If you have decided to leave your current job, writing a resignation letter to your human resource manager is a necessary step. In this article, we will provide you with sample templates, tips, and frequently asked questions to make this process easier for you.
Sample Resignation Letter Templates
You can find below seven different resignation letter templates that you can use as a starting point for your own letter. You can edit each one to reflect your personal situation and the reason for your resignation.
Job Dissatisfaction
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. I have been considering this decision for some time now, and after much reflection, I have come to the conclusion that I must resign due to job dissatisfaction.
It has been a pleasure working for [Company Name] and I will always be grateful for the opportunities and experiences I have had here. I will work to ensure a smooth transition, and would be happy to assist in any way possible to ensure the success of my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position] at [Company Name]. I have accepted a new opportunity that will allow me to further my career and develop my skills in a new industry.
I am grateful for the opportunities and experiences I have had at [Company Name], and I will always remember the valuable lessons I have learned here. I will work to ensure a smooth transition, and would be happy to assist in any way possible to ensure the success of my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] at [Company Name]. My family and I will be relocating to [Location] in the near future.
I want to express my gratitude for the opportunities and experiences I have had at [Company Name]. I have been fortunate to work with a team of dedicated and talented colleagues, and I will always remember the lessons I have learned here. I will work to ensure a smooth transition, and would be happy to assist in any way possible to ensure the success of my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. This decision has not been an easy one, but it is necessary due to personal reasons that require my attention.
I want to thank you and the team at [Company Name] for the opportunities and experiences I have had here. I am grateful for the lessons I have learned, and I will work to ensure a smooth transition for my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position] at [Company Name]. I have decided to go back to school to pursue a degree in [Field of Study].
I want to express my gratitude to you and the team at [Company Name] for the opportunities and experiences I have had here. I am grateful for the support and encouragement I have received, and I will work to ensure a smooth transition for my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] at [Company Name]. Unfortunately, my health has been declining, and I need to focus on my recovery.
I want to thank you and the team at [Company Name] for the opportunities and experiences I have had here. I am grateful for the support and encouragement I have received, and I will work to ensure a smooth transition for my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Starting a Business
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position] at [Company Name]. I have decided to pursue my dream of starting a business.
I want to express my gratitude to you and the team at [Company Name] for the opportunities and experiences I have had. I am grateful for the support and encouragement I have received, and I will work to ensure a smooth transition for my successor.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter to Human Resource Manager
Writing a resignation letter can be stressful, but it does not have to be. Here are some tips to help you write a professional resignation letter to your human resource manager:
1. Keep it brief and to the point
Your resignation letter should be brief and to the point. You do not need to elaborate on your reasons for leaving or go into too much detail. Keep it simple and straightforward.
2. Use a professional tone
Your resignation letter should be written in a professional tone. Do not use negative language or express any grievances you may have with the company. Keep it positive and neutral.
3. Provide adequate notice
It is standard practice to provide at least two weeks’ notice before your last day of work. Make sure you provide adequate notice so that your employer has time to find a replacement.
4. Offer to help with the transition
Offer to help with the transition process by training your replacement or assisting with any handover documents. This shows your professionalism and commitment to the company.
Frequently Asked Questions
Q: Do I need to give a reason for my resignation?
A: No, you do not need to give a reason for your resignation, but it can be helpful for your employer to understand your motivations. Keep in mind that your letter should be professional and avoid negative language.
Q: Should I mention any issues I had with the company or my colleagues in my resignation letter?
A: No, you should not mention any issues you had with the company or your colleagues in your resignation letter. Keep it positive and professional.
Q: Should I address my resignation letter to my direct supervisor or the human resource manager?
A: It is best to address your resignation letter to your direct supervisor and ensure that the human resource manager is copied on the letter.
Q: Can I resign via email?
A: While it is possible to resign via email, it is not recommended. It is best to resign in person and provide a written resignation letter as a formality.
Q: Should I hand in my resignation letter before or after I discuss my resignation with my supervisor?
A: It is best to discuss your resignation with your supervisor before handing in your resignation letter as a formality.
Q: What should I do if my employer asks me to stay?
A: If your employer asks you to stay, you should consider their offer carefully. If you have already made up your mind to leave, politely decline their offer and reiterate your decision to resign.
Conclusion
Writing a resignation letter can be a challenging task, but it is an essential step when leaving your job. By following the tips and using our sample templates, you can ensure that you write a professional and respectful resignation letter to your human resource manager. Remember to keep it positive, brief, and to the point.