Sample Mail For Leave - Letter Templates

If you’re planning to take a leave from work or school, writing a leave letter is a must. This article provides several sample mail for leave in different situations. Whether you’re sick, attending a family event, or going on a vacation, you can find examples and edit them as needed.

Example 1: Sick Leave

Dear [Manager’s Name],

I am writing to inform you that I need to take a sick leave from [start date] to [end date]. Unfortunately, I have been experiencing [symptoms] for a few days now and my doctor advised me to rest at home until I recover.

I have already informed my colleagues about my absence and will ensure that my tasks are completed before I leave. Please let me know if there are any urgent matters that need my attention before I go.

Thank you for your understanding.

Sincerely,

[Your Name]

Example 2: Family Event

Dear [Manager’s Name],

I am writing to request a leave of absence from [start date] to [end date] to attend [event]. This is an important family event that I cannot miss and I would appreciate your understanding.

I will ensure that my tasks are completed before I leave and that my colleagues are informed about my absence. Please let me know if there are any urgent matters that need my attention before I go.

Thank you for your consideration.

Best regards,

[Your Name]

Example 3: Vacation Leave

Dear [Manager’s Name],

I am writing to request a vacation leave from [start date] to [end date]. My family and I have been planning this trip for the past few months and I would appreciate your approval.

I will ensure that my tasks are completed before I leave and that my colleagues are informed about my absence. I will also make sure to be available for any urgent matters that may arise during my absence.

Thank you for your consideration.

Sincerely,

[Your Name]

Example 4: Personal Leave

Dear [Manager’s Name],

I am writing to inform you that I need to take a personal leave from [start date] to [end date]. There is a personal matter that I need to attend to and I would appreciate your understanding.

I will ensure that my tasks are completed before I leave and that my colleagues are informed about my absence. Please let me know if there are any urgent matters that need my attention before I go.

Thank you for your consideration.

Best regards,

[Your Name]

Example 5: Maternity Leave

Dear [Manager’s Name],

I am writing to inform you that I am pregnant and will need to take a maternity leave from [start date] to [end date]. I will be using my accrued vacation and sick leave hours for the first [number of weeks/months] of my absence.

Please let me know if there are any forms or documentation that I need to submit for my leave. I will ensure that my tasks are completed before I leave and that my colleagues are informed about my absence.

Thank you for your understanding.

Sincerely,

[Your Name]

Example 6: Jury Duty Leave

Dear [Manager’s Name],

I am writing to inform you that I have been summoned for jury duty from [start date] to [end date]. I will need to take a leave of absence during this time to fulfill my civic duty.

Thank you for your understanding.

Best regards,

[Your Name]

Example 7: Bereavement Leave

Dear [Manager’s Name],

I am writing to inform you that my [relationship] has passed away and I need to take a bereavement leave from [start date] to [end date]. I would appreciate your understanding during this difficult time.

Thank you for your consideration.

Sincerely,

[Your Name]

Tips for Writing a Leave Letter

When writing a leave letter, keep these tips in mind:

Be clear and concise about the reason for your leave.
Mention the dates of your absence and the duration of your leave.
Assure your employer that you will complete your tasks before you leave or delegate them to someone else.
Be professional and courteous in your tone and language.
Ask if there are any forms or documentation that you need to submit for your leave.
Thank your employer for their understanding and consideration.

Frequently Asked Questions

Q: Do I need to give a reason for my leave?

A: Yes, it is important to mention the reason for your leave so that your employer can understand why you need to take time off. However, you don’t need to go into too much detail if you’re not comfortable sharing personal information.

Q: How far in advance should I request a leave?

A: It’s best to give your employer as much notice as possible, especially if you’re going to be gone for an extended period of time. Ideally, you should request a leave at least two weeks in advance, but this may vary depending on your company’s policies.

Q: Can my employer deny my request for a leave?

A: Yes, your employer has the right to deny your request for a leave if it conflicts with the needs of the company or if there isn’t sufficient staff to cover your duties. However, they must provide a valid reason for their decision.

Q: Can I use my sick leave for personal reasons?

A: No, sick leave is intended for when you are ill or injured and cannot work. If you need to take time off for personal reasons, you should request a vacation or personal leave instead.

Q: Do I need to be paid during my leave?

A: It depends on your company’s policies and the type of leave you are taking. Some types of leave, such as sick leave or maternity leave, may be paid, while others may be unpaid. Check with your employer to find out what benefits you are entitled to.

Q: Can I extend my leave if I need more time off?

A: If you need to extend your leave, you should contact your employer as soon as possible to request an extension. However, your employer may not be able to grant your request if it conflicts with the needs of the company.

Conclusion

Writing a leave letter may seem daunting, but with these sample mail for leave and tips, you can create a professional and effective letter. Remember to be clear and concise about the reason for your leave and to thank your employer for their understanding and consideration.

Related Posts: