Introduction
If you have decided to leave your current job, it is important to write a proper resignation letter to HR or your boss. This letter should be professional and respectful, and it should clearly explain your decision to leave. In this article, we will provide you with seven examples of resignation letters to HR or boss, along with tips on how to write a good one and answer some frequently asked questions.
Examples of Resignation Letter To HR or Boss
Personal Reasons
Dear [Name of Boss],
I am writing to inform you that I have decided to resign from my position as [Your Position Title] at [Company Name]. It is with a heavy heart that I must leave, but due to personal reasons, I have no choice but to do so.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
New Job Offer
Dear [Name of Boss],
I am writing to inform you that I have accepted a new job offer and must resign from my position as [Your Position Title] at [Company Name]. My new job offers me an opportunity that I cannot resist, and I am excited about this next step in my career.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
Relocation
Dear [Name of Boss],
I am writing to inform you that I have decided to resign from my position as [Your Position Title] at [Company Name]. My spouse and I have decided to relocate to another city due to personal reasons, and I must leave my position here.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
Unsatisfactory Work Environment
Dear [Name of Boss],
I am writing to inform you that I have decided to resign from my position as [Your Position Title] at [Company Name]. Unfortunately, the work environment here has become unsatisfactory for me, and I have decided that it is time for me to move on.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
Personal Growth
Dear [Name of Boss],
I am writing to inform you that I have decided to resign from my position as [Your Position Title] at [Company Name]. While I have enjoyed working here, I have come to the realization that I need to focus on my personal growth and development.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
Medical Reasons
Dear [Name of Boss],
I am writing to inform you that I have decided to resign from my position as [Your Position Title] at [Company Name]. Unfortunately, I have been diagnosed with a medical condition that requires me to take an extended leave of absence, and I am unable to continue working at this time.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
Retirement
Dear [Name of Boss],
I am writing to inform you that I have decided to retire from my position as [Your Position Title] at [Company Name]. After many years of working in the industry, I have decided that it is time for me to enjoy my retirement.
My last day of work will be [Date]. I will do my best to complete all pending projects and assist with the transition before then. I am grateful for the opportunities and experiences I have had at [Company Name], and I thank you and the team for your support during my time here.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter to HR or Boss
Be Professional and Concise
Your resignation letter should be professional and to the point. State your intention to resign, provide the reason for your decision, and thank your boss for the opportunities and experiences you have had while working at the company.
Give Notice
It is important to give your boss enough notice of your resignation. Generally, two weeks’ notice is the standard, but this can vary depending on your company’s policies.
Offer Assistance
In your resignation letter, offer to assist with the transition process. This can include finishing up projects or helping to train your replacement.
Keep It Positive
Even if you are leaving on bad terms, it is important to keep your resignation letter positive and professional. Avoid criticizing your boss or colleagues, and focus on the positive experiences you have had while working at the company.
Frequently Asked Questions
Q: What should I include in my resignation letter?
A: Your resignation letter should include a statement of your intention to resign, the reason for your decision, the date of your last day of work, and an offer to assist with the transition process.
Q: How much notice should I give before resigning?
A: Generally, two weeks’ notice is the standard, but this can vary depending on your company’s policies.
Q: Should I mention the reason for my resignation in my letter?
A: It is up to you whether or not to include the reason for your resignation. If you do choose to mention it, keep it brief and professional.
Q: Should I send a copy of my resignation letter to HR as well as my boss?
A: Yes, it is a good idea to send a copy of your resignation letter to HR as well as your boss.
Q: Can I rescind my resignation if I change my mind?
A: It depends on your company’s policies and the circumstances of your resignation. Speak to your boss or HR representative if you are considering rescinding your resignation.
Q: Do I need to provide a reason for my resignation?
A: No, you do not need to provide a reason for your resignation, but it is often appreciated by your boss and colleagues.
Conclusion
Writing a resignation letter can be difficult, but it is an important step in leaving your current job on good terms. By following our tips and using our examples, you can write a professional and respectful resignation letter to HR or your boss. Remember to keep it positive and offer your assistance in the transition process.