If you’re planning a company picnic and need to create an invitation letter, you’re in luck! In this article, we’ll provide you with sample invitation letters that you can edit and use for your own event.
Creating an invitation letter for a company picnic can be a daunting task. However, with the help of our sample invitation letters, you can easily create a letter that is both professional and inviting. In this article, we’ll provide you with examples that you can use as a starting point to create your own unique letter.
Tips for Writing a Company Picnic Invitation Letter
Here are some tips to help you create a company picnic invitation letter that is effective and engaging:
1. Keep it short and sweet
Your invitation letter should be brief and to the point. Avoid using long, complicated sentences and stick to the basics.
2. Use a friendly tone
Your invitation letter should be warm and welcoming. Use a friendly tone of voice and make sure your guests feel valued and appreciated.
3. Provide all necessary details
Make sure to include all the important details about your company picnic, such as the date, time, location, and any special instructions or requests.
4. Use engaging language
Your invitation letter should be engaging and exciting. Use language that makes your guests want to attend your company picnic.
5. Proofread your letter
Before sending out your invitation letter, make sure to proofread it for any errors or typos. A well-written and error-free letter will make a great impression on your guests.
6. Follow up with your guests
After sending out your invitation letter, be sure to follow up with your guests to confirm their attendance and answer any questions they may have.
7. Have fun!
Remember, your company picnic is all about having fun and building relationships with your colleagues. Don’t forget to enjoy yourself!
Examples of Company Picnic Invitation Letters
Invitation Letter Sample 1: Family Day Picnic
Greeting: Dear [Employee Name],
We are excited to invite you and your family to our annual Family Day Picnic! This year’s event will be held on [Date] from [Time] to [Time] at [Location]. We’ll have plenty of food, drinks, and games for everyone to enjoy. We hope to see you there!
Complimentary Close: Best regards,
Invitation Letter Sample 2: Summer Picnic
Greeting: Hello [Employee Name],
Join us for our annual Summer Picnic on [Date] from [Time] to [Time] at [Location]. We’ll have delicious food, refreshing drinks, and fun games for everyone to enjoy. Don’t forget to wear comfortable clothing and shoes. We look forward to spending a fun-filled day with you!
Complimentary Close: Sincerely,
Invitation Letter Sample 3: Company Picnic and BBQ
Greeting: Hi [Employee Name],
You’re invited to our annual Company Picnic and BBQ on [Date] from [Time] to [Time] at [Location]. We’ll have mouth-watering BBQ, refreshing drinks, and a variety of fun activities for everyone to enjoy. Don’t miss out on the fun!
Complimentary Close: Warmly,
Invitation Letter Sample 4: End of Summer Picnic
Greeting: Dear [Employee Name],
Come join us for our End of Summer Picnic on [Date] from [Time] to [Time] at [Location]. We’ll have delicious food, refreshing drinks, and plenty of fun activities for everyone to enjoy. Don’t forget to bring your appetite and your sense of adventure!
Complimentary Close: Cheers,
Invitation Letter Sample 5: Back to School Picnic
Greeting: Hi [Employee Name],
Join us for our Back to School Picnic on [Date] from [Time] to [Time] at [Location]. We’ll have a variety of delicious foods, drinks, and fun games for everyone to enjoy. Bring the family and come join us for a fun-filled day!
Complimentary Close: Best regards,
Invitation Letter Sample 6: Fall Picnic
Greeting: Dear [Employee Name],
Celebrate the beginning of fall with us at our annual Fall Picnic on [Date] from [Time] to [Time] at [Location]. We’ll have plenty of delicious food, drinks, and fun games for everyone to enjoy. We can’t wait to see you there!
Complimentary Close: Warm regards,
Invitation Letter Sample 7: Thanksgiving Picnic
Greeting: Hello [Employee Name],
Celebrate Thanksgiving with us at our annual Thanksgiving Picnic on [Date] from [Time] to [Time] at [Location]. We’ll have plenty of delicious food, drinks, and fun activities for everyone to enjoy. Bring your family and join us for a day of food, fun, and gratitude!
Complimentary Close: With gratitude,
Frequently Asked Questions
What should I include in my company picnic invitation letter?
You should include all the important details about your company picnic, such as the date, time, location, and any special instructions or requests. You should also include a warm and welcoming tone, engaging language, and a friendly greeting and complimentary close.
How can I make my company picnic invitation letter more engaging?
You can make your company picnic invitation letter more engaging by using language that makes your guests want to attend your event, such as exciting descriptions of the food, drinks, and activities. You can also include fun graphics or images to make your invitation more visually appealing.
How many guests should I invite to my company picnic?
The number of guests you invite to your company picnic will depend on the size of your company and the size of your budget. A good rule of thumb is to invite all employees and their families, but you can also invite clients or other stakeholders if you have the resources to do so.
Should I ask guests to RSVP to my company picnic invitation?
Yes, it’s always a good idea to ask guests to RSVP to your company picnic invitation so that you can get an accurate headcount for food, drinks, and activities. You can include an RSVP date and contact information in your invitation letter.
What kind of food and drinks should I serve at my company picnic?
The type of food and drinks you serve at your company picnic will depend on your budget and the preferences of your guests. You can serve traditional picnic fare such as burgers, hot dogs, and potato salad, or you can get creative with international cuisine or gourmet dishes. Make sure to include vegetarian and gluten-free options for guests with dietary restrictions.
What kind of activities should I plan for my company picnic?
You can plan a variety of activities for your company picnic, such as games, sports, and arts and crafts. You can also hire entertainment such as a band, magician, or face painter. Make sure to include activities that are appropriate for all ages and abilities.
Conclusion
A company picnic is a fun and engaging way to build relationships with your colleagues and show appreciation for your employees. With our sample invitation letters and tips, you can create an invitation that is both professional and engaging. Remember to have fun and enjoy your event!