If you are a parent or guardian who needs to authorize a minor’s travel, writing a letter of authorization is necessary. This letter grants permission for the minor to travel while under the supervision of another adult. Below are some tips and examples to help you create a letter of authorization for your child.
Tips for Writing a Letter of Authorization for Minor to Travel
When writing a letter of authorization for a minor to travel, keep the following tips in mind:
- Include both parents’ or guardians’ names and contact information.
- State the purpose of the trip and the reason for the authorization.
- Include the full name of the person who will be supervising the minor during the trip.
- Specify the dates and locations of the trip.
- Provide emergency contact information for both parents or guardians.
- Sign and date the letter.
Examples of Sample Letters of Authorization for Minor to Travel
Authorization for a School Trip
Dear Ms. Smith,
I am writing to authorize my son, John Doe, to travel with the school to Washington, D.C. from May 1-3, 2022. Mr. Johnson will be supervising the trip.
Please let me know if there are any further steps I need to take to ensure that John is able to attend the trip.
Thank you for your assistance,
Sincerely,
Jane Doe
Authorization for a Family Vacation
Dear Mr. and Mrs. Johnson,
I am writing to authorize my daughter, Emily Smith, to travel with you on a family vacation to Hawaii from June 1-7, 2022. I trust that you will take good care of her and ensure her safety during the trip.
Please let me know if there are any further steps I need to take to ensure that Emily is able to go on the trip.
Thank you for your help,
Sincerely,
John Smith
Authorization for a Sports Tournament
Dear Coach Johnson,
I am writing to authorize my son, David Lee, to travel with the basketball team to Los Angeles for a tournament from July 1-3, 2022. I trust that you will take good care of him and ensure his safety during the trip.
Please let me know if there are any further steps I need to take to ensure that David is able to attend the tournament.
Thank you for your assistance,
Sincerely,
Karen Lee
Authorization for a Study Abroad Program
Dear Study Abroad Coordinator,
I am writing to authorize my daughter, Sarah Johnson, to travel abroad for a study abroad program from August 1-December 1, 2022. I trust that the program will provide proper supervision and ensure her safety during her stay abroad.
Please let me know if there are any further steps I need to take to ensure that Sarah is able to participate in the program.
Thank you for your help,
Sincerely,
Steve Johnson
Authorization for a Summer Camp
Dear Camp Director,
I am writing to authorize my son, Mark Davis, to attend the summer camp program from July 1-14, 2022. I trust that the camp will provide proper supervision and ensure his safety during his stay at the camp.
Please let me know if there are any further steps I need to take to ensure that Mark is able to attend the summer camp program.
Thank you for your assistance,
Sincerely,
Julia Davis
Authorization for a Family Reunion
Dear Aunt Mary,
I am writing to authorize my daughter, Samantha Lee, to travel with you to the family reunion in Chicago from September 1-5, 2022. I trust that you will take good care of her and ensure her safety during the trip. Please let me know if there are any further steps I need to take to ensure Samantha’s participation in the family reunion.
Thank you for your help,
Sincerely,
John Lee
Frequently Asked Questions about Sample Letters of Authorization for Minor to Travel
Can I authorize someone other than a family member to supervise the minor during the trip?
Yes, you can authorize a trusted adult who is not a family member to supervise the minor during the trip. However, it is important to provide their full name and contact information in the letter of authorization.
Can I use a handwritten letter of authorization instead of a typed one?
Yes, you can use a handwritten letter of authorization as long as it is legible and contains all the necessary information. However, a typed letter is more professional and may be preferred in some situations.
Do I need to have the letter of authorization notarized?
It depends on the requirements of the travel company or destination. Some countries or airlines may require a notarized letter of authorization. It is best to check with the relevant authorities to find out their specific requirements.
Do I need to include a copy of my ID or passport with the letter of authorization?
It is not necessary to include a copy of your ID or passport with the letter of authorization. However, you may be required to provide a copy of your ID or passport in other situations, such as when applying for a visa or booking a flight.
Do I need to include a return envelope with the letter of authorization?
It is not necessary to include a return envelope with the letter of authorization unless you require a response from the recipient. In most cases, an email or phone call may be sufficient for communication.
Can I use a template for the letter of authorization?
Yes, you can find many templates for letters of authorization online. However, it is important to customize the template to fit your specific situation and include all the necessary information.
Conclusion
Writing a letter of authorization for a minor to travel is important to ensure their safety and well-being during the trip. By following the tips and examples provided, you can create a letter that meets all the necessary requirements and gives you peace of mind.