect my diploma certificate if I am abroad?
Yes, you can authorize someone else to collect your diploma certificate if you are abroad. However, you may need to provide additional documentation, such as a certified copy of your passport.
What should I do if my institution’s requirements for an authorization letter for diploma are unclear?
If you’re unsure about your institution’s requirements for an authorization letter for diploma, contact the administration office for guidance. They will be able to provide you with the necessary information and answer any questions you may have.
Conclusion
An authorization letter for diploma can be a useful document when you are unable to collect your diploma in person. By following the tips and examples provided in this article, you can create an effective authorization letter that meets the requirements of most institutions. Remember to check your institution’s specific requirements and proofread your letter carefully before submitting it.