When an employee decides to leave a company, it is important to make a formal announcement to the rest of the staff. This announcement should be clear and concise, while also being professional and respectful.
Below, you will find several sample announcements of employee leaving company. These examples can be used as templates, and edited as needed to suit your particular situation.
Example 1: Retirement Announcement
Dear staff,
I am writing to inform you that John Smith will be retiring from his position as Senior Accountant, effective August 31. John has been with our company for over 20 years, and has been an integral part of our team. We will miss his expertise and positive attitude, but wish him all the best in his retirement.
Sincerely,
Jane Doe, CEO
Example 2: Resignation Announcement
Dear staff,
It is with mixed emotions that I announce that Jane Johnson has decided to resign from her position as Marketing Manager, effective June 30. Jane has been with our company for five years, and has made invaluable contributions to our team. We will miss her creativity and leadership, but understand that she is pursuing a new opportunity.
Best regards,
John Smith, Director of Marketing
Example 3: Termination Announcement
Dear staff,
It is with regret that I announce that Tom Williams has been terminated from his position as Sales Representative, effective immediately. While Tom had made some valuable contributions during his tenure with our company, his recent behavior was found to be in violation of our company’s code of conduct. We wish him well in his future endeavors.
Best regards,
Sarah Johnson, HR Manager
Example 4: Layoff Announcement
Dear staff,
Due to recent economic conditions, we regret to inform you that we will be laying off several employees, including John Doe from the IT department, effective July 15. We appreciate John’s dedication and hard work during his tenure with our company, and we will be providing him with a severance package and assistance in finding new employment.
Sincerely,
Mark Thompson, CEO
Example 5: Transfer Announcement
Dear staff,
I am pleased to announce that Maria Rodriguez will be transferring to our Chicago office, effective September 1. Maria has been an excellent Sales Representative in our New York office for the past three years, and we are confident that she will be a valuable asset to our team in Chicago.
Best regards,
David Lee, Director of Sales
Example 6: Promotion Announcement
Dear staff,
I am happy to announce that Jason Davis has been promoted to the position of Operations Manager, effective immediately. Jason has been with our company for six years, and has consistently demonstrated his leadership and organizational skills. We are confident that he will excel in his new role.
Best regards,
Carol Brown, CEO
Related Tips: How to Write a Sample Announcement Of Employee Leaving Company
When writing a sample announcement of employee leaving company, it is important to keep the following tips in mind:
- Be clear and concise in your wording
- Mention the reason for the employee’s departure, if appropriate
- Express gratitude for the employee’s contributions
- Be professional and respectful
- Offer assistance, if applicable
Frequently Asked Questions
Q: What information should be included in a sample announcement of employee leaving company?
A: A sample announcement of employee leaving company should include the departing employee’s name and position, the reason for their departure (if appropriate), an expression of gratitude for their contributions, and any pertinent details regarding their replacement, if applicable.
Q: How should the announcement be delivered to the rest of the staff?
A: The announcement can be made via email, memo, or at a staff meeting, depending on the size and structure of the company. If the announcement is being made via email or memo, it should be addressed to all staff members.
Q: Should the announcement include details about the employee’s new job?
A: If the employee is leaving to pursue a new opportunity, it is appropriate to mention this in the announcement. However, if the employee is leaving for personal reasons, it may be best to simply thank them for their contributions and wish them well in their future endeavors.
Q: How can the company support the departing employee?
A: Depending on the circumstances of the departure, the company may be able to offer the departing employee assistance with finding a new job or providing a severance package. It is important to be supportive and respectful of the employee’s decision to leave.
Q: Should the announcement be made before or after the employee has left?
A: The announcement should be made after the employee has given notice and a departure date has been agreed upon. This allows the company to make arrangements for a replacement, if necessary.
Q: How can the company ensure a smooth transition after the employee leaves?
A: The company should work with the departing employee to ensure that all necessary handover procedures are followed, and that any outstanding work is completed before the employee leaves. It may also be helpful to have a plan in place for how the employee’s responsibilities will be handled after they leave.
Q: How can the company maintain morale after an employee leaves?
A: It is important to communicate clearly and honestly with the rest of the staff about the reasons for the employee’s departure, and to express gratitude for their contributions. The company should also work to ensure that the remaining employees are not overburdened with additional work as a result of the departure.
Conclusion
Writing a sample announcement of employee leaving company can be a challenging task, but if done correctly, it can help to ensure a smooth transition and maintain positive relationships between the departing employee and the rest of the staff. By following the tips and examples provided, you can create an announcement that is professional, respectful, and effective.