When resigning from your job, it is important to do so in a professional and respectful manner. One way to ensure this is by including your vacation time in your resignation letter. Below are seven examples of resignation letters with vacation time included that you can use as a guide. All of these examples can be edited to fit your specific situation.
Example 1: Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position as [Job Title]. My last day of work will be [Date]. Unfortunately, due to personal reasons, I need to use my remaining vacation time starting on [Date] until my last day of work.
It has been an honor to work with such a great team, and I appreciate the opportunities this company has given me. I will do everything I can to ensure a smooth transition during this time.
Sincerely,
[Your Name]
Example 2: Starting a New Job
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Job Title]. My last day of work will be [Date]. I will be using my remaining vacation time starting on [Date] until my last day of work.
I have recently accepted a new job opportunity, and although it was a difficult decision to leave, I feel it is best for my career at this time. I want to express my gratitude for the support and guidance provided during my time here.
Thank you for everything.
Best regards,
[Your Name]
Example 3: Family Emergency
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title]. My last day of work will be [Date], and I will be using my remaining vacation time starting on [Date] until then.
Unfortunately, I have experienced a family emergency that requires my immediate attention. I apologize for any inconvenience that my departure may cause and will work to ensure a smooth transition during this time.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 4: Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title]. My last day of work will be [Date]. I will be using my remaining vacation time starting on [Date] until my last day of work.
Unfortunately, I have been dealing with some health issues that require my full attention. It has been a pleasure working here, and I am grateful for the opportunities provided to me.
Thank you for your understanding.
Best regards,
[Your Name]
Example 5: Moving Out of State
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title]. My last day of work will be [Date], and I will be using my remaining vacation time starting on [Date] until then.
Unfortunately, I will be moving out of state to pursue other opportunities. I appreciate the support and guidance provided during my time here and will do everything I can to ensure a smooth transition during this time.
Thank you for everything.
Sincerely,
[Your Name]
Example 6: Work-Life Balance
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Job Title]. My last day of work will be [Date], and I will be using my remaining vacation time starting on [Date] until then.
As much as I have enjoyed working here, I have come to realize that I need to prioritize my work-life balance. I appreciate the opportunities provided to me and will do everything I can to ensure a smooth transition during this time.
Thank you for your understanding.
Best regards,
[Your Name]
Example 7: Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title]. My last day of work will be [Date], and I will be using my remaining vacation time starting on [Date] until then.
After much consideration, I have accepted a better opportunity that aligns more closely with my career goals. I appreciate the support and guidance provided during my time here and will do everything I can to ensure a smooth transition during this time.
Thank you for everything.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter With Vacation Time
If you are planning to include vacation time in your resignation letter, here are some tips to keep in mind:
- Be professional and respectful in your tone
- Mention the dates of your vacation time clearly
- Provide a reason for your resignation, if possible
- Offer to assist with the transition process
- Thank your employer for the opportunities provided
- Keep the letter brief and to the point
Frequently Asked Questions
Q: Is it necessary to include my vacation time in my resignation letter?
A: No, it is not necessary, but it can be helpful for your employer to know when you will be taking your remaining vacation time.
Q: Can I use my vacation time after giving notice?
A: It depends on your employer’s policies. Some may allow it, while others may require you to use your vacation time before giving notice.
Q: How much notice should I give before using my vacation time?
A: This will depend on your employer’s policies and the amount of vacation time you have remaining. Check with your HR department for specific guidelines.
Q: What should I do if my employer does not approve my request to use vacation time before my last day?
A: You can try to negotiate with your employer or consider using your vacation time after your last day of work.
Q: Should I mention my vacation time in my resignation letter if I have already used it?
A: No, there is no need to mention vacation time that has already been used.
Q: Can I use my vacation time as part of my notice period?
A: It depends on your employer’s policies. Some may allow it, while others may require you to work your full notice period.
Conclusion
When resigning, it is important to do so in a professional and respectful manner, and including your vacation time in your letter is one way to ensure this. By using the examples and tips provided in this article, you can create a resignation letter that is clear, concise, and effective.