Are you in need of a utility bill for a specific purpose, but cannot provide one yourself? In such cases, you need to write an authorization letter that grants someone else the right to use your utility bill. This letter must specify the duration for which it is valid and the purpose for which it is given. You can easily find sample authorization letters online and edit them as needed.
Tips for Writing a Sample Authorization Letter to Use Utility Bill
Here are some tips to help you craft the perfect letter:
Title: Specify the Purpose of the Letter
Start by specifying the purpose of the sample authorization letter, such as “authorization letter to use utility bill for passport application.”
The body of the letter should include the following:
Greeting: Address the Concerned Person Properly
Start with a formal salutation, followed by the recipient’s name and designation.
Letter Body: Specify the Duration and Purpose of Use
In the first paragraph, specify the duration for which the utility bill can be used and the specific purpose for which it is being provided. In the second paragraph, mention your contact details, including your full name, address, and phone number. You should also include a statement that you are authorizing the concerned person to use your utility bill for the specified purpose.
Complimentary Close: End the Letter Professionally
End the letter with a formal closing that expresses gratitude.
Wrap the greeting, letter body, and complimentary close of every example in <section class="letter-templates">.
Sample Authorization Letter to Use Utility Bill Examples
Authorization Letter to Use Utility Bill for Passport Application
Dear Sir/Madam,
I am writing to authorize [Name of authorized person] to use my utility bill as a proof of address for my passport application. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Please find my contact details below:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
Thank you for your assistance in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Authorization Letter to Use Utility Bill for Bank Account Opening
Dear [Bank Employee Name],
This is to authorize [Name of authorized person] to use my utility bill as a proof of address for opening a bank account in my name. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Below are my contact details:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
I would appreciate your cooperation in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Authorization Letter to Use Utility Bill for Visa Application
Dear [Embassy Official Name],
I am writing to authorize [Name of authorized person] to use my utility bill as a proof of address for my visa application. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Here are my contact details:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
Thank you for your kind assistance in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Authorization Letter to Use Utility Bill for Rental Agreement
Dear [Landlord Name],
This letter is to authorize [Name of authorized person] to use my utility bill as a proof of address for the rental agreement. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Below are my contact details:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
Thank you for your assistance in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Authorization Letter to Use Utility Bill for Job Application
Dear [Hiring Manager Name],
This is to authorize [Name of authorized person] to use my utility bill as a proof of address for the job application. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Here are my contact details:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
Thank you for your assistance in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Authorization Letter to Use Utility Bill for Scholarship Application
Dear [Scholarship Committee Name],
I am writing to authorize [Name of authorized person] to use my utility bill as a proof of address for my scholarship application. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Please find my contact details below:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
Thank you for your cooperation in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Authorization Letter to Use Utility Bill for Government ID Application
Dear [Government Official Name],
This letter authorizes [Name of authorized person] to use my utility bill as a proof of address for my government ID application. The bill is valid for the period of [Duration], and I have given permission to [Name of authorized person] to use it for this purpose only.
Below are my contact details:
Full Name: [Your Full Name]
Address: [Your Full Address]
Phone Number: [Your Phone Number]
Thank you for your assistance in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Frequently Asked Questions
Can I write the sample authorization letter in my own words?
Yes, you can use the samples as a guide and write your own authorization letter using your own words. Just make sure that you include all the necessary information, such as the duration and purpose of use, and provide your contact details.
Is it necessary to mention the duration for which the utility bill can be used?
Yes, it is essential to specify the duration for which the utility bill can be used. This ensures that the authorized person cannot use the bill for any other purpose and that it will not be misused after the specified period.
Do I need to notarize the authorization letter?
Notarization is not always required for an authorization letter. However, some authorities may ask for it as proof of the letter’s authenticity. It is best to check with the concerned authority before submitting the letter.
Can I revoke the authorization letter after it has been issued?
Yes, you can revoke the authorization letter at any time by sending a written notice to the authorized person. It is always best to inform the authorized person of the revocation in writing and to ask them to return the utility bill to you immediately.
Can I authorize someone else to use my utility bill for multiple purposes?
No, you should only authorize someone to use your utility bill for a specific purpose and for a specified duration. Using the bill for any other purpose or beyond the specified duration can be considered a breach of trust.
Can I authorize someone else to use a utility bill that is not in my name?
No, you cannot authorize someone to use a utility bill that is not in your name. The bill should be in your name and should have the same address as the address mentioned in the authorization letter.
Conclusion
Writing an authorization letter to use a utility bill can be daunting, but it doesn’t have to be. By following the tips and using the sample authorization letters provided, you can easily create a letter that meets your needs. Just remember to specify the duration and purpose of use, and provide your contact details to ensure that the authorized person uses the bill only for the intended purpose.