If you’re looking to lease commercial space, you may need to write a letter of intent. This letter outlines your interest in leasing a specific space and lays out the basic terms of the lease. It’s an important document that can help you secure the space you want. In this article, we’ll provide several sample letters of intent for lease space that you can use as a starting point. You can edit them as needed to fit your specific situation.
Sample Letter of Intent for Lease Space
Dear [Landlord’s Name],
I am writing to express my interest in leasing the commercial space located at [Address]. I have reviewed the space and believe it would be an excellent fit for my [business type] business. My goal is to sign a lease for [length of lease] with a starting date of [date].
The terms I am proposing are as follows:
- Rent: [Amount]
- Security deposit: [Amount]
- Utilities: [Who pays for what]
- Improvements: [Who is responsible for what improvements]
I look forward to discussing this opportunity with you further. Please let me know if you have any questions or if there are any additional documents I need to provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Letter of Intent for Lease Space – Requesting Improvements
Dear [Landlord’s Name],
I am writing to express my interest in leasing the commercial space located at [Address]. While I believe the space has great potential for my [business type] business, there are some improvements that I would like to see made before I sign a lease. Specifically, I would like to request the following:
- [List of requested improvements]
If these improvements can be made, I would be willing to sign a lease for [length of lease] with a starting date of [date]. The terms I am proposing are as follows:
- Rent: [Amount]
- Security deposit: [Amount]
- Utilities: [Who pays for what]
- Improvements: [Who is responsible for what improvements]
Please let me know if you have any questions or if there are any additional documents I need to provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Letter of Intent for Lease Space – Short-Term Lease
Dear [Landlord’s Name],
I am writing to express my interest in leasing the commercial space located at [Address] for a short period of time. Specifically, I would like to sign a lease for [length of lease] starting on [date].
The terms I am proposing are as follows:
- Rent: [Amount]
- Security deposit: [Amount]
- Utilities: [Who pays for what]
- Improvements: [Who is responsible for what improvements]
Please let me know if you have any questions or if there are any additional documents I need to provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Letter of Intent for Lease Space – Negotiating Rent
Dear [Landlord’s Name],
I am writing to express my interest in leasing the commercial space located at [Address]. While I believe the space has great potential for my [business type] business, I would like to discuss the rent before I sign a lease. Specifically, I am proposing a rent of [amount] per month as opposed to the current asking rent of [amount].
If we can come to an agreement on rent, I would be willing to sign a lease for [length of lease] starting on [date]. The terms I am proposing are as follows:
- Rent: [Amount]
- Security deposit: [Amount]
- Utilities: [Who pays for what]
- Improvements: [Who is responsible for what improvements]
Please let me know if you have any questions or if there are any additional documents I need to provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Letter of Intent for Lease Space – Subleasing
Dear [Landlord’s Name],
I am writing to express my interest in subleasing a portion of the commercial space located at [Address]. Specifically, I would like to sublease [square footage] of the space for [length of sublease].
The terms I am proposing are as follows:
- Rent: [Amount]
- Security deposit: [Amount]
- Utilities: [Who pays for what]
- Improvements: [Who is responsible for what improvements]
Please let me know if you have any questions or if there are any additional documents I need to provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Letter of Intent for Lease Space – Renewing Lease
Dear [Landlord’s Name],
I am writing to express my interest in renewing the lease for the commercial space located at [Address]. My current lease is set to expire on [date], and I would like to renew for an additional [length of lease].
The terms I am proposing are as follows:
- Rent: [Amount]
- Security deposit: [Amount]
- Utilities: [Who pays for what]
- Improvements: [Who is responsible for what improvements]
Please let me know if you have any questions or if there are any additional documents I need to provide. Thank you for your time and consideration.
Sincerely,
[Your Name]
Tips for Writing a Letter of Intent for Lease Space
When writing a letter of intent for lease space, keep these tips in mind:
- Be clear and concise. Your letter should clearly state your intentions and the basic terms of the lease.
- Include all relevant information, such as the length of the lease, rent, security deposit, and any proposed improvements.
- Be professional but friendly. Your letter should be written in a formal tone, but it’s important to be friendly and approachable.
- Edit the letter as needed. Use the sample letters provided as a starting point, but make sure to edit them to fit your specific situation.
- Proofread your letter carefully. Spelling and grammatical errors can make a bad impression.
Frequently Asked Questions
What is a letter of intent for lease space?
A letter of intent for lease space is a document that outlines your interest in leasing a specific commercial space. It lays out the basic terms of the lease, such as the length of the lease, rent, and any proposed improvements.
When should I write a letter of intent for lease space?
You should write a letter of intent for lease space when you’re interested in leasing a specific commercial space. It’s a good way to express your interest in the space and start negotiations on the lease terms.
What should I include in a letter of intent for lease space?
Your letter of intent should include your interest in the space, the basic terms of the lease, and any proposed improvements. You may also want to include information about your business and why you believe the space would be a good fit.
How long should a letter of intent for lease space be?
Your letter of intent should be clear and concise, but it should also include all relevant information. Generally, a letter of intent for lease space should be 40 to 50 sentences long.
Do I need to use a lawyer to write a letter of intent for lease space?
You don’t necessarily need a lawyer to write a letter of intent for lease space, but it can be helpful to have one review the letter before you send it. A lawyer can help ensure that the terms of the lease are fair and that you’re protected in case of any issues.
Can I negotiate the terms of the lease after I send a letter of intent?
Yes, you can negotiate the terms of the lease after you send a letter of intent. The letter of intent is not a legally binding document, but it can help start negotiations and lay the groundwork for the lease agreement.
Conclusion
Writing a letter of intent for lease space may seem daunting, but it’s an important step in securing the commercial space you want. By following the tips and using the sample letters provided, you can create a letter that expresses your interest in the space and lays out the basic terms of the lease. Remember to be clear and concise, and to edit the letter as needed to fit your specific situation. Good luck!