If you are unable to personally receive a check, you can authorize another person to receive it for you. This is usually done through an authorization letter. Below are some tips and examples on how to create a sample authorization letter to receive a check.
Tips for Creating a Sample Authorization Letter to Receive Check
To create a sample authorization letter to receive a check, follow these steps:
- Start with a title that clearly states the purpose of the letter.
- Address the letter to the person or organization who will release the check.
- Include your full name and other identifying information, such as your social security number or account number.
- Specify the name of the person who will receive the check on your behalf.
- Provide the reason for your absence and the date or period when you will be unavailable to receive the check.
- State the amount and purpose of the check.
- Sign and date the letter, and include your contact information.
Examples of Sample Authorization Letter to Receive Check
Authorization Letter for Insurance Claim Check
Dear Sir/Madam,
This letter serves as my authorization for my husband, John Doe, to receive my insurance claim check on my behalf. I will be out of town from August 1 to August 15, 2021, and will not be able to receive the check in person. The check is for the amount of $5,000 and is for the repair of my car, which was damaged in an accident. Please release the check to my husband and provide him with any necessary instructions or documents.
Thank you for your assistance in this matter.
Sincerely,
Jane Doe
Authorization Letter for Salary Check
Dear HR Manager,
I hereby authorize my colleague, Mary Smith, to receive my salary check for the month of July 2021 on my behalf. I will be out of the country from July 25 to August 10, 2021, and will not be able to collect the check in person. The check is for the amount of $3,500 and is payable to me. Please provide Mary with any necessary documents or identification to claim the check.
Thank you for your attention to this matter.
Best regards,
John Smith
Authorization Letter for Medical Check Refund
Dear Accounts Manager,
I am writing to authorize my sister, Maria Rodriguez, to receive my medical check refund on my behalf. I was recently hospitalized and have been advised by my doctor to rest for at least two weeks. The refund is for the amount of $2,000 and is for the overpayment of my hospital bills. Please give the check to my sister and provide her with any necessary documents or verification.
Thank you for your assistance in this matter.
Regards,
Carlos Rodriguez
Authorization Letter for Dividend Check
Dear Investment Manager,
With this letter, I authorize my son, James Lee, to receive my dividend check for the second quarter of 2021. I will be traveling abroad from June 20 to July 10, 2021, and will not be available to receive the check in person. The check is for the amount of $1,200 and is for my investment account with your company. Please hand over the check to my son and ask him to sign the necessary documents.
Thank you for your cooperation.
Sincerely,
Susan Lee
Authorization Letter for Rental Deposit Check
Dear Landlord,
I am writing to authorize my friend, Michael Johnson, to receive my rental deposit check for my apartment at 123 Main Street. I have moved out of the apartment on June 30, 2021, and will not be able to receive the check in person. The check is for the amount of $1,000 and is for the return of my deposit. Please give the check to Michael and provide him with a receipt or any other necessary documentation.
Thank you for your understanding.
Yours truly,
Emily Tan
Authorization Letter for Scholarship Check
Dear Scholarship Committee,
This letter serves as my authorization for my sister, Samantha Lee, to receive my scholarship check on my behalf. I will be attending a summer program in Japan from July 15 to August 15, 2021, and will not be available to receive the check in person. The check is for the amount of $2,500 and is for my tuition and expenses. Please release the check to my sister and provide her with any necessary information or documents.
Thank you for your assistance and support.
Respectfully yours,
Jason Lee
Authorization Letter for Travel Reimbursement Check
Dear Accounting Department,
I hereby authorize my wife, Sarah Lee, to receive my travel reimbursement check for my business trip to Chicago. I will be out of town on another business trip and will not be able to receive the check in person. The check is for the amount of $1,000 and is for my airfare, hotel, and meals. Please give the check to my wife and ask her to sign the necessary forms.
Thank you for your prompt attention to this matter.
Best regards,
Jonathan Lee
Frequently Asked Questions about Sample Authorization Letter to Receive Check
Can I authorize anyone to receive a check on my behalf?
Not necessarily. You need to specify the name of the person who will receive the check in your authorization letter. The person should also present a valid identification and any other documents required by the issuing organization. Make sure to confirm the identity of the person and their relationship with you before giving them the authorization.
Do I need to notarize my authorization letter?
It depends on the requirements of the organization releasing the check. Some organizations may require a notarized authorization letter, while others may accept a simple letter with your signature. Check with the organization beforehand to know their requirements.
What should I include in the authorization letter?
You should include your full name, the name of the person who will receive the check, the amount and purpose of the check, the date or period when you will not be available to receive the check, your signature, and your contact information. You may also need to provide additional information such as your social security number or account number.
Can I specify conditions in my authorization letter?
Yes, you can specify conditions such as the use of the check or the limits of the authority of the person. Make sure to state these conditions clearly and concisely in your letter.
Can I authorize someone to deposit the check into my account?
Yes, you can authorize someone to deposit the check into your account. Make sure to specify the name of the person and the name and account number of the bank where the check will be deposited. The person should also present a valid identification and any other documents required by the bank.
Can I cancel or revoke my authorization letter?
Yes, you can cancel or revoke your authorization letter at any time by sending a written notice to the issuing organization. Make sure to specify the name of the person and the check involved, as well as the reason for revocation. Keep a copy of the notice for your records.
Conclusion
A sample authorization letter to receive a check is a useful tool when you need to delegate the task of collecting a check to another person. Make sure to follow the tips and examples provided above to create a clear, concise, and effective authorization letter. Always remember to confirm the identity of the person and the requirements of the organization before giving the authorization.