Are you planning to move to another location and transfer to another branch of your company? Writing a letter of intent for transfer is essential to formalize your request. It is also a professional way of expressing your desire to continue working for the company while transferring to a different branch. If you need guidance in writing a letter of intent for transfer, we have provided seven examples that you can use as a model. You can edit these examples to suit your situation and specific needs.
Example 1: Personal Reasons
Greetings,
This letter serves as a formal request for transfer to your company’s branch located in [City Name]. Due to personal reasons, I have to move to that area to be closer to my family. I have been employed with the company for [Number] years and have been productive and dedicated to my work. I am hoping that you can consider my request to transfer to your [City Name] branch. My skills and experience will contribute to the growth and success of the team in that branch.
Thank you for considering my request. I am looking forward to hearing from you soon.
Respectfully,
[Your Name]
Example 2: Career Advancement
Dear [Manager’s Name],
I am writing to express my interest in transferring to your company’s branch located in [City Name]. I believe that this transfer will provide me with new challenges and opportunities to advance my career in the company. I have been employed with the company for [Number] years and have gained valuable experience in my current position. However, I am now ready to take on new responsibilities and contribute to the success of the team in the [City Name] branch.
I am confident that my skills and experience will be an asset to the team. I am excited about the possibility of working with a new group of colleagues and learning more about the company’s operations in [City Name].
Thank you for considering my request. I am looking forward to hearing from you soon.
Sincerely,
[Your Name]
Example 3: Medical Reasons
Dear [Manager’s Name],
I am writing to request a transfer to your company’s branch located in [City Name] due to medical reasons. My spouse has recently been diagnosed with a serious illness, and we need to relocate to [City Name] to be closer to the hospital where my spouse will receive treatment. I am requesting a transfer to your branch so that I can continue my employment with the company while being able to support my spouse during this difficult time.
I have been employed with the company for [Number] years and have been a dedicated and productive team member. I am hoping that you can consider my request to transfer to your [City Name] branch. I am willing to undergo additional training, if necessary, to ensure that I can contribute to the team’s success in the new location.
Thank you for your understanding and consideration.
Respectfully,
[Your Name]
Example 4: Family Reasons
Dear [Manager’s Name],
I am writing to request a transfer to your company’s branch located in [City Name] due to family reasons. My family and I have decided to move to [City Name] to be closer to our extended family. I am hoping that you can consider my request to transfer to your [City Name] branch so that I can continue my employment with the company while being able to support my family during this transition.
I have been employed with the company for [Number] years and have been a dedicated and productive team member. I am confident that my skills and experience will be an asset to the team in the new location.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Example 5: Job Opportunity
Dear [Manager’s Name],
I am writing to request a transfer to your company’s branch located in [City Name] due to a job opportunity in that area. I have been offered a position with a different company in [City Name], but I would like to continue my employment with this company. I am hoping that you can consider my request to transfer to your [City Name] branch so that I can continue my employment while being able to take advantage of the job opportunity in that area.
I have been employed with the company for [Number] years and have been a dedicated and productive team member. I am confident that my skills and experience will be an asset to the team in the new location.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Example 6: Work-Life Balance
Greetings,
I am writing to request a transfer to your company’s branch located in [City Name] to achieve a better work-life balance. The cost of living in [City Name] is lower compared to my current location, and I believe that transferring to that branch will allow me to have a better quality of life while continuing my employment with the company.
I have been employed with the company for [Number] years and have been a dedicated and productive team member. I am hoping that you can consider my request to transfer to your [City Name] branch. I am confident that my skills and experience will be an asset to the team in the new location.
Thank you for your understanding and consideration.
Respectfully,
[Your Name]
Example 7: Educational Opportunity
Dear [Manager’s Name],
I am writing to express my interest in transferring to your company’s branch located in [City Name] to pursue an educational opportunity. I have been accepted into a degree program at a university in [City Name], and I am hoping that you can consider my request to transfer to your [City Name] branch so that I can continue my employment while pursuing my educational goals.
I have been employed with the company for [Number] years and have been a dedicated and productive team member. I am confident that my skills and experience will be an asset to the team in the new location, and I am committed to balancing my work and educational responsibilities.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Tips for Writing a Letter of Intent for Transfer
Here are some tips to help you write a letter of intent for transfer:
- Be specific about the reasons for your transfer request.
- Express your commitment to the company and your willingness to contribute to the new team.
- Highlight your skills and experience that will be valuable to the team in the new location.
- Mention any additional training or support you may need to succeed in the new location.
- Be respectful and professional in your tone and language.
Frequently Asked Questions
Q: Do I need to write a letter of intent for transfer?
A: Yes, it is essential to write a letter of intent for transfer to make a formal request and express your desire to continue working for the company while transferring to a different branch.
Q: How do I start my letter of intent for transfer?
A: Start with a formal greeting, followed by a clear and concise statement of your request for transfer.
Q: How long should my letter of intent for transfer be?
A: Your letter of intent for transfer should be brief but comprehensive, typically around 40 to 50 sentences in length.
Q: Can I use the examples provided as a model for my letter of intent for transfer?
A: Yes, you can use the examples provided as a model for your letter of intent for transfer. However, be sure to edit them to suit your specific needs and situation.
Q: How should I close my letter of intent for transfer?
A: Close your letter of intent for transfer with a respectful and professional complimentary close, followed by your signature and full name.
Q: What should I do if my transfer request is denied?
A: If your transfer request is denied, you can ask for feedback on the reasons for the denial and explore other options such as applying for other positions within the company.
Q: Can I follow up on my letter of intent for transfer?
A: Yes, it is appropriate to follow up on your letter of intent for transfer if you have not received a response within a reasonable amount of time. You can send a polite email or make a phone call to inquire about the status of your request.
Conclusion
Writing a letter of intent for transfer is an essential step in formalizing your request to transfer to another branch of your company. By following the tips provided and using the examples as a model, you can create a professional and effective letter of intent for transfer that will help you achieve your career and personal goals.