Resigning from a job can be an emotional and difficult process, but writing a resignation letter can make it easier. Here are seven sample copies of resignation letter that you can use as a reference or edit as needed:
Personal Reasons Resignation Letter
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, due to personal reasons, I must leave my position earlier than anticipated. Thank you for the opportunities and support you have given me during my time here at [Company Name].
Sincerely,
[Your Name]
Career Change Resignation Letter
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position as [Job Title] at [Company Name], effective [Date]. I have recently been presented with an opportunity to pursue a career change that aligns more closely with my long-term career goals.
Thank you for your support and encouragement during my time at [Company Name]. I have learned so much and am grateful for the experiences I have had here.
Sincerely,
[Your Name]
Hostile Work Environment Resignation Letter
Dear [Manager’s Name],
It is with great regret that I tender my resignation from my position as [Job Title] at [Company Name], effective [Date]. The hostile work environment that has been created here has made it impossible for me to continue working in this role.
Thank you for your understanding and support during this difficult time. I hope that steps will be taken to address the issues that have led to my resignation.
Sincerely,
[Your Name]
Relocation Resignation Letter
Dear [Manager’s Name],
Please accept this letter as my resignation from my position as [Job Title] at [Company Name], effective [Date]. Due to my spouse’s recent acceptance of a job in another state, I am unable to continue working in this role.
Thank you for the opportunities and experiences I have had here at [Company Name]. I have learned so much and am grateful for the support you have given me during my time here.
Sincerely,
[Your Name]
Going Back to School Resignation Letter
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. I have recently been accepted into [School Name] and will be pursuing a degree in [Field of Study].
Thank you for your guidance and support during my time here at [Company Name]. I have learned so much and am grateful for the experiences I have had.
Sincerely,
[Your Name]
Better Opportunity Resignation Letter
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Job Title] at [Company Name], effective [Date]. I have been presented with a better opportunity that aligns more closely with my career goals and aspirations.
Thank you for your support and guidance during my time here at [Company Name]. I have learned so much and am grateful for the experiences I have had.
Sincerely,
[Your Name]
Health Reasons Resignation Letter
Dear [Manager’s Name],
Please accept this letter as my resignation from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, due to health reasons, I am unable to continue working in this role.
Thank you for your understanding and support during this difficult time. I have valued my time at [Company Name] and am grateful for the experiences I have had here.
Sincerely,
[Your Name]
Related Tips for Writing a Resignation Letter
Writing a resignation letter can be tricky, but these tips can help make the process easier:
- Be polite and professional. Even if you are leaving due to negative circumstances, it is important to remain courteous in your letter.
- Keep it short and to the point. Your resignation letter should be brief and focused on the main message of your resignation.
- State the date of your last day of work. This will help your employer plan for your departure and ensure that the transition is as smooth as possible.
- Offer to help with the transition process. If possible, offer to help train your replacement or assist in other ways to make the transition easier for your employer.
- Express gratitude. Even if you are leaving because of negative circumstances, it is important to express gratitude for the opportunities and experiences you have had at your job.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your name, job title, and the date of your last day of work. It should also express your gratitude for the opportunities and experiences you have had at your job, and offer to help with the transition process if possible.
What should I avoid including in my resignation letter?
Avoid including negative comments or criticisms of your employer, co-workers, or the company in your resignation letter. It is also best to avoid including personal or emotional reasons for leaving.
When should I give my resignation letter to my employer?
It is best to give your resignation letter to your employer at least two weeks before your last day of work. This will give them time to plan for your departure and ensure a smooth transition.
What if I cannot give two weeks’ notice?
If you are unable to give two weeks’ notice, it is important to communicate with your employer as soon as possible. Explain the circumstances and offer to help in any way you can to make the transition easier.
How should I deliver my resignation letter?
You can deliver your resignation letter in person, via email, or through the mail. It is best to choose the method that is most appropriate for your situation and relationship with your employer.
Do I need to provide a reason for my resignation?
No, you are not required to provide a reason for your resignation. However, if you feel comfortable doing so, you can include a brief explanation in your letter.
Conclusion
Writing a resignation letter can be a difficult and emotional process, but it is important to do so in a professional and courteous manner. By using these sample copies of resignation letter as a reference and following the tips provided, you can ensure that your resignation letter is effective and respectful.