When an employee decides to leave the company, it is important to inform the clients. This will help maintain the trust and relationship between the clients and the company. In this article, we will provide you with some guidelines on how to create a sample announcement of employee leaving company to clients. By following these guidelines, you will be able to write an effective announcement that will maintain the trust of your clients.
The announcement of an employee leaving the company can be challenging. It is important to create a professional tone while at the same time maintaining the relationship with the clients. The announcement should be brief and clear, with the reason for leaving mentioned in a subtle way. Moreover, it is important to provide the clients with the contact information of the new point of contact.
Below are some examples that can be used as a reference. You can edit them as per your requirements.
Example 1: Retirement
Dear [Client Name],
I am writing to inform you that [Employee Name] has decided to retire from the company. We would like to express our gratitude for the contribution [Employee Name] has made to the company during their tenure. We believe that their dedication and hard work have helped us become what we are today.
We assure you that the transition will be smooth as we have a new point of contact for you. Please feel free to contact [New Employee Name] at [Email Address/Phone Number]. We look forward to continuing our business relationship with you.
Best regards,
[Your Name]
Example 2: Resignation
Dear [Client Name],
It is with regret that I inform you that [Employee Name] has decided to resign from our company. We thank [Employee Name] for their valuable contribution to our organization during their tenure. We are proud to have had them as a part of our team.
We understand that [Employee Name] had been your point of contact at our company. Let me assure you that we have a new point of contact for you, [New Employee Name]. You can reach [New Employee Name] at [Email Address/Phone Number].
Thank you for your understanding, and we look forward to continuing our business relationship with you.
Best regards,
[Your Name]
Example 3: Illness
Dear [Client Name],
I regret to inform you that [Employee Name] will no longer be able to work for our company due to health reasons. We express our gratitude for the contribution [Employee Name] has made during their tenure with us. We wish them a speedy recovery and good health in the future.
We assure you that the transition will be smooth as we have a new point of contact for you. Please feel free to contact [New Employee Name] at [Email Address/Phone Number]. We look forward to continuing our business relationship with you.
Best regards,
[Your Name]
Example 4: Transfer
Dear [Client Name],
We are writing to inform you that [Employee Name] has been transferred to another branch of our company. We thank [Employee Name] for their hard work and dedication during their tenure with us. We are grateful for the contribution they have made to our company.
We understand that [Employee Name] has been your point of contact in our company. Let us assure you that we have a new point of contact for you, [New Employee Name]. You can reach [New Employee Name] at [Email Address/Phone Number].
Thank you for your understanding, and we look forward to continuing our business relationship with you.
Best regards,
[Your Name]
Example 5: Promotion
Dear [Client Name],
We are delighted to announce that [Employee Name] has been promoted to a higher position within our company. We thank [Employee Name] for their dedication and hard work during their tenure with us. We believe that their contribution has helped us become what we are today.
We understand that [Employee Name] has been your point of contact in our company. Let us assure you that we have a new point of contact for you, [New Employee Name]. You can reach [New Employee Name] at [Email Address/Phone Number].
Thank you for your understanding, and we look forward to continuing our business relationship with you.
Best regards,
[Your Name]
Example 6: Contract Ended
Dear [Client Name],
I am writing to inform you that [Employee Name] will no longer be working with our company as their contract has come to an end. We thank [Employee Name] for their contribution to our organization during their tenure. We are proud to have had them as a part of our team.
We understand that [Employee Name] has been your point of contact in our company. Let us assure you that we have a new point of contact for you, [New Employee Name]. You can reach [New Employee Name] at [Email Address/Phone Number].
Thank you for your understanding, and we look forward to continuing our business relationship with you.
Best regards,
[Your Name]
Related Tips
Tips for Writing a Sample Announcement of Employee Leaving Company to Clients
1. Keep the announcement brief and clear.
2. Mention the reason for the employee’s departure in a subtle way.
3. Provide the clients with the contact information of the new point of contact.
4. Express gratitude for the employee’s contribution to the organization.
5. Maintain a professional and friendly tone throughout the announcement.
Frequently Asked Questions
Q: How should I write a sample announcement of employee leaving company to clients?
A: The announcement of an employee leaving the company should be clear and concise. Mention the reason for departure, provide contact information of the new point of contact, and express gratitude for the employee’s contributions.
Q: What should I avoid when writing a sample announcement of employee leaving company to clients?
A: Avoid using negative language, being too personal, and making false statements. Ensure that the tone of the announcement is professional and friendly.
Q: Is it necessary to inform clients when an employee leaves the company?
A: Yes, informing clients of an employee’s departure is essential to maintain a good business relationship. It also helps the clients to understand who the new point of contact is.
Q: How can I make the announcement of an employee leaving the company more personal?
A: You can mention some personal achievements of the employee and express gratitude for their contributions in the announcement. However, make sure to maintain a professional and formal tone.
Q: Can I include the employee’s future plans in the announcement?
A: No, it is not advisable to include the employee’s future plans in the announcement. Keep the announcement brief and focused on how the clients will be affected by the employee’s departure.
Q: How can I ensure a smooth transition for the clients after an employee leaves the company?
A: Provide the clients with the contact information of the new point of contact and ensure that they are aware of any changes in the services provided by the company. Maintain open communication with the clients and address any concerns they may have.
Conclusion
Writing a sample announcement of employee leaving company to clients can be a challenging task. However, by following the guidelines mentioned in this article, you can create an effective announcement that maintains the trust of your clients. Remember to keep the announcement brief, provide contact information of the new point of contact, and maintain a professional and friendly tone throughout the announcement.