Resigning from a job is a significant decision that requires careful thought and consideration. Whether it’s for personal reasons or to pursue a better opportunity, it’s crucial to leave your current employer on good terms. One important aspect of this process is drafting and sending a resignation letter. In this article, we will explore the differences between “Yours Sincerely” and “Yours Faithfully,” and provide you with examples and tips to help you create a professional resignation letter.
When writing a resignation letter, it’s essential to choose the right closing phrase. “Yours Sincerely” and “Yours Faithfully” are two commonly used phrases that signify the end of a formal letter. Choosing the correct phrase can depend on the context of your letter. Let’s explore the differences between the two phrases.
“Yours Sincerely” is used in a letter when the recipient is addressed by name. It is commonly used when the letter is addressed to a specific person, such as a manager or supervisor. On the other hand, “Yours Faithfully” is used when the recipient is not addressed by name. It is typically used when the letter is addressed to an organization or company instead of an individual. Both phrases are appropriate for a resignation letter, but it’s essential to choose the right one based on the recipient of your letter.
We have provided samples below that you can use as a guide while drafting your resignation letter. We recommend that you edit them as needed to fit your specific situation.
Resignation Due to Personal Reasons
Dear Mr./Ms. [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My time with the company has been an incredible learning experience, and I am grateful for the opportunities that have been presented to me.
However, I have decided to pursue other opportunities that align with my long-term career goals. My last day of work will be [Date of Resignation]. Please let me know if there is anything I can do to ensure a smooth transition during this time.
Yours Sincerely,
[Your Name]
Resignation Due to Better Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. I have been offered a new opportunity that I believe is the right step forward for my career growth and development.
Please know that I am committed to working with you to ensure a smooth transition during my remaining time here. My last day of work will be [Date of Resignation], and I am open to discussing how I can help make this transition as seamless as possible.
Yours Sincerely,
[Your Name]
Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to relocation. Unfortunately, the distance between my new home and the office makes it impossible for me to continue in my current role.
My last day of work will be [Date of Resignation], and I am committed to working with you to ensure a smooth transition during this time. Please let me know how I can help make this process as seamless as possible.
Yours Faithfully,
[Your Name]
Resignation Due to Health Reasons
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. Unfortunately, due to health reasons, I am no longer able to continue in my current role.
My last day of work will be [Date of Resignation], and I am committed to working with you to ensure that my work is completed and handed over to my successor. Thank you for the opportunities you have given me, and I wish the company continued success in the future.
Yours Sincerely,
[Your Name]
Resignation Due to Retirement
Dear [Manager’s Name],
After many years of dedicated service, I am writing to formally inform you of my decision to retire from my position as [Job Title] at [Company Name]. My last day of work will be [Date of Resignation].
I want to express my gratitude for the opportunities and support provided by the company during my tenure. I have enjoyed working with the team, and I wish the company continued success in the future.
Yours Sincerely,
[Your Name]
Resignation Due to Unfavorable Working Conditions
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. Unfortunately, the working conditions have become unfavorable, and I can no longer continue in my current role.
My last day of work will be [Date of Resignation], and I am committed to working with you to ensure a smooth transition during this time. Thank you for the opportunities you have given me, and I wish the company continued success in the future.
Yours Faithfully,
[Your Name]
Resignation Due to Company Restructuring
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name] due to the recent company restructuring. The changes have resulted in a shift in priorities and responsibilities, and I no longer believe that my skills and experience are aligned with the needs of the company.
My last day of work will be [Date of Resignation], and I am committed to working with you to ensure a smooth transition during this time. Thank you for the opportunities you have given me, and I wish the company continued success in the future.
Yours Sincerely,
[Your Name]
Tips for Writing a Professional Resignation Letter
When writing a resignation letter, keep in mind that it is a professional document that will become a part of your employment record. Here are some tips to help you create a professional resignation letter:
- Be clear in your intention to resign and the reason for doing so.
- Express gratitude for the opportunities and experiences you have had while working with the company.
- Offer to help with the transition to your successor and ensure that your work is completed before your departure.
- Use a professional tone throughout the letter, even if you have had negative experiences with the company or your colleagues.
- Choose the correct closing phrase based on the recipient of your letter.
- Proofread your letter for any errors or typos before sending it to your employer.
Frequently Asked Questions
Can I send my resignation letter via email?
While it’s best to deliver your resignation letter in person, sending it via email is also acceptable. However, make sure that you follow up with a phone call or a face-to-face meeting to ensure that your employer received your letter and to discuss any further details.
When should I give my notice of resignation?
It’s best to give your notice of resignation at least two weeks before your last day of work. This will give your employer enough time to find a replacement and ensure a smooth transition.
Do I need to explain my reason for resigning?
While it’s not necessary to go into great detail about your reason for resigning, it’s helpful to provide a brief explanation. This will help your employer understand your decision and can aid in creating a smooth transition.
Should I mention negative experiences in my resignation letter?
No, it’s not recommended to mention negative experiences in your resignation letter. Keep the tone professional and express gratitude for the opportunities and experiences you have had while working with the company.
Do I need to provide a written resignation letter?
It’s not always necessary to provide a written resignation letter, but it’s recommended. A written letter is a professional way to communicate your intention to resign and can become a part of your employment record.
Can I rescind my resignation?
If you have not yet reached your last day of work, it is possible to rescind your resignation. However, it’s essential to consider the impact this decision may have on your professional reputation and relationship with your employer.
Conclusion
Writing a resignation letter can be a challenging task, but it’s an essential part of the resignation process. Choosing the correct closing phrase, “Yours Sincerely” or “Yours Faithfully,” can depend on the recipient of your letter. We hope that the examples and tips provided in this article will help you create a professional resignation letter and leave your current employer on good terms.