If you are unable to claim your Transcript of Records (TOR) personally, you may authorize someone to do it for you. In this article, we will provide you with a sample authorization letter to claim TOR, along with some tips and frequently asked questions about it.
Tips for Writing a Sample Authorization Letter to Claim TOR
Here are some tips that you may follow in writing a sample authorization letter to claim TOR:
Title
Start your authorization letter with a proper title that clearly states the purpose of the letter.
Detailed Explanation
Provide a detailed explanation of why you are unable to claim your TOR personally and why you are authorizing someone else to do it for you.
Examples
Provide examples of authorization letters that your readers can use as a reference and edit as needed.
Seven Examples of Sample Authorization Letter to Claim TOR
Example 1: Request for TOR Release
Greeting:
Dear Sir/Madam,
Letter Body:
I am writing to authorize my sister, Mary Smith, to claim my Transcript of Records from your office. Unfortunately, I am currently out of town for an important work-related matter and unable to claim it personally. Mary will bring a copy of my ID and a signed copy of this letter as proof of my authorization.
Please release my TOR to her on my behalf.
Thank you for your cooperation.
Complimentary Close:
Sincerely,
Jane Smith
Example 2: Authorization for TOR Claiming
Greeting:
Dear Registrar’s Office,
Letter Body:
I am writing to authorize my friend, John Doe, to claim my Transcript of Records on my behalf. Unfortunately, I am currently out of the country and unable to claim it personally. John will bring a copy of my passport and a signed copy of this letter as proof of my authorization.
Please release my TOR to him and thank you very much for your assistance.
Complimentary Close:
Best Regards,
Jane Doe
Example 3: Authorization Letter for TOR Collection
Greeting:
Dear Admissions Office,
Letter Body:
I am writing to authorize my father, James Brown, to collect my Transcript of Records on my behalf. I am currently in the hospital due to a medical emergency and unable to claim it myself. James will bring a copy of my ID and a signed copy of this letter as proof of my authorization.
Please release my TOR to him, and I would like to thank you in advance for your kind assistance.
Complimentary Close:
Best regards,
Jennifer Brown
Example 4: Authorization Letter for TOR Pick-Up
Greeting:
Dear Records Office,
Letter Body:
I am writing to authorize my sister, Maria Ramos, to pick up my Transcript of Records from your office. Unfortunately, I am currently away for a business trip and unable to get it personally. Maria will bring a copy of my ID and a signed copy of this letter as proof of my authorization.
Your kind assistance is highly appreciated.
Complimentary Close:
Sincerely,
Mark Ramos
Example 5: Authorization Letter for TOR Request
Greeting:
Dear Admissions Office,
Letter Body:
I am writing to authorize my friend, Sarah Lee, to request my Transcript of Records on my behalf. I am currently working abroad, and it is not possible for me to request it personally. Sarah will bring a copy of my ID and a signed copy of this letter as proof of my authorization.
Please provide her with a copy of my TOR, and thank you very much for your assistance.
Complimentary Close:
Best regards,
John Smith
Example 6: Authorization Letter to Release TOR
Greeting:
Dear Registrar’s Office,
Letter Body:
I am writing to authorize my cousin, Michael Brown, to collect my Transcript of Records from your office. Unfortunately, I am currently experiencing health issues and unable to do it myself. Michael will bring a copy of my ID and a signed copy of this letter as proof of my authorization.
Your assistance is highly appreciated.
Complimentary Close:
Sincerely,
Anna Smith
Example 7: Authorization Letter for TOR Retrieval
Greeting:
Dear Records Office,
Letter Body:
I am writing to authorize my brother, David Smith, to retrieve my Transcript of Records on my behalf. I am currently studying abroad and unable to get it personally. David will bring a copy of my ID and a signed copy of this letter as proof of my authorization.
Please assist him in retrieving my TOR, and I thank you in advance for your cooperation.
Complimentary Close:
Best Regards,
Jane Smith
Frequently Asked Questions about Sample Authorization Letter to Claim TOR
Can I authorize anyone to claim my TOR?
Yes, you may authorize anyone to claim your TOR on your behalf. However, you need to provide them with a signed authorization letter and a valid ID for verification purposes.
What should I include in the authorization letter?
You should include your complete name, the name of the person you are authorizing, the reason why you are unable to claim your TOR personally, and your signature. You may also include your ID number and contact details for verification purposes.
Do I need to notarize my authorization letter?
Not necessarily. However, it is best to have it notarized if you are authorizing someone to do important transactions on your behalf.
Can I authorize someone to request my TOR?
Yes, you may authorize someone to request your TOR on your behalf. However, you need to provide them with a signed authorization letter and a valid ID for verification purposes.
Can I authorize someone to claim my TOR if I am abroad?
Yes, you may authorize someone to claim your TOR if you are abroad. However, you need to provide them with a signed authorization letter and a valid ID for verification purposes.
What should I do if my authorized representative lost my TOR?
If your authorized representative lost your TOR, you may request a new copy from the registrar’s office. You may also file a complaint against your representative and take legal action if necessary.
Conclusion
Writing a sample authorization letter to claim TOR is easy as long as you follow the necessary steps and guidelines. Make sure to provide a detailed explanation of your situation and provide your authorized representative with the necessary documents for verification purposes. We hope that the examples and tips we provided in this article will help you in writing your own authorization letter.