If you’re organizing a fundraising event or campaign, it’s important to have a well-crafted letter of intent to help you secure donations. In this article, we’ll provide you with 7 different sample letters of intent for fundraising that you can use as inspiration for your own personalized letter. Each sample letter includes a unique greeting, two-paragraph letter body, and complimentary close to help you come up with the perfect formula for your needs.
7 Sample Letters of Intent for Fundraising
Letter of Intent for Fundraising Event
Greeting: Dear [Donor Name],
Letter Body: Our organization is excited to announce our upcoming fundraising event on [Date]. The proceeds from this event will benefit our local community by providing [insert cause]. We are reaching out to you because of your generosity in the past and we hope that you will continue to support us. Your donation will make a big difference in the lives of many people.
Complimentary Close: Thank you so much for your support. We appreciate your commitment to helping our community thrive.
Letter of Intent for School Fundraiser
Greeting: Dear [Parent/Guardian Name],
Letter Body: We are thrilled to announce our upcoming school fundraiser on [Date]. We are raising money for [insert cause], which will greatly benefit our students and faculty. As a valued member of our school community, we hope that you will consider supporting us in this endeavor. Every donation counts, no matter how big or small.
Complimentary Close: Thank you for your continued support of our school. We appreciate your generosity and dedication to our students’ success.
Letter of Intent for Non-Profit Fundraiser
Greeting: Hello [Donor Name],
Letter Body: As a non-profit organization, we rely on the generosity of donors like you to help us achieve our mission. We are currently working on [insert cause] and we hope that you will consider supporting us. Your donation will help us make a meaningful impact in the lives of those we serve.
Complimentary Close: Thank you for your support of our organization. We couldn’t do this work without donors like you.
Letter of Intent for Medical Fundraiser
Greeting: Dear [Doctor Name],
Letter Body: Our medical organization is committed to providing the best care to our patients. We are currently raising funds for [insert cause], which will help us purchase new equipment and provide better services. We are reaching out to you because we know that you share our passion for helping others. Please consider making a donation to support our cause.
Complimentary Close: Thank you for your continued support of our medical organization. Your generosity makes a huge difference.
Letter of Intent for Animal Shelter Fundraiser
Greeting: Hi [Pet Lover Name],
Letter Body: We are a local animal shelter dedicated to rescuing and caring for abandoned pets. We are currently seeking donations to help us provide medical care and supplies for our furry friends. Your donation will go a long way in helping us make sure that every pet receives the care they need.
Complimentary Close: Thank you for your continued support of our animal shelter. We appreciate your commitment to helping us save the lives of pets in need.
Letter of Intent for Community Center Fundraiser
Greeting: Dear [Community Member Name],
Letter Body: Our community center is an essential part of our town, providing resources and events for everyone to enjoy. We are currently raising funds for [insert cause], which will help us improve and expand our offerings. We hope that you will consider making a donation to support our cause and help us continue to provide valuable resources to our community.
Complimentary Close: Thank you for your support of our community center. We appreciate your dedication to making our town a better place.
Letter of Intent for Disaster Relief Fundraiser
Greeting: Dear [Donor Name],
Letter Body: Our hearts go out to those affected by the recent disaster. We are working hard to provide assistance and support to those in need. To help us achieve this goal, we are asking for your support. Your donation will help us provide essential supplies and resources to those affected by the disaster. We thank you in advance for your generosity.
Complimentary Close: Thank you for your support during this difficult time. Your donation will make a significant difference in the lives of those affected by the disaster.
Tips for Writing a Letter of Intent for Fundraising
Start with a clear and concise introduction that clearly communicates the purpose of the letter. Be sure to include the name and mission of your organization, as well as the specific cause you are raising funds for.
Make a compelling case for why donors should support your cause. Use statistics or personal stories to show the impact of their donation and how it will make a difference.
Be specific about how donations will be used and the impact they will have. Donors want to know exactly where their money is going and how it will be used to make a difference.
Include a clear call-to-action that tells donors exactly how they can make a donation and what steps they need to take.
Express gratitude and appreciation for the donor’s support. Let them know that their donation is important and will make a real difference.
Frequently Asked Questions
What should I include in a letter of intent for fundraising?
A successful letter of intent for fundraising should include a clear introduction, a compelling case for support, specific details about how donations will be used, a call-to-action, and an expression of gratitude and appreciation.
How can I make my letter of intent stand out?
One way to make your letter of intent stand out is to personalize it as much as possible. Use the donor’s name, reference past donations, and highlight the specific impact their donation will have. Be sure to also make the letter visually appealing with clear headings, bullet points, and a professional design.
What is the best way to address the recipient in a letter of intent for fundraising?
The best way to address the recipient in a letter of intent for fundraising is to use their name and title, if applicable. Avoid using generic terms like “Dear Sir/Madam” or “To Whom It May Concern” as they can come across as impersonal.
How long should a letter of intent for fundraising be?
A letter of intent for fundraising should be concise and to the point. Aim for 1-2 pages at most, with clear headings and bullet points to break up the text and make it easier to read.
Is it okay to follow up with donors after sending a letter of intent?
Yes, it is perfectly acceptable to follow up with donors after sending a letter of intent. A personal phone call or email can help to strengthen the relationship and show your appreciation for their support.
How can I track donations received from my letter of intent?
One way to track donations received from your letter of intent is to create a spreadsheet that includes the donor’s name, amount donated, and any additional notes or information. You can also use online fundraising platforms that provide real-time updates on donations and allow you to track progress towards your fundraising goal.
Conclusion
A well-written letter of intent for fundraising can make all the difference in securing donations and raising funds for your cause. By following our tips and using our 7 sample letters as inspiration, you’ll be well on your way to crafting the perfect letter that will help you achieve your fundraising goals. Good luck!