Are you in a situation where you cannot personally attend to important document signings? Maybe you’re out of the country, sick, or just too busy to be present. Whatever your reason may be, there’s a solution to your problem. You can authorize someone to sign the documents on your behalf.
A signed authorization letter will give someone the legal right to sign documents, make decisions, and act as your representative. This letter must have specific details and be written formally to be legally binding.
In this article, you’ll find examples of authorization letters that you can edit to meet your specific needs. We suggest that you carefully study these samples and modify them as needed. Doing so will ensure that you have a well-written and legally-binding document.
Tips on Writing an Authorization Letter
Here are some tips to consider when you’re writing an authorization letter:
Title
Your authorization letter should have a descriptive title that indicates the purpose of the letter. For example, “Authorization Letter for Bank Transactions”.
Greeting
The greeting of your letter should be formal and should address the recipient by their name and title. For example, “Dear Mr. John Smith,”.
Letter Body
The body of the letter should state the purpose of the authorization and the specific actions that the authorized person is allowed to take. It should also contain the details of the transaction or activity, including any relevant dates and amounts.
Complimentary Close
The complimentary close of your letter should be formal and should include your signature and your printed name. For example, “Sincerely, [Your Signature] Jane Doe”.
Example 1: Authorization Letter for Bank Transactions
Dear Bank Manager,
I, Jane Doe, authorize my sister, Mary Doe, to conduct banking transactions on my behalf. Mary Doe is authorized to withdraw cash, deposit checks, and conduct any other transaction that I would be authorized to complete. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
Jane Doe
Example 2: Authorization Letter for Passport Renewal
Dear Passport Agency,
I, John Smith, authorize my wife, Jane Smith, to renew my passport on my behalf. She is authorized to submit my passport application, sign any necessary paperwork, and pick up the new passport. This authorization is valid from [Start Date] to [End Date].
Best regards,
[Your Signature]
John Smith
Example 3: Authorization Letter for Property Sale
Dear Real Estate Agent,
I, Jane Doe, authorize my brother, John Doe, to sell my property on my behalf. He is authorized to sign any necessary documents, negotiate the terms of the sale, and transfer the property to the new owner. This authorization is valid from [Start Date] to [End Date].
Respectfully,
[Your Signature]
Jane Doe
Example 4: Authorization Letter for Vehicle Registration
Dear Department of Motor Vehicles,
I, John Smith, authorize my son, Jake Smith, to register my vehicle on my behalf. He is authorized to sign any necessary documents, pay the registration fees, and pick up the new registration tags. This authorization is valid from [Start Date] to [End Date].
Regards,
[Your Signature]
John Smith
Example 5: Authorization Letter for Medical Treatment
Dear Doctor,
I, Jane Doe, authorize my husband, John Doe, to make medical decisions on my behalf. He is authorized to give consent for any necessary medical treatment, sign any necessary medical documents, and receive medical information on my behalf. This authorization is valid from [Start Date] to [End Date].
Best regards,
[Your Signature]
Jane Doe
Example 6: Authorization Letter for Employment Verification
Dear Human Resources Manager,
I, John Smith, authorize my wife, Jane Smith, to request and receive employment verification on my behalf. She is authorized to sign any necessary documents, receive and review any employment-related information, and correspond with any relevant parties. This authorization is valid from [Start Date] to [End Date].
Respectfully,
[Your Signature]
John Smith
Example 7: Authorization Letter for Power of Attorney
Dear Attorney,
I, Jane Doe, authorize my sister, Mary Doe, to act as my attorney-in-fact. She is authorized to manage my financial affairs, sign any necessary legal documents, and make decisions on my behalf. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
Jane Doe
Frequently Asked Questions
Can I revoke an authorization letter?
Yes, you can revoke an authorization letter at any time by writing a letter to the authorized person and any relevant parties. It’s important to provide a clear explanation of the revocation and to state that it is effective immediately.
Can I modify an authorization letter?
Yes, you can modify an authorization letter as needed. It’s important to make changes in writing and to ensure that all parties involved are aware of the modifications.
How long is an authorization letter valid?
An authorization letter is typically valid for a specified period of time, which should be clearly stated in the letter. If no end date is specified, the authorization may be considered valid indefinitely.
Is an authorization letter legally binding?
Yes, an authorization letter is legally binding if it meets specific legal requirements. It must be in writing, signed by the authorizing party, and include specific details regarding the authorization.
What information should be included in an authorization letter?
An authorization letter should include the purpose of the authorization, the specific actions that are authorized, any relevant dates or amounts, and a clear statement of the authority being granted.
Can I authorize someone to sign a legal document on my behalf?
Yes, you can authorize someone to sign a legal document on your behalf. However, it’s important to ensure that the authorization is legally binding and that the authorized person understands their responsibilities and limitations.
Conclusion
Now that you have a better understanding of how to write an authorization letter and have examples to work from, you can confidently delegate important document signings to someone you trust. Remember to follow the tips we’ve provided, modify the examples as needed, and always make sure that your authorization letter is legally binding.