Adding an authorised signatory to your bank account can be a straightforward process, but it requires a formal request to the bank. In this article, we will provide you with a sample letter to bank to add authorised signatory. You can use this letter as a template and edit it as needed to suit your specific requirements.
Tips for Writing a Sample Letter to Bank to Add Authorised Signatory
Before we jump into the sample letter, here are some tips to keep in mind when writing your letter:
- Use a formal tone and ensure that the letter is well-structured and easy to read
- Clearly state the purpose of the letter in the opening paragraph
- Include all the necessary details, such as the new signatory’s name and contact information, as well as your account details
- Be specific about the signatory’s authority level and the transactions they are authorized to perform
- Provide any necessary supporting documents or identification
- Double check for accuracy and completeness before submitting the letter to the bank
Sample Letter to Bank to Add Authorised Signatory Examples
Adding a Business Partner as an Authorised Signatory
Dear Sir/Madam,
I am writing to request the addition of a new authorised signatory to my business account (account number XXXXXXXX). The new signatory, Mr./Ms. [Name], is a partner in our business and has full authority to perform banking transactions on our behalf.
Please find attached a copy of [Name]’s identification and relevant business registration documents for your records. We kindly request that all future communications related to our account be addressed to both of us.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name and Signature]
Adding a Family Member as an Authorised Signatory
Dear [Bank Name] Customer Service,
I am writing to request the addition of my wife/husband, [Name], to my personal account (account number XXXXXXXX), as an authorised signatory. [Name] will have full authority to perform banking transactions on my behalf, including deposits, withdrawals, and fund transfers.
Enclosed are copies of [Name]’s identification documents and our marriage certificate for your review. If you require any additional information or documentation, please do not hesitate to contact me.
Thank you for your assistance with this matter.
Sincerely,
[Your Name and Signature]
Adding an Employee as an Authorised Signatory
Dear [Bank Name] Account Manager,
I am writing to request the addition of a new authorised signatory to our business account (account number XXXXXXXX). The new signatory, Mr./Ms. [Name], is a trusted employee of our company and has been assigned to handle our banking transactions on a regular basis.
Enclosed you will find a copy of [Name]’s identification and a letter of authorisation from our company, which outlines [Name]’s authority level and the types of transactions they are authorised to perform. We kindly request that all future communications related to our account be addressed to both of us.
Thank you for your cooperation in this matter.
Best regards,
[Your Name and Signature]
Adding a Non-Profit Organisation’s Signatory
Dear [Bank Name] Customer Service,
I am writing to request the addition of a new authorised signatory to our non-profit organisation’s account (account number XXXXXXXX). The new signatory, Mr./Ms. [Name], is a board member and has been assigned to handle our banking transactions on behalf of the organisation.
Enclosed you will find a copy of [Name]’s identification and a letter of authorisation from our organisation, which outlines [Name]’s authority level and the types of transactions they are authorised to perform. We kindly request that all future communications related to our account be addressed to both of us.
Thank you for your assistance with this matter.
Best regards,
[Your Name and Signature]
Adding a Joint Account Holder as an Authorised Signatory
Dear [Bank Name] Account Manager,
I am writing to request the addition of my partner, [Name], to our joint account (account number XXXXXXXX), as an authorised signatory. [Name] will have full authority to perform banking transactions on our behalf, including deposits, withdrawals, and fund transfers.
Enclosed are copies of [Name]’s identification documents for your review. If you require any additional information or documentation, please do not hesitate to contact me.
Thank you for your prompt attention to this matter.
Best regards,
[Your Name and Signature]
Adding a Company Director as an Authorised Signatory
Dear [Bank Name] Customer Service,
I am writing to request the addition of a new authorised signatory to our company account (account number XXXXXXXX). The new signatory, Mr./Ms. [Name], is a director of our company and has full authority to perform banking transactions on our behalf.
Enclosed you will find a copy of [Name]’s identification and a letter of authorisation from our company, which outlines [Name]’s authority level and the types of transactions they are authorised to perform. We kindly request that all future communications related to our account be addressed to both of us.
Thank you for your cooperation in this matter.
Sincerely,
[Your Name and Signature]
Adding a Power of Attorney as an Authorised Signatory
Dear [Bank Name] Account Manager,
I am writing to request the addition of my attorney-in-fact, [Name], to my personal account (account number XXXXXXXX), as an authorised signatory. [Name] will have full authority to perform banking transactions on my behalf, including deposits, withdrawals, and fund transfers.
Enclosed are copies of [Name]’s identification documents and the power of attorney document that grants them authority to act on my behalf. If you require any additional information or documentation, please do not hesitate to contact me.
Thank you for your assistance with this matter.
Sincerely,
[Your Name and Signature]
Frequently Asked Questions
Do I need to visit the bank in person to add an authorised signatory?
It depends on the bank’s policy. Some banks may require you to visit a branch in person to submit the request, while others may allow you to do so via mail or online. Check with your bank for their specific procedures.
How long does it take for the bank to process my request for adding an authorised signatory?
The processing time varies from bank to bank, but it typically takes a few days to a week for the bank to update their records and add a new authorised signatory to your account. You may want to check with your bank for their specific timeline.
Can I limit the authority of an authorised signatory?
Yes, you can specify the types of transactions that the authorised signatory is permitted to perform, as well as their authority level. Be sure to include this information in your letter to the bank.
What documents do I need to provide when adding an authorised signatory?
You will typically need to provide a copy of the new signatory’s identification document, as well as any relevant authorisation letters or business registration documents. Check with your bank for their specific requirements.
Can I remove an authorised signatory later if I need to?
Yes, you can request the removal of an authorised signatory from your account at any time. Simply submit a written request to the bank, stating the reason for the removal and any relevant details.
What should I do if my bank denies my request to add an authorised signatory?
If your bank denies your request, ask them for the reason and if there are any alternatives available. You may also want to consider contacting a lawyer or financial advisor for assistance.
Conclusion
Adding an authorised signatory to your bank account can be a straightforward process, provided that you follow the proper procedures and provide all the necessary information. Use our sample letter to bank to add authorised signatory as a guide to help you draft your own letter and ensure that your request is processed smoothly.