Have you ever found yourself unable to claim a document from the Philippine Statistics Authority (PSA) due to a busy schedule or inability to personally appear? If so, you can have someone else claim the document on your behalf by providing them with an authorization letter. Below are some tips to help you create your own authorization letter for claiming PSA documents.
If you are unable to claim your PSA document in person, you can provide someone else with an authorization letter. This letter will allow them to claim the document on your behalf, saving you time and effort. Below are some tips and examples to help you create your own authorization letter for claiming PSA documents.
Tips
1. Proper Title
When creating your authorization letter, make sure to use a proper title that clearly indicates what the document is for. For example, if you are authorizing someone to claim your birth certificate, your title could be “Authorization Letter for Claiming Birth Certificate.”
2. Detailed Explanation
Your authorization letter should clearly explain what document is being authorized for claiming and who will be claiming it on your behalf. It should also include your full name and the name of the person you are authorizing.
3. Examples
There are many examples of authorization letters available online that you can use as a guide when creating your own. You can edit these examples as needed to fit your specific situation.
Letter Samples
Authorization Letter for Claiming Birth Certificate
Greetings,
I, (Your Full Name), am unable to claim my birth certificate from the PSA due to (state reason). I hereby authorize (Authorized Person’s Full Name) to claim the said document on my behalf. Attached are my valid IDs for identification purposes.
Thank you for your cooperation.
Sincerely,
(Your Signature)
Authorization Letter for Claiming Marriage Certificate
Dear Sir/Madam,
I, (Your Full Name), am unable to claim my marriage certificate from the PSA due to (state reason). I hereby authorize (Authorized Person’s Full Name) to claim the said document on my behalf. Attached are my valid IDs for identification purposes.
Thank you for your assistance with this matter.
Respectfully,
(Your Signature)
Authorization Letter for Claiming CENOMAR
To Whom It May Concern,
I, (Your Full Name), am unable to claim my Certificate of No Marriage (CENOMAR) from the PSA due to (state reason). I hereby authorize (Authorized Person’s Full Name) to claim the said document on my behalf. Attached are my valid IDs for identification purposes.
Thank you for your assistance in this matter.
Best regards,
(Your Signature)
Authorization Letter for Claiming Death Certificate
Dear PSA Officer,
I, (Your Full Name), am unable to claim the death certificate of (Deceased Person’s Full Name) from the PSA due to (state reason). I hereby authorize (Authorized Person’s Full Name) to claim the said document on my behalf. Attached are my valid IDs for identification purposes.
Thank you for your assistance with this request.
Regards,
(Your Signature)
Authorization Letter for Claiming Certificate of Live Birth
Dear PSA Team,
I am (Your Full Name), and I am unable to claim my Certificate of Live Birth from the PSA due to (state reason). I hereby authorize (Authorized Person’s Full Name) to claim the said document on my behalf. Attached are my valid IDs for identification purposes.
Thank you very much for your attention to this matter.
Respectfully,
(Your Signature)
Authorization Letter for Claiming Certificate of Naturalization
Dear PSA Officer,
I am writing this letter to authorize (Authorized Person’s Full Name) to claim my Certificate of Naturalization from the PSA on my behalf. Due to (state reason), I am unable to claim it in person. Attached are my valid IDs for identification purposes.
Thank you very much for your help regarding this matter.
Best regards,
(Your Signature)
Authorization Letter for Claiming Certificate of Marriage
Dear PSA Team,
I am (Your Full Name), and I am unable to claim my Certificate of Marriage from the PSA due to (state reason). I hereby authorize (Authorized Person’s Full Name) to claim the said document on my behalf. Attached are my valid IDs for identification purposes.
Thank you for your kind cooperation.
Sincerely,
(Your Signature)
Frequently Asked Questions
Can I authorize anyone to claim the document on my behalf?
Yes, as long as they have a valid ID and a copy of your authorization letter.
Do I need to notarize my authorization letter?
No, notarization is not required. However, it is recommended for added security.
What should I include in my authorization letter?
Your authorization letter should include your full name, the name of the person you are authorizing, the document being claimed, and the reason why you cannot claim it in person.
Can I claim the document myself after someone else has already claimed it for me?
No, once someone else has claimed the document on your behalf, you cannot claim it again.
How long is the authorization letter valid?
The authorization letter is typically valid for 30 days from the date it was written.
What should I do if my authorized person loses the authorization letter?
You can simply create a new authorization letter and provide it to the person again.
Conclusion
By following the above tips and examples, creating an authorization letter for claiming PSA documents can be quick and easy. Make sure to include all the necessary information in your letter and provide your authorized person with a copy of your valid ID for identification purposes.