If you need to authorize someone to perform certain transactions with the Bureau of Internal Revenue (BIR), then you need to provide them with a letter of authorization. This document will allow them to act on your behalf and make the necessary payments or file the required paperwork. Here is a sample of authorization letter for BIR that you can use as a template for your own letter.
Tips for Writing a Sample of Authorization Letter for BIR
Before we dive into the examples, here are some tips to keep in mind when writing your letter:
1. Be clear and concise: Keep your letter simple and to the point. Make sure to provide all the necessary details, but avoid using complex language or unnecessary details.
2. Use a professional tone: Even if you are authorizing a personal friend or family member, it is still best to use a formal and professional tone in your letter.
3. Provide all the necessary information: Make sure to include all the information that the person you are authorizing will need to perform the transaction. This may include your tax identification number (TIN), the amount of money involved, and the specific transaction you are authorizing.
4. Edit the examples as needed: Feel free to use the examples below as a starting point, but make sure to customize them to fit your specific situation.
Examples of Sample of Authorization Letter for BIR
Authorization to File Quarterly VAT Return
Dear Sir/Madam,
I, (Your Name), hereby authorize (Authorized Person’s Name) to file my Quarterly VAT Return on my behalf. I have attached all the necessary documents and authorization letter to this email.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Authorization for Tax Payment
Dear BIR Officer,
I, (Your Name), hereby authorize (Authorized Person’s Name) to make the necessary tax payment for the following tax obligation:
– Taxpayer: (Your Name)
– TIN: (Your TIN)
– Tax Obligation: (Tax Obligation Name)
– Amount: (Amount in Words and Figures)
Please find attached a copy of my TIN and authorization letter for your reference.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Authorization for Amendment of Tax Return
Dear BIR Officer,
I, (Your Name), hereby authorize (Authorized Person’s Name) to amend my tax return for the tax period ending (Tax Period). The amended tax return should reflect the following:
– Taxpayer: (Your Name)
– TIN: (Your TIN)
– Tax Type: (Tax Type)
– Amendment Details (briefly describe the changes you want to make)
Enclosed is a copy of my TIN and the authorization letter for your reference.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Authorization for Filing of Income Tax Return
Dear BIR Officer,
I, (Your Name), hereby authorize (Authorized Person’s Name) to file my income tax return on my behalf for (Tax Period).
Please find attached a copy of my TIN and the authorization letter for your reference.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Authorization to Obtain Tax Clearance Certificate
Dear Sir/Madam,
I, (Your Name), hereby authorize (Authorized Person’s Name) to obtain a Tax Clearance Certificate on my behalf. Please find attached a copy of my TIN and the authorization letter for your reference.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Authorization for Request of Taxpayer Identification Number
Dear Sir/Madam,
I, (Your Name), hereby authorize (Authorized Person’s Name) to request a Taxpayer Identification Number (TIN) for me. Please find attached a copy of my government-issued ID and the authorization letter for your reference.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Authorization for Filing of Withholding Tax Return
Dear BIR Officer,
I, (Your Name), hereby authorize (Authorized Person’s Name) to file my withholding tax return on my behalf for (Tax Period). Please find attached a copy of my TIN and the authorization letter for your reference.
Thank you for your assistance in this matter.
Sincerely,
(Your Name)
(Your Signature)
Frequently Asked Questions
Can I authorize someone else to file my tax return?
Yes, you can authorize someone else to file your tax return on your behalf. However, you will need to provide them with a letter of authorization and make sure that they have all the necessary information to complete the return accurately.
What information should I include in my authorization letter?
Your authorization letter should include your name, tax identification number (TIN), the name of the person you are authorizing, and the specific transaction or action they are authorized to perform. You should also sign and date the letter.
Do I need to provide any supporting documents with my authorization letter?
Depending on the type of transaction you are authorizing, you may need to provide supporting documents such as a copy of your TIN or a government-issued ID. Make sure to check with the BIR to see what documentation is required.
Can I authorize someone else to make a tax payment for me?
Yes, you can authorize someone else to make a tax payment on your behalf. However, you will need to provide them with a letter of authorization and make sure that they have all the necessary information to make the payment accurately.
Can I use the same authorization letter for multiple transactions?
No, you will need to provide a separate authorization letter for each transaction or action that you are authorizing someone else to perform.
How long is an authorization letter valid for?
Authorization letters are typically valid for a specific period of time, such as 30 days or 60 days. Make sure to check with the BIR to see what their specific requirements are.
Do I need to notarize my authorization letter?
Notarization is not typically required for authorization letters, but you may want to check with the BIR to see if there are any special requirements for your specific situation.
Conclusion
Writing a sample of authorization letter for BIR is a simple and straightforward process as long as you include all the necessary information and follow the tips outlined above. Use the examples provided as a starting point, but make sure to customize them to fit your specific needs.