If you are unable to claim your passport in person, you can authorize someone else to do it for you. In this article, we will provide you with a sample authorization letter for claiming passport that you can use as a guide.
The authorization letter should be written on a letterhead or plain white paper, and it should be signed by the passport holder. The letter should contain the name of the authorized person and their relationship to the passport holder. The letter should also include the reason for the authorization, the duration of the authorization, and the specific passport that is being claimed.
It is important to note that the authorized person should bring a valid ID and a copy of the passport holder’s ID when claiming the passport.
Tips for Writing Authorization Letter for Claiming Passport
Before writing the authorization letter for claiming passport, here are some tips that you should keep in mind:
- Keep the letter short and to the point.
- Use a formal tone and language.
- Be specific about the details of the authorization.
- Provide clear instructions on how to claim the passport.
- Make sure to include all the necessary information.
Examples of Sample Authorization Letter for Claiming Passport
Travel Authorization Letter
Dear Sir/Madam,
I, [Your Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my passport on my behalf. I am unable to do so personally due to [Reason for Authorization].
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Emergency Authorization Letter
Dear Passport Officer,
I, [Your Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my passport on my behalf. I am unable to do so personally due to an emergency situation that requires my immediate attention.
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Family Authorization Letter
Dear Passport Officer,
I, [Your Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my passport on my behalf. I am unable to do so personally due to a family emergency.
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Business Authorization Letter
Dear Passport Officer,
I, [Your Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my passport on my behalf. I am unable to do so personally as I am currently out of the country on business.
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Medical Authorization Letter
Dear Sir/Madam,
I, [Your Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my passport on my behalf. I am currently hospitalized due to [Medical Condition] and unable to claim my passport personally.
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Minor Authorization Letter
Dear Passport Officer,
I, [Parent’s Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my [Child’s Name] passport on my behalf. I am unable to do so personally as I am currently out of town on business.
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my child’s passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Parent’s Name]
[Parent’s Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Lost and Found Authorization Letter
Dear Sir/Madam,
I, [Your Name], hereby authorize my [Relationship], [Authorized Person’s Name], to claim my passport on my behalf. My passport has been lost and found, and I am unable to claim it personally as I am currently out of the country on vacation.
Please find attached a copy of my passport and [Authorized Person’s Name]’s valid ID for your reference. I hereby give [Authorized Person’s Name] the permission to claim my passport on [Date] at [Time] at the [Location of Passport Claiming].
Thank you for your assistance. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Signature]
Date: [Date of Authorization]
Accepted:
[Authorized Person’s Name]
Frequently Asked Questions
Can I authorize someone else to claim my passport?
Yes, you can authorize someone else to claim your passport on your behalf by providing them with a signed authorization letter and a copy of your ID.
What should be included in the authorization letter?
The authorization letter should include the name of the authorized person, their relationship to you, the reason for the authorization, the duration of the authorization, and the specific passport that is being claimed.
Does the authorized person need to bring their ID when claiming the passport?
Yes, the authorized person should bring a valid ID and a copy of your ID when claiming the passport.
Can I claim my passport in person after authorizing someone else to do it?
Yes, you can still claim your passport in person even after authorizing someone else to do it. However, you will need to provide a valid ID and a copy of the authorization letter.
Is there a specific format for the authorization letter?
There is no specific format for the authorization letter, but it should be written clearly and concisely on a letterhead or plain white paper.
Is the authorization letter valid for a specific period of time?
Yes, the authorization letter should specify the duration of the authorization, which can range from a few days to several months.
Conclusion
Writing an authorization letter for claiming passport is a simple process, as long as you follow the guidelines and tips provided in this article. By providing clear instructions and all the necessary information, you can ensure that your authorized person can claim your passport without any hassle or delay.